Volunteer Information

DUSD VOLUNTEER REQUIREMENTS


All community members volunteering on our school campuses will need to provide proof of vaccination to volunteer on campus. Be A Mentor has updated their system so volunteers can log in to their accounts and upload the information.

  • Once proof of vaccination is uploaded, the Be A Mentor system will show that the volunteer's requirements are complete.


PROCESS FOR SCHOOL VOLUNTEERS

Dublin Unified has partnered with Be A Mentor, Inc., to support the online registration and screening process of school volunteers. Adults who wish to volunteer on a school campus, drive and/or chaperone a day and/or overnight field trip and/or athletic event need to apply through the Volunteer Management System (VMS). The VMS is a web-based software application that allows the District and all schools to better track and provide the appropriate level of clearance for school volunteers.


The VMS includes three (3) levels of volunteer clearance and tracking. Please know that the District will NOT be asking parents to incur any of the costs associated with these clearance processes. Our District is currently making arrangements with our Business Services Department to cover all associated background check costs, including fingerprinting. More information to come soon.


During the online application process, you will be asked to choose the level or levels of clearance you will need based on your anticipated involvement. You may choose to select one, two, or all three levels of clearance:


Level 1.

Classroom Aides and other on-campus school volunteers: This is the most basic level, and includes completion of the Volunteer Online Application, and a search of the Sex Offender Registry. *This level of clearance will allow you to act as a volunteer in classrooms, support campus activities, Athletic Volunteers (ticket takers, snack shack workers, etc…), and chaperone day field trips (as a non-driver). Clearance takes 48 hours.


Level 2.

Field Trip Drivers: The District will obtain a 10-year driving history and DMV “Pull Notification" ("Pull Notification" allows the District to be notified any time there is a reportable traffic violation or incident that is registered with the Department of Motor Vehicles). It verifies that each driving record has fewer than two driver violation points on it. It also includes completion of the Volunteer Online Application, including uploading a driver's license and declaration of insurance, and a search of the Sex Offender Registry. All drivers must maintain liability insurance of at least $100,000/$300,000 bodily injury and $50,000 property damage and $5,000 Medical Payment per occurrence. *This level of clearance will allow you to transport students as a driver for field trips, extra-curricular activities, and athletic events. Clearance for this level could take up to 10 days.


Level 3.

Overnight Chaperones: The District will be conducting background clearances on all Overnight Field Trip volunteer applicants. This is the most stringent level of clearance. It includes criminal background clearance through the FBI and the Department of Justice and requires applicants to be fingerprinted at one of several local, Dublin Unified-approved Live Scan Locations. (For a list of locations, click here. *Dublin Unified will cover the cost of fingerprinting only at these locations.) For additional requirements for chaperones who are also driving on a trip, see Level 2 above. *This level of clearance will allow you to act as a chaperone for overnight field trips and activities. Clearance for this level could take approximately 45 days.

Per the Board's conversation at the August 24, 2021 board meeting, staff has developed a resolution reflecting the guidelines for overnight travel related to school-sponsored trips. Because we believe it is important to take all prudent measures to protect staff and students, it is staff's recommendation that the District implement practices and procedures that are more restrictive than those required by the County of Alameda and/or State of California, as follows:

  • All chaperones must be fully vaccinated and have provided a negative result of a COVID test taken no more than 48 hours prior to travel

  • All eligible students must be fully vaccinated and have provided a negative result of a COVID test taken no more than 48 hours prior to travel

  • Within the week following an overnight trip, all participants must take two COVID tests within three to four days of each other

  • All participants must follow the COVID-19 mitigation plans for DUSD, and the local safety plans of the host city, county, etc.


Our Board of Trustees approved these guidelines on Tuesday, September 14, 2021, and they can be viewed here​​​​​​​.