Overview

Kalakars

5 female and 6 male

Program Outline

Total 6 segments:

1. 20 Minute: Vande Matram and Bhajans Live singing, live instruments, dancing and video

2. (7 min break)

3. 15 Minute: Patriotic Live singing, live instruments, dancing and video

4. (7 min break)

5. 15-20 Minute: Bollywood Live singing, live instruments, dancing and video

6. (10 min break)

7. 20-25 Minute: Folk songs Singing (lip-sync), pre-recorded music, dancing and video

8. (10 min break)

9. 40-50 Minute: Krishna-Sudama Vocal and singing (lip-sync), pre-recorded music, and video

10. 10 Minute: Ekal Geet & Jai Ho Live singing, live instruments, dancing and video

Note

•  Total program including intermission, fund-raising, Ekal video, bhajans and bollywood will be almost 3.5 hours.

•  Each chapter will have to decide if they want bhajans, bollywood or both.

•  Only one drama- Krishna Leela for 40-50 minutes.

•  Artists are ok with hand held mics (will be available in the bus).

•  No costume change during a particular segment. Costume change only between two segments.

•  We want you to have the same order of the program (the way the artists are trained).

•  Audio Setup time: Total 4-5 hrs - 3hr work time; 30min unloading; 1hr sound check

•  5 Volunteers requested to help unload and setup

•  3 Male and 3 female volunteers to help with costume change (could be high school students preferably if they have some stage experience).

•  3 Musicians: keyboard, tabla, octopad; remaining kalakars will be singing.

Large Hall-Audio/Video/Lighting/Stage Requirements

REVISED DEC 22, 2019

FOR LARGE HALL WITH PROFESSIONAL STAGE

Large Hall: What Ekal National And Bharat Kalakars Will Provide (On The Bus)

a. Audio and Musical Equipment

1. Keyboard with stand

2. Octopad with stand

3. Tablas

b. Video Equipment and Lighting

1. 6,000 lumens projector and the projector screen will be available for use.

2. Three LED floor bars to be placed in front of stage (facing artists); will be available for use.

Note:

1. If the hall does not have built-in projector/screen, we recommend renting both projector and large screen appropriate for the stage.

2. If it is a front projection, there should not be any shadow effect on the screen.

3. For rear projection, allow at least 3 ft of space between the projector and back wall so that the artists can move from one side to the other during the performance.

4. The ceiling lighting should be such that it does not ‘wash out’ the screen image.

c. Computer and Performance Files (we will operate the computer/projector)

1. PC laptop (will not carry Mac) and spare USB drives

2. Event performance videos (pre-recorded audio/video)

d. Stage and Miscellaneous Items

1. Audio cables and adaptors for PC/Mac to mixer and projector

2. Video cables and adaptors for PC/Mac to mixer and projector

3. Cables to connect PC to projector and/or sound system

4. Cables to connect iPhone/iPad to projector and/or sound system

5. DI boxes for musical instruments

6. 220/110 transformers and converter pins

7. Two 25 ft extension cords

8. Two surge protectors

9. Pipes and Drapes: Two 9 ft wide x 6 ft height stands (where green rooms are not available), black cloths and weights for stands (stability)

10. Two clothes racks and hangars to hang artists’ costumes (for each side)

11. Two risers/platforms (4 ft x 4 ft each) for musicians

12. Two electrical diyas

Large Hall: What Ekal Chapter Will Provide Or Arrange

a. Audio and Musical Equipment

1. Eight head-set cordless mics for stage performers with receivers, transmitters and batteries. (You will have to rent them). Please note this requirement has changed from the previous one; the artists will be using headset mics, and not the cordless mics. Please check with the stage manager regarding local legal frequency limitations.

2. Four corded mics (2 for tabla, 1 for harmonium, 1 for chorus) with stands (available for use)

3. One podium mic.

4. Minimum 16 channel (24 preferred) mixer with reverb (13 vocal SLRs and two for instrument).

5. Two floor monitors for musicians and two for singers/performers.

b. Video Equipment and Lighting

1. Use either house video/lighting system or hire a professional.

2. Prefer 8,000 plus lumens projector with screen suitable for hall (either screen or cyc).

3. 6,000 lumens projector will be available for use if required.

4. Projector screen or cyc with size appropriate for the width of the stage.

5. Stage lights...regular will work. If you have zoning and/or colored lights, that would be great.

6. Side LED lights (optional), one on each side of the stage

7. Par 64 -30 nos

8. Par 62-16 nos

9. Moving head 1200 w – 8 (unless built in, there is no need to rent it).

Note:

1. If front projection is used, please make sure that the shadows of the performers do not show up on the screen.

2. For rear projection, please make sure that there is at least 3 ft space (or a passage) behind the projector. This is necessary for the kalakars to move from one side to the other during the performance.

c. Computer and Performance Files (we will operate the computer/projector)

1. Local chapter slides

2. Ekal video

3. Event schedule file

4. Note:

   1. We will operate everything from one PC laptop that we will carry. We want to avoid any confusion in switching computers and cables.

   2. We also want to avoid any online access during the event (internet/wifi services may not always be reliable). This includes Ekal’s or any other videos.

   3. If you have any slides or videos to run, please email it to me (Kishor.fruitwala@gmail.com) with your contact and chapter info at least a week in advance. We want to ensure that your files run properly from our laptop.

d. Stage and Miscellaneous Items

1. 1. Minimum Performance Area: 26 ft x 16 ft. This includes main performance area and the instruments area (with 12 inch to 18 inch high risers).

2. 2. Separate green rooms for men and women (total 11 in the group).

3. 3. Saraswati or Ganesh murty with table, décor and electrical cables

4. 4. Four Ekal standees

5. 5. Ekal banners

6. 6. Three chairs: two for musicians and one for laptop operator

7. 7. Podium if needed

8. 8. Plastic ties and safety pins, etc.

e. Volunteers Assistance

1. 1. Four persons to unload the luggage/equipment upon arrival, during stage set up, and loading at the end of the program

2. 2. Two ladies to help Ekal female artists in green room and backstage (entire event)

3. 3. POC for decisions related to backstage and greenroom activities

4. 4. Chapter to decide emcee.

5. 5. One person to introduce artists (in English). Please note the artists do not speak English.

6. 6. Arrangement for greenrooms: food, chai, water bottles and paper supplies