PD iHub CAR

DESIGN AND DEVELOPMENT OF LEARNING/ PD STANDARDS AND PROGRAMS/ COURSES
1. Summarize and analyze IPDP/ TNA submissions➝ Learning Needs Analysis Summary
2. Develop/ Review alignment in Medium-Term HRD Plan➝ HRMD/ HRD Strategic Plan
3. Prepare Annual HRD/ Training Plan/ encode in HRLife; Seek approval of Annual HRD/ Training Plan➝ Approved Annual HRD/ Training Plan
4. Prepare WFP and PPMP➝ PPMP, WFP
5. Prepare PD Programs, Projects, and Activities➝ Detailed Activity Proposal with Matrix, Budget Estimate, M&E Plan (Kirkpatrick Levels 1–4) ⭐DM 044 Enclosure 4
6. Conduct Pre-Training Activities (resource persons, TOR, pre/post tests, logistics, HRLife encoding, etc.) ➝ Assessment Tools, Pre-Test Items, Terms of Reference, Session Guides, Training Matrix, CVs of Resource Persons, Regional/Office Memorandum, Activity Request/Authority to Conduct, Purchase Request/Order, Program Paper, Attendance Sheet, Acknowledgment Receipt of Kits, Acknowledgment Receipt of Tokens, Payroll for Honorarium, NEAP Reservation Form,
7. Submit PD Proposal for Review➝ Approved PD Proposal / PD Application Form

2. MANAGEMENT OF LEARNING/ PD PROGRAMS

Prepare Regional/ Office Memorandum and logistics (venue, lodging, confirmation of speakers and participants, training kits, session guides, program paper with activity matrix) ➝ Regional/ Office Memorandum, Accomplished TOR Checklist, TRPs: Session Guide/ Slides, Program Paper with Activity Matrix
Conduct preliminary activities ➝ Marked Accomplished TOR Checklist, Program Paper with Activity Matrix
Assist the resource person in the delivery of the session guide to ensure 4As methodology implementation ➝ Delivered Slide Decks with 4A Implementation
Initiate activities to ensure participation, integrate learning, provide links between sessions, address issues and concerns ➝ Activities for Climate Building, Feedback, and Communication
Distribute Re-Entry/Workplace Application Plan template ➝ Accomplished REP/WAP, Kirkpatrick Levels 1 (Reaction) & 2 (Learning) Results, Daily QAME Results
Check completeness of REP/WAP; analyze Level 1 (Reaction) results vis-à-vis session objectives; compare pretest with Level 2 (Learning) results; analyze debriefing inputs ➝ Complete REP and WAP, Summary of Level 1 (Reaction) and Level 2 (Learning) Results, QAME Forms, Process Observation Tool
Provide summary of participants’ Reaction and Learning; conduct debriefing ➝ Summary of Reaction and Learning of Participants, Debriefing Forms
Prepare Activity Completion Report ➝ Activity Completion Report

3. QUALITY ASSURANCE OF PD PROGRAMS

Provide guidelines and templates for the QA based on the approved WFP/AIP and submission schedule of PD Proposals ➝ Regional Memorandum with templates (Detailed Program Design and M&E Plan Form, CVs of Resource Persons, Learning Resources, Session Guides, Assessment Tools, Budget Estimate Form, PD Program Design Quality Standards Checklist, PD LR Materials Quality Standards Checklist).
Receive the submission of PD Proposals from Online Submission ➝ Received PDP Package.
Review the proposal’s content and check completeness of the documents; inform the PD Proponent if there are deficiencies; schedule the review of the PD Proposal ➝ Links of submitted documents and PDP Package.
Evaluate and deliberate on the PD Proposal received ➝ Enclosures 8, 9, and 10 (PD Design Quality Checklist, LR Materials QS Checklist, PD Delivery QS Checklist).
Inform the SDO and PD Proponent of the evaluation results ➝ Quality Assurance Certificate for approved PDs or Letter for Compliance for PDs requiring revision/ Status of QAed PDs
QA Status

4. M & E OF LEARNING/ PD PROGRAMS

Prepare memorandum for the submission of REP/ WAP accomplishment report ➝ Regional Memorandum >
Summarize submitted REP/WAP accomplishment reports on teaching-learning application, knowledge transfer, research, innovation, partnerships, facility improvement, and financial generation ➝ REP/WAP Accomplishment Reports; Summary of Implemented Level 3: Behavior (Workplace Application)
Mobilize monitoring team (orient M&E team, assign areas, conduct M&E, monitor REP/WAP application) ➝ Analyzed Data on PD Implementation
Evaluate effectiveness (Level 4); Identify gaps and challenges, highlight best practices, provide recommendations/interventions, issue certificates to completers ➝ Accomplished Monitoring Tool; Certificate of Completion

