Event Request Form

An intuitive, customizable request form appears right where you need it in Google Calendar allowing you to view your planned event in the context of all other events.

Conveniently access your configuration by clicking on Settings to manage connected calendars, event approvers, and locations.

Event Manager

Data Collection

Capture all relevant details to be included in an HTML formatted event description and notification emails. Select rooms based on your building selection. View your event details as the request is being built.

Dynamically add additional support as needed for your event.

Elaborate on Additional Support and Event Recurrence

Provide specifics to your support needs. Your details and instructions will be added to the event's description.

Submit your Event Request for Approval

Notifications

Each event request is directly sent to the selected approver's inbox.

Email Receipt Acknowledging Event Request Submission was successful.

Email Notification for all stakeholders that event was approved.

Process Request

Supervisor may process event directly in Google Calendar. Approving an event copies the event from the Event Request calendar, adds it to the selected events calendar, then deletes the Event Request event. Denying a request also deletes the event request.

Resource Calendar Support

If your school uses Resource Calendars to reserve spaces, multiple locations can be linked to corresponding resource calendars.

Export Events to a Google Sheet

Generate on-demand neatly formatted reports in a Google Sheet based on a date range.

Sample Report

External Support (optional add-on)

A companion Google Form can be connected to the workflow to support Event Requests coming from outside your domain. An onFormSubmit trigger processes the form as if it was coming from inside your domain.

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