ETC 2027 BANGKOK
Our Conference FAQ provides quick answers to the most commonly asked questions—from registration and accommodations to schedules and event highlights. It’s designed to help you prepare, stay informed, and make the most of your conference experience.
Q. How can a school become an EARCOS member?
A. Schools can apply through the EARCOS website. Membership is open to qualifying, accredited international schools that align with EARCOS’ mission and standards.
Q. What are the benefits of membership?
A. Members gain access to:
Conferences and institutes
Professional learning opportunities (webinars, workshops)
Networking with 200+ schools across the region
Leadership and governance resources
Peer learning communities
Q. Are there different types of membership?
A. Yes.
Member Schools
Associate Members (organizations, publishers, companies)
Individual Members
Affiliate Schools (outside the region)
Q. What conferences does EARCOS offer?
A. EARCOS hosts several major events annually, including:
Leadership Conference
Teachers’ Conference
Heads’ Institute
Institute on higher education and admissions
Q. What is the EARCOS Teachers' Conference?
A. A flagship annual event for:
The EARCOS Teachers’ Conference is an annual gathering of educators from across the region and the global international school community. It provides opportunities to learn from inspiring speakers, exchange ideas, share best practices, and build meaningful connections.
Q. Who should attend?
A. Teachers of all levels, Principals & Coordinators, etc.
Q. How do I register?
Registration is completed online through the conference website. Member schools register through designated school representatives. (Teacher Representatives)
Q. Can a non-member attend?
A. Yes, but space is limited and fees are higher than member rates.
Q. What are the typical conference fees?
A. Fees vary by event, but generally:
Members: lower registration rates
Non-members: higher fees
Additional cost for pre-conference workshops
Q. Do I need to register separately for the main conference and the pre-conference sessions?
A. Yes, both are managed separately, and participants should ensure they are registered for both if they wish to attend pre-conference sessions.
Q. Can I change my pre-conference session after registering?
A. Yes, changes can be made up to one week prior to the event. After this deadline, changes will no longer be accepted, and participants will be expected to attend the session they originally registered for. To request a change, please contact us at info@earcos.org.
Q. Are there food options available during the conference lunch and evening reception, such as fasting, vegetarian, or gluten-free meals?
A. Yes, meal options are available during the conference lunch and evening reception:
Vegetarian: A dedicated vegetarian food station will be available.
Gluten-Free: Gluten-free options will also be provided at a designated station.
Q. Can I bring my partner or spouse?
A. Yes, partners or spouses are welcome to join conference social events, such as the welcome and closing receptions. Please note that they must be registered in advance, and applicable guest fees may apply. Access to conference sessions is limited to registered delegates only.
Q. Is there a partner hotel for the conference?
A. Yes, the conference has a designated partner hotel, the Shangri-La Hotel, Bangkok. Attendees can enjoy rates and convenient access to all conference events. Booking details will be provided once payment is received.
Q. What are the registration fees and deadlines for the Teachers' Conference?
A.
Regular Fee: USD TBA
Late Fee: USD TBA
Partner/Spouse: USD TBA
Non-Member: USD TBA
Please note that registration may close earlier without prior notice once capacity is reached.
Q. What payment methods are accepted?
A. Credit card is the recommended method of Payment. International payments via wire transfer are also accepted. However, a $30USD bank fee will automatically be added for banks located outside of the U.S.A.
Q. When is my registration confirmed?
A. Registrations are only considered confirmed once full payment has been received.
Q. Can I transfer my registration to another person?
A. Yes
Transfers made on or before February 22 are free of charge.
Transfers made after February 22 will incur an $85 USD transfer fee, plus any applicable difference in registration fees.
Q. What is the cancellation and refund policy?
A.
