LIBRARY Policies

The following members of the UP System may use the library resources subject to the rules and regulations governing their use:

• •  All bona fide students, faculty and employees, members of the Board of Regents and officials of the University

  • Retired faculty members specifically granted off-campus-reading privileges by the Board of Regents

  • Visiting scholars with university appointments

  •  Cross-registrants from other colleges and universities, and special students

Use of Libraries by Non-members. The following non-members of the University may use the library resources within library premises subject to the rules and regulations governing their use:

• Alumni, former faculty members and students honorably discharged from the University

• Undergraduate and graduate students from other schools, and students from science high schools

• Government and private researchers

Undergraduate students 

• 5 circulation books for 2 weeks 

• 2 reserve books for overnight 

Graduate students 

• 10 circulation books for 2 weeks 

• 2 reserve books for overnight 

Faculty 

• 10 circulation books for 1 month 

• 2 reserve books for overnight 

Research, Extension and Professional Staff (REPS) 

• 10 circulation books for 2 weeks 

• 2 reserve books for overnight 

Administrative Staff 

• 5 circulation books for 2 weeks 

• 2 reserve books for overnight 

Non-UP Members 

• Room-use only 

Specific Guidelines

Any student, faculty and staff who has a countersigned ID and an active UP  WebMail may borrow circulation books from any UP library subject to its rules and regulations. 

A student who has a countersigned ID may reserve for overnight use, one or two materials, provided he is enrolled in the course(s) wherein said materials are required readings. He may take them out on or after the appointed hour. 

If however a student/faculty/staff has an overdue loan(s) he may not be allowed to borrow another item until he returns the book(s) and pays the fine(s) even if his total charges are less than the maximum (5 or 10) allowed. 

Failure to Return a Circulation Book. Any person who fails to return any book open to general circulation on its due date or after recall shall pay a fine of Php2.00 a day, exclusive of Sundays and holidays. 

Failure to Return a Reserve Book. Any person who fails to return a reserve book shall pay a fine according to the following schedule: For the first hour or a fraction thereof after the hour appointed for return, one peso (Php1.00); for each hour after the first, five pesos (Php5.00); for each full day, fifty pesos (Php50.00). A second offense within a semester shall automatically suspend/curtail this privilege for the rest of the semester or summer. 

Withdrawal of a Reserve Book Without Reservation Permit. Any person who draws out a reserve book for overnight use without an approved reservation shall pay a fine of Php50.00. The library privilege to borrow from the reserve collections shall be suspended for two weeks on the second offense. 

Failure to Return a General Reference Book and Other Restricted Materials Borrowed for Photocopying Purposes. A person who fails to return a general reference book and other restricted materials borrowed for photocopying purposes shall pay a fine of Php50.00, on the second offense the person shall have his library privileges suspended for one week.