F U N D R A I S I N G

Clubs can only have three fundraisers per month.

Clubs must write three date options on the fundraising forms.

For each day: there is only 1 ON Campus & 1 OFF Campus fundraiser allowed. 

Note that fundraisers will be approved on a first-come-first-serve basis.

Clubs are allowed to submit fundraising requests for ONLY the current month and/or the following month.

No students should be handing out flyers at fundraisers.

You must confirm, before submitting a fundraiser request, that the business you want to fundraiser with is offering fundraising options during this time.

All forms must be submitted at the Activities Office 24 hours prior to the Tuesday Senate Meetings.

All forms will be approved every Tuesday during ASB Senate Meetings. The approved fundraisers (and PO's) will be posted on the Rosemead House of Reps Google Classroom. 

After receiving notice of approval, pick up your fundraiser form in the Activities Office (white sheet) and fill out the bottom half of the sheet AFTER the fundraiser. 

For on-campus fundraisers, clubs must count the profit & fill out a Deposit Sheet after the fundraiser has finished. Then turn in the money to the Activities Clerk. 

All profits (cash or check) from fundraisers are required to submit to the Activities Clerk within three days of the fundraiser occurring in order to submit the money to the club's account.

All clubs & sports must join the Rosemead House of Representative Google Classroom to keep up with updates of Approved/Non-approved fundraising forms. 

All clubs & sports must attend monthly HOR Meetings in order to be allowed to fundraise.

Contact ASB Vice President (Ellis Tran, ellis.tran725@stu.emuhsd.org for more questions & concerns)

All purchases/expenses must be approved by the ASB cabinet prior to purchase.

 Submit Requisition Form along with quotes (if applicable, e.g. apparel/uniform). If the expense is larger than $700 in apparel/uniforms 3 quotes must be submitted. The account balance will determine if the requisition can be approved. 

Once the requisition is approved by the ASB cabinet, Ms. Castañon will create a Purchase Order (P.O). The Purchase order number must be referenced on invoices and reimbursements. 

Reimbursement Forms must be submitted with a copy of the receipt (hold on to original receipts for late submission) AVOID pictures of receipts, and MUST reference the P.O number. No P.O= NO REIMBURSEMENT. Reimbursement to club advisors/coaches/students must be kept to a minimum. The goal is to pay the Vendors directly.

Fundraising request forms must also be approved by the ASB Cabinet prior to the event. Non-approved fundraisers can be subject to 50% profit withholding. If the fundraising event will require the use of clubs funds, advisors/coaches/students must follow the #1 step. All money must be submitted to the Activities Office or Student Store. Advisor/Coach/Student should not be collecting money for a later deposit.

When a club makes a purchase they need to have a P.O opened. NO P.O = NO REIMBURSEMENT.

Donations over $500.00 will have to be Board Approved

Contact our Activities Clerk (Ms. Castañon, adriana.castanon@emuhsd.org) if you have any further questions.