Share Documents in Google Drive

One of the greatest parts about Google Drive is the ability to quickly share documents with other people. This can allow you to pass papers out to students easily, or have one document and allow collaboration to happen between students. Below are the directions for how to share a document.

1. The first step is to create a document in Google Drive that you would like to share. To do that, follow the directions from the previous page, or follow this link.

2. Once you have your document, you can follow these steps. First, get back to Google Drive. There are multiple ways to do this, but I am going to show you the easiest way, in my opinion. You should be on a page that looks like this:

3. Choose the file you would like to share. It will highlight it, and change the options in the upper right hand corner. They now should look like this:

4. The second button from the left is the share button. Click on it. A box should pop up that looks like this:

5. In the "People" box, start typing the name of the person you would like to share it with. The nice thing with using Google Apps for Education throughout our school is that instead of having to learn everyone's email addresses, you can just type their names. Once their name shows up, you can hit the "enter" key to add it to the list, and then if you'd like to add more, you can.

6. In the box to the right of the "People" box, you can choose how you would like to share it. Your options are the following:

• Can Edit - The person you are sharing with has full editing rights to make changes.
• Can Comment - The person you are sharing with has the ability to add comments but can not change the document itself.
• Can View - The person you are sharing with has the ability to view the document without making edits or comments.

7. When finished, click the "Send" button. This will share the document and send an email to the people you are sharing with. You should get a notification at the top of the screen that says you shared it with ___ of people, how ever many that is.