1. The cost for one exhibitor table or space w/o table (approx. 3’ x 6’) for an Associate member at an EARCOS conference is $365.00. The maximum number of spaces per Associate is one (1). This entitles the exhibitor to utilize the top of the table and the wall behind the table if available. The entire exhibit and backdrop may not extend beyond the length of the table(s) assigned.

2. EARCOS staff will assign the location of the table(s) based upon the requirements of the exhibitor as indicated on the registration form. The exhibitor should not move the table location from the location assigned by EARCOS staff without approval.

3. Exhibitors should not change tables without the approval of EARCOS staff.

4. Placing brochures or flyers on chairs in any of the conference venues or breakout rooms is strictly prohibited.

5. Exhibitors are expected to provide their own supplies such as tape, scissors, etc.

6. Exhibitors are expected to arrange shipment of their materials to and from the conference venue. EARCOS will not be responsible for shipments from the conference or through customs.

Shipping Instruction:

Note:

1. Make sure that you pay all custom obligations and taxes so the School/EARCOS will not be responsible.

2. Please ensure the parcels reach the School latest by two (2) weeks before the conference date to avoid any delay in shipment/custom clearance.

Please ensure that all boxes are clearly labeled with your company's name and the name of the delegate who will be manning your exhibitor table, in addition to the school's address and contact person.

Attention:  ISKL Teaching & Learning Office C/O Sherry Tahir or Su-Yen Chan 

For: EARCOS Teachers’ Conference in March 2025

Delivery Address: The International School of Kuala Lumpur, 

Hilir Campus, No. 2, Lorong Kelab Polo Di Raja, Kuala Lumpur 55000

Tel #: +603 4813 5000

7. Although the venue provides a certain level of security, please do not leave valuables unattended. EARCOS will not accept any responsibility for the loss of or damage to any personal belongings left unattended. 

8. Exhibitors can start ingress on Wednesday, March 19 at 1:00 to 7 p.m. The exhibit opens March 20 at 8:00 a.m. Egress is on March. 22, starting at 3 PM.

9. Questions or concerns should be addressed to Ver Castro at vercastro@earcos.org or Bill Oldread at boldread@earcos.org

Please read these guidelines and confirm your willingness to abide by these essential requirements. Your understanding of these preconditions for all EARCOS exhibitors helps conference organizers provide an optimal and uninterrupted experience. Also, understand that decisions for table placement are careful and deliberative. This process includes a delicate balancing of multiple factors, not least among them, are variances in venue space and prompt registration.