Before February 22: 100% refund
After February 22: 50% refund
After March 1: No refunds will be issued
Q. Who can I contact for payment-related concerns?
For any payment inquiries, please contact RJ Macalalad at rjmacalalad@earcos.org
Q. What sponsorship opportunities are available for the EARCOS Conference?
EARCOS offers a range of sponsorship opportunities including conference sponsorships, exhibitor booths, advertising, and event-specific sponsorships such as keynote speakers, receptions, and tea & coffee breaks.
Q. What are the benefits of becoming a sponsor?
A. Sponsors receive strong visibility and recognition throughout the conference, including:
Logo placement on the conference website, app, and program
On-site branding such as banners and displays
Acknowledgment during opening and closing sessions
Exposure through social media and presentation screens
These opportunities ensure your organization is highly visible to all attendees.
Q. What is the difference between a sponsor, exhibitor, and advertiser?
Sponsors: Receive premium visibility, branding, and recognition across the entire conference
Exhibitors: Have a dedicated booth space to showcase products and services and engage directly with participants
Advertisers: Gain exposure through ads in the conference program and app
Each option offers different levels of engagement and visibility depending on your goals.
Q. Are there specific items or events that can be sponsored?
A. Yes. Organizations may sponsor specific conference elements such as:
Keynote speaker sessions
Evening receptions
Tea and coffee breaks
Conference materials (e.g., pens, notepads)
These targeted sponsorships provide focused branding opportunities during key moments of the conference.
Q. Are sponsorship opportunities limited?
A. Yes. Sponsorship opportunities are limited and typically offered on a first-come, first-served basis, so early confirmation is encouraged.
Q. How can I become a sponsor or request more information?
A. For more details or to secure a sponsorship, please contact the Edzel Drilo at edrilo@earcos.org
Q. How much does an exhibitor booth cost?
A. The cost for an exhibitor table or equivalent space is currently USD $420 per booth. This provides exhibitors with a designated space to showcase their products and services and engage with conference delegates.
Q. What is the size of exhibit table?
A. The size for one exhibitor table or space w/o a table is approximately 2’ x 6’.
For more information about exhibitor guidelines, please visit the ETC2027 conference page.
Q. Who should I contact for exhibitor inquiries?
For questions regarding exhibitor registration, booth setup, edrilo@earcos.org and for logistics joom@earcos.org
Q. What can I expect at a conference?
A. A dynamic assortment of keynote speakers, workshops, and networking opportunities designed for purposeful professional growth.
Q. Are there networking opportunities?
A. Yes. Organizations can exhibit or sponsor events to engage directly with educators and school leaders.
Q. What is the Whova app and how is it useful?
A. Whova is the official event app used during the conference. It provides all essential information in one place, including session schedules, timings, and room locations, as well as details about speakers and exhibitors. Participants can also use Whova to network and connect with other attendees, receive important announcements and updates, and stay informed throughout the event.
Q. What can I do with the Whova App for the EARCOS Conference?
A. The Whova app is your all-in-one guide to the conference and helps you stay organized, informed, and connected throughout the event. With the app, you can:
View the full conference agenda and create your own personalized schedule
Access session details, speaker information, and materials
Receive real-time announcements and updates from organizers
Network with other attendees through messaging, meet-ups, and attendee profiles
Participate in live polls, Q&A, and session feedback
Explore venue maps and important event information
Connect with sponsors and exhibitors and schedule meetings
Share photos and engage in community discussions within the app
Using the app allows you to maximize your conference experience by staying informed and actively engaging with the EARCOS community.
Q. Do I need to register separately for the main conference and the pre-conference sessions?
A. Yes, both are managed separately, and participants should ensure they are registered for both if they wish to attend pre-conference sessions.
Q. How will I receive updates or important announcements?
A. All updates will be shared through the Whova app, so participants are encouraged to download and check it regularly. The room updates*
Q. How do I provide feedback?
A. Delegates are encouraged to complete session feedback through the conference app. Your input helps improve future sessions. A post-conference survey is also utilized. And, during the conference, the EARCOS team is always available to answer questions and problem-solve with you.