Staff Handbook
2025-2026
Embedded Files
SECTION 1: Region 9 ESC Head Start Program Information
Welcome Back to Head Start Agenda
Head Start Mission Statement, Goal, and Objectives
Please Post Self-Monitoring Schedule
SECTION 2: Child Plus Information, Staff Information, & Required Annual Documentation
Child Plus Instructions to Download on Desktop
How to Install Child Plus Mobile on your Cell Phone / iPad
Child Plus Instructions to Download Attendance App on iPad
How to set up your Attendance To Do List in Child Plus
Basics of Child Plus for Teachers/Staff
Child Plus Reports List Master List
How to Enter Attendance in Child Plus
How to Make an Attendance Referral in Child Plus
How to Document Attendance Follow Up in Child Plus
Child Plus Attendance App Guide
How to enter Education events in Child Plus
How to Enter Health Coverage Form in Child Plus and update status
How to print BMI letters for parents
How to Add Releases/Attachments to Child Plus
How to Print Diplomas in Child Plus
How to Administer and Print the e-Deca/Sample DECA Form
Flow Chart Initial Hire/Transfers/Every 5 Years
Head Start Staff Physical Form
Individual Personnel Folder Checklist
Teacher and Para Professional In-Service Requirement (optional tracking form)
How to Complete Annual Forms & Professional Development Plan in Child Plus
Professional Development Plan Sample
Professional Development Plan Report Sample
Required Annual Training (Staff, Sub, Volunteer) Small print Medium print Large print
Please complete/sign the following required annual forms in Child Plus:
Child Plus Information Form (submit to karen.yell@esc9.net)
SECTION 3: ERSEA, Volunteers/Sub Binder, & Parent Involvement
Steps When Taking a Child Plus Application
Child Plus Online Application Instructions
Staff Process for New Applicants/Enrollments
Community Partnership Agreement
Sub-Vol Communicable Disease Screener
Sub-Volunteer Head Start Standards of Conduct Training: Small print Medium print Large print
Sub-Volunteer Training Acknowledgement
Parent Involvement Expectations
Parent Meetings and Conscious Discipline Tracking and Info (SAMPLE-Google Doc)
SECTION 4: Classroom Requirements, Checklists, In-Kind, Education Documents & Tracking
Classroom Schedule Instructions and Sample
Site Report Instructions and Sample
Cleaning Schedule for Classrooms
How to Add Parent Meeting/Conscious Discipline Meeting to Learning Genie
Learning Genie How to Send Message
In-Kind/Non-Federal Share Volunteer/Donation Sheet
How to make a Disability Referral in Child Plus
Disability Tracking in Child Plus
Mental Health Services Flow Chart
How to make a Mental Health referral in Child Plus
How to enter Mental Health in Child Plus
Classroom Mental Health Observation Form
Social Emotional Books to Support Classroom Mental Health
Head Start Required 7 Super Centers
Head Start Must Haves for All Staff
CIRCLE Progress Monitoring Information
CLI Family Observation Forms (English / Spanish)
CLI Professional Development Opportunities
Frog Street Scope & Sequence – 3’s
Frog Street Scope & Sequence – 4’s
Frog Street Developmental Checklist-3's
How to Enter Anecdotal Notes in Child Plus
How to Enter Anecdotal Notes on iPad
Early Learning Outcomes and Framework (ELOF) Cheat Sheet
Tracking Documents/Extra Forms
-Hearing/Vision Screening Outcomes Procedures
-Classroom Teacher Tracking Requirements
-Classroom Tracking google version
-Family Services/Mental Health google version
-Mental Health Assistance for Staff Log
-Head Start Assistance Resource List (English & Spanish)
-Information Provided to Family
-PIR Family Service Categories
-End of Enrollment Questions for Child Plus (PIR)
-Home Visit-Conference Checklist
-Health Status 90 Day Reminder Note
-Request for Head Start Payment for Required Services
-First Aid Inventory Checklist
-Head Start Snack and Field Trip Options
SECTION 5: Monitoring
Ongoing Monitoring: Plan, Calendar, Schedule, Ongoing Monitoring Report
Active Supervision – Admin Monitoring Tool
Active Supervision – Classroom Monitoring Tool
Governance, Leadership, and Oversight Capacity Screener
Safe Environments Monitoring Tool
Early Learning Curriculum Fidelity Monitoring Tool
Quality Control Coaching (QCC) Tool
NEW-Classroom Mental Health Observation Tool
Transportation Monitoring Tool
Transportation annual training printout
Health Services Monitoring Tool
Family and Community Engagement Monitoring Tool
Community Partnership Monitoring Tool
Child File Monitoring Checklist
Parent Committee/Involvement Checklist
SECTION 6: Posters (To Be Posted)/General Program Information
10 Ways to Keep Children Safe (English & Spanish)
Active Supervision At-A-Glance
Community Resources Information
Culture of Safety/Mental Wellness
SECTION 7: Crosswalks/Supplemental Information
Frog Street Curriculum Fidelity
Frog Street Correlation to Head Start ELOF
Savvas ELOF and Pre-k Guidelines Alignment
DECA & Head Start Program Performance Standards Correlation
Conscious Discipline & CLASS Crosswalk
Head Start Early Learning Outcomes Framework (ELOF) & Pre-K Guideline Alignment..
CIRCLE Progress Monitoring & Early Learning Outcomes Framework Alignment
Early Learning Vertical Alignment (R9 ELOF and Pre-K Guidelines)
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