5. MANAGEMENT OF SCHOLARSHIP PROGRAMS

Submit accomplished Program Course Recognition Application Form with attachments to Records Section ➝ Stamped Documents as to Receiving Date
Receive Program Course Recognition Application Form and attachments from Proponent ➝ Stamped Documents as to Receiving Date
Review proposal’s content and completeness; inform proponent of deficiencies; forward complete proposal to assigned REC ➝ Checklist of Submitted Documents and Application Form
Evaluate proposal individually using Evaluation Tool; deliberate as a team; REC Lead completes Form R3 (Recognition Endorsement) and Form R4 (Recognition Recommendations) ➝ Evaluation Forms; Recognition Endorsement (Passing PDs); Recommendation/Disapproval Forms (R4, R4.1, R6 for Failing PDs)
Request NEAP Central for PD Credit Units; prepare Recognition Approval Form; endorse to RAC ➝ Recognition Endorsement; Recognition Approval Form
Return proposal with recommendations for compliance; after 2nd resubmission, draft Letter of Notice ➝ Signed R4 and Proposal; Letter of Notice
Validate evaluation results in Form R3; sign Recognition Approval Form (R5) ➝ Signed R3 and R5 Recognition Approval Form
Sign Letter of Notice ➝ Signed Letter of Notice
Draft Recognition Certificate with assigned Recognition Number; endorse to RAC ➝ Recognition Certificate
Sign Recognition Certificate ➝ Signed Recognition Certificate
Release e-copies of Recognition Certificate to Secretariat and hard copies to Proponent ➝ Released Recognition Certificates
Accomplish Program Completion Report ➝ Signed Program Completion Report (submitted via NEAPR email)

6. Employee’s Welfare

Conduct NAS for mental, physical, spiritual, and emotional needs of personnel vis-à-vis medical results, gender preferences, and religious affiliation ➝ Needs Assessment Survey Results
Enhance the existing Maximum Wellness Program ➝ Draft of Enhanced Maximum Wellness Program
Finalize Maximum Wellness Program incorporating relevant suggestions and recommendations ➝ Finalized and Enhanced Maximum Wellness Program
Submit the finalized and enhanced Maximum Wellness Program to top management for approval ➝ Approved Maximum Wellness Program
Disseminate the approved and enhanced Maximum Wellness Program activities (Spiritual, Physical, Social, Intellectual, Financial, Mental, and Environmental wellness activities; Annual Medical Check-up; Provision of Sports/Cultural Uniform) ➝ Regional Memorandum bearing the Menu of Maximum Wellness (MAXWELL) Program Activities and Schedule of Implementation
Prepare Regional Memorandum, Activity Request (AR), Authority to Conduct (ATC), and Purchase Request (PR) ➝ Activity Proposal; Activity Request; Purchase Request; Authority to Conduct
Implement the Employee’s Welfare Program as scheduled (Spiritual, Physical, Social, Intellectual, Financial, Mental, and Environmental wellness activities; Annual Medical Check-up; Provision of Sports/Cultural Uniform; SALAMAT MABUHAY cum Welcome and Send Off Program; One-Time Big-Time Wellness Treat; SHINDIG; GAD Activities) ➝ Specific Dimensions of Maximum Wellness (MAXWELL) Activities Implemented as Scheduled
Evaluate the conducted activities of the Enhanced Maximum Wellness Program (see M&E Process) ➝ QAME Results
Incorporate recommendations and suggestions as per QAME results; prepare Activity Completion Report ➝ Complete and Approved Activity Completion Reports

7. Personnel Performance Management

Conduct Management Conference on RPMS Target Setting and Workshop on Validation of Accomplishments (Performance, Planning, and Commitment) ➝ Signed OPCRF and IPCRF Target (Part I)
Implement Performance Monitoring and Coaching ➝ Coaching and Mentoring Plan; Ratee Status of Performance/Developmental Rating; Number of OPCRF and IPCRF Evaluated and Validated
Conduct Performance Review and Evaluation (Midyear Review) ➝ Recalibrated IPCRF/OPCRF for Midyear Review; Ratee Status of Performance/Developmental Rating; Number of OPCRF and IPCRF Evaluated and Validated
Conduct Performance Review and Evaluation (Year-End Review) ➝ Summary and Analysis of IPCRF/OPCRF (Part I – rated II, III, and IV)
Identify Competency Gaps and Plan for Developmental Needs ➝ Summary of Individual Performance Development Plan; Recommendation for Appropriate Intervention (Learning and Development, Coaching and Mentoring, etc.