Welcome to the Sponsors and Exhibitors Web Portal!
Welcome to the Sponsors and Exhibitors Web Portal!
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We've gathered all the tools and timelines you need to make your presence a success. The information on this page will keep you up-to-date with the conference, so check back often for updates.
If you have questions, please feel free to reach out to: tiaconinfo@gmail.com
Next Steps
Next Steps
After your application is accepted:
You will receive an email with your approved status addressed to the individual listed on your application.
Your contract will be sent via Adobe Sign.
Review, sign, and return your Exhibitor Terms and Conditions contract promptly.
Once your signed contract is received, an invoice is generated and mailed from our Business Office to the address listed on your application.
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Payment options:
Check: mail your payment to the remittance address listed at the top-right of the invoice
ACH: Contact our business office directly at (210)370-5399 for the bank information to arrange a transfer.
All invoices must be paid within 30 days from date of invoice.
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Submit your logo and any *additional marketing items requested via email to tiaconinfo@gmail.com.
(*This depends on your exhibitor or sponsorship level. For more information, review the Exhibitor/Sponsor Level Submissions below.)
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*Items that will be placed in the conference tote bags should be received at our warehouse by May 15.
(*Not all levels include this. For more information, review the Exhibitor/Sponsor Level Submissions below).
Mailing address: Education Service Center, Region 20
Attn: Clydette Henry (TIA Conf Materials)
1314 Hines Ave.
San Antonio, TX 78208
Exhibitor/Sponsor Level Submissions
Exhibitor/Sponsor Level Submissions
Logo: All Sponsors and Exhibitor Levels
Platinum Exhibitor Level:
30-second promo video
Full-page color ad
1-hour presentation
8.5x11-inch or smaller flyer to be placed in the conference tote
Gold Exhibitor Level:
Quarter-page color ad
30-minute presentation
5.5x8-inch or smaller flyer to be placed in the conference tote
Networking Social Sponsor:
30-second promo video
Customized marketing opportunities (signage)
Branded gift to be placed in the conference tote
District Sponsor:
30-second promo video
30-minute presentation
Branded gift to be placed in the conference tote
Conference Tote Sponsor:
30-minute presentation
Branded gift to be placed in the conference tote
Exhibitor Timeline
Exhibitor Timeline
Friday, March 27th - Last day to apply to be an exhibitor for 2026
Monday, April 24th - Final notification to selected exhibitors
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Attend one of the virtual Exhibitor Meetings
Attend one of the virtual Exhibitor Meetings
Wednesday, April 15th, 10:30 - 11:30 a.m. - [Zoom Link]
or
Wednesday, April 22nd, 2:00 - 3:00 p.m. - [Zoom Link]
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Exhibitor Schedule
Tuesday, June 9: 12:00 p.m. to 7:00 p.m. - Move In Day
Wednesday, June 10: 7:00 a.m. to 7:00 p.m. - Event Day 1
Networking Social at 5:00 p.m.
Thursday, June 11: 7:00 a.m. to 5:30 p.m. - Event Day 2
Friday, June 12: 7:00 a.m. to 1:30 p.m. - Event Day 3
Move out by 5:00 p.m.
*Breakfast and Lunch will be provided
Move In Information
Move In Information
Tuesday, June 9th -
Exhibitors may start moving in at 12:00 p.m. and must be finished by 7:00 p.m.
Badges will be available after 3:00 at the Registration Booth.
Unloading Bay information will be supplied in a separate correspondence closer to the event date.
The Henry B. Gonzalez Convention Center (HBGCC) facilities do not provide equipment for move-in/move-out such as tools, forklifts, dollies, etc. Each exhibitor is responsible for loading and unloading booth materials.
Materials or equipment can be ordered and/or shipped to HBGCC prior to move in. Check with the vendors below for more information:
Meeting Space Map - Exhibitor Map Coming Soon!
Meeting Space Map - Exhibitor Map Coming Soon!
Expectations for Exhibitor Presentations
Expectations for Exhibitor Presentations
For the packages that include presentations, please read through the requirements below:
All presentation materials must be reviewed by the Texas Education Agency (TEA). Please submit them by April 30, 2026. Upload the document, in pdf form, to this Google folder.
If you have any difficulty uploading your materials to the folder, email them to: tiaconinfo@gmail.com
Once materials are reviewed and approved, minor revisions are allowed; however, whole rewrites must be resubmitted for review.
All presentations must include the TEA disclaimer slide - Link coming soon
Breakout Session QR Code slide should be your last slide - Link coming soon
Must adhere to the TEA General Provisions and Assurances
Session Details
Session Length
60 minutes (Platinum Level)
30 minutes (District Sponsor, Conference Tote Sponsor, Gold Level)
Please arrive a few minutes prior to your session to connect and check your technology.
A facilitator will be assigned to your room. They will be there to support you during your session.
Technology Set Up
You will need to bring your own device
Must have an HDMI connector - Please bring your own dongle if needed
BYOC - If you want a clicker, please bring one
Room Set Up
All rooms will be set up in rounds
Please do not rearrange the rooms
Conference Map
Conference App Information
Conference App Information
All exhibitors will have access to our conference app which will provide you with a digital platform to create a customized exhibitor page and lead capture of the attendees visiting your booth.
1. Set up your password and complete your profile – copy and paste this link into your browser:
https://tiaconference2026.vfairs.com/backend/index.php/al/8361339f3992cff677cf09d951c00515
2. Configure your booth – Upload content, add team members, and make your booth stand out for attendees.
From your dashboard, you’ll be able to upload booth content, add representatives, and customize your booth to maximize engagement.
For step-by-step guidance, here are some helpful articles:
If additional assistance is needed, please contact the TIA Conference Planning Committee at tiaconinfo@gmail.com
Resource Links
Resource Links
Exhibitor Meeting Materials
Exhibitor Meeting Materials
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