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Some pointers and considerations from Information Technology Services
Some pointers and considerations from Information Technology Services
AI Tools
AI Tools
We believe the tools made available under many of our existing licenses will go a long way for many users and use cases. However, you may have particular use cases that prompt you to want to consider licensing another tool for your office or for your individual use. Like all software acquisitions on campus, please be in touch before making the purchase or signing up for the subscription. Beyond being able to offer recommendations and assure you know about the tools we already have, College policy requires a security review before you begin putting any sort of College data into a licensed technology solution. ITS conducts these reviews for every application on campus to assure our data is adequately protected and the vendor is following expected best practices.
Click to learn more about these tools
Click to learn more about these tools
LICENSED TOOLS
LICENSED TOOLS
Google Gemini
Google Gemini
Gemini is Google's generative AI product. It is integrated within the F&M Google environment and is available to everyone on campus. Gemini is designed to act as an intelligent assistant, helping you draft emails, summarize documents, brainstorm ideas, and more.
Popular ways to use Gemini for Google Workspace in Education Playlist
How to access
How to access
Navigate to gemini.google.com (Also available as an option within the ‘waffle icon’ on the right side while within our F&M Google environment.)
To ensure your data is protected, login with your F&M account
Gemini Chat
Gemini Chat
Gemini Chat offers a conversational interface similar to other chat-based AI tools. It allows you to ask questions, brainstorm ideas, draft content, and receive assistance with various tasks.
Example use case: An employee could use Gemini Chat to brainstorm ideas for improving employee onboarding materials or draft an initial version of an internal memo or email.
Gems
Gems
Gems are customized versions of Gemini Chat tailored with specific instructions and knowledge for particular purposes.
Example Use Case: Gems can be created to answer frequently asked questions or provide other instructions and then be made available to others.
Deep Research
Deep Research
Deep Research mode enables more thorough investigations by searching across multiple sources, synthesizing information, identifying key themes and supporting evidence, and generating structured reports with citations.
Example use case: A researcher could use Deep Research mode to analyze a collection of academic papers on a specific topic, identify conflicting findings, and generate a report summarizing the current state of research.
Additional Gemini Related Resources
Additional Gemini Related Resources
Google NotebookLM
Google NotebookLM
NotebookLM from Google is available within our F&M Google environment. It provides an innovative approach to analyzing and synthesizing information from multiple sources. This tool is particularly useful when you need to work with a collection of documents and understand the relationships within them.
How to access
How to access
Navigate to notebooklm.google.com (Also available as an option within the ‘waffle icon’ on the right side while within our F&M Google environment.)
To ensure your data is protected, login with your F&M account
What you can do
What you can do
Upload or link up to 50 sources per notebook, including text-based documents, YouTube videos, audio files, and websites.
Ask questions about the sources and determine where topics appear.
Summarize key points and identify connections between ideas across different sources.
Curate a audio and video overviews, mind maps, reports, flashcards, infographics, slide decks and more.
Share and collaborate similar to other Google tools.
Example use case: Analyzing a collection of research papers, documents, or qualitative data (e.g., interview transcripts) to identify trends, extract key findings, and draft reports.
Zoom AI Companion
Zoom AI Companion
Zoom AI Companion is an AI assistant integrated into Zoom that helps boost meeting productivity by generating real-time meeting summaries, creating action items, answering questions about meeting content, organizing recordings with smart chapters and highlights, and assisting with tasks like composing emails and chat messages. It does not use meeting audio, video, or chat content to train AI models.
UNLICENSED TOOLS
UNLICENSED TOOLS
Claude
Claude
Claude is Anthropic's AI assistant designed with an emphasis on safety, reliability, and ethical behavior through its "Constitutional AI" framework. It excels at tasks involving natural language processing, analysis, coding, and summarization, and can handle large documents, making it particularly useful for complex research and document-heavy work.
ChatGPT
ChatGPT
ChatGPT is OpenAI's AI chatbot that uses large language models to generate human-like text responses, helping with tasks like writing, coding, answering questions, summarizing content, and brainstorming ideas. It can process both text and images, and is widely used for everything from homework help to professional content creation, though it may occasionally produce inaccurate information.
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