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Courtesy: Ma'am Almira Joanna Garcia
Requirements and Guidelines For Enrollment
Form-137
School-to-School Transfer of Form 137
The bulk of transactions on transfer of learner’s school record normally happen during enrolment period and after the opening of classes. To facilitate the smooth and quick transfer of records, the flowchart below describes the process of request and release of learners’ Form 137 between the receiving school and originating school;
a. The receiving school should enroll all its learners through the LIS. The correct learner record with the corresponding Learner Reference Number (LRN) will be provided upon enrolment in the LIS.
b. The historical record of the learner will show that the learner is a transferee from another school. The system will notify the originating school of the request for records of the transferee through the dashboard. The receiving schools’ address and contact details will also be provided to the originating school.
c. The registrar of the originating school shall prepare the requested Form 137 and send the records via mail or courier. The originating school shall update the LIS with the date when the document has been sent.
d. The receiving school shall update the LIS with the date when the document has been received.
e. If a month passed after the LIS notification has been made, no document is received, the receiving school shall click “follow up maturing request’ to alert the originating school.
f. If no document is received after the first grading period, the receiving school shall immediately inform the SGOD for appropriate action.
g. For learners transferring-out in the middle of the school year, the receiving school shall update the LIS which will notify the originating school for the transfer of records. If thirty (30) days have passed after the LIS notification has been made and no document has been received, the receiving school shall immediately inform the SGOD for appropriate action.
Reference: Guidelines on the Request and Transfer of Learner's School Records - TeacherPH
Good Moral Certificate
Request for Form 137 and Other School Documents
In cases where the requesting party needs his/her Form 137 and other school documents for other purposes such as but not limited to transfer to a school in another country or application for a scholarship, the flowchart below shows the basic steps in requesting, preparing, and releasing of the requested learner records or certification, whichever is applicable:
a. This transaction allows the requesting party to lodge the request for Form 137 or certificate of completion or non-completion to the nearest SDO to their current address.
b. The SDO, through the SGOD where the request was lodged, shall enter in the LIS the details of learner whose record is being requested. The requesting party can provide his/her LRN or the name of the last school the requesting party attended.
c. The SDO of requesting party’s last school shall automatically be notified regarding the request They shall obtain the Form 137 from the school last attended or prepare the Certificate of Completion or Non-completion based on the School Form 5 records in the SDO and sends the requested document to the SDO where the request was lodged.
d. The requesting party shall claim the document from the SDO where the request was lodged.
Reference: https://depedtambayan.net/deped-form-137-form-138/
PSA- Birth Certificate
Learners should be given until August 31st of the current school year to comply with the required documents.
Submission of the birth certificate for purposes of enrollment should only be done once during the duration of the learner’s basic education.
Please also be informed that per the clarification from the PSA, the birth certificate issued by the National Statistics Office (NSO) has no expiration and is the same as the birth certificate issued by the PSA. This is because the NSO is one of the four statistical agencies that were merged under Republic Act No. 10625 in order to create the PSA. As such, the NSO copy of the birth certificate can be used for purposes of enrollment and it is needless to require learners to secure a new PSA birth certificate.
You can read the full guidelines here: 2020 DepEd Requirement of Birth Certificate for Enrollment in Public Schools - TeacherPH
Form-138 or Report Card
Learners from public or private schools in the Philippines who shall transfer shall submit their SF 9 (formerly Form 138) or a letter certifying the last grade level the learner completed signed by the School Registrar. Refer to DO 54, s. 2015 for guidelines on the request and transfer of the learner’s school records.
Click the link for further information. https://www.teacherph.com/enrollment-policy/
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What has the country done to ensure privacy and data protection?
In 2012, the Philippines passed Republic Act No. 10173 or the Data Privacy Act of 2012 (DPA) “to protect the fundamental human right to privacy of communication while ensuring free flow of information to promote innovation and growth [and] the [State’s] inherent obligation to ensure that personal information in information and communications systems in government and the private sector are secured and protected”.
The DPA was passed by the Philippines agreements under ASEAN Vision 2020 and at the urging of the growing business process outsourcing industry. The law was modeled after the Data Protection Directive (95/46/EC) with many of its terminologies and provisions similar to privacy laws in other jurisdictions.
Read the REPUBLIC ACT NO. 10173 here: Microsoft Word - the law.docx (privacy.gov.ph)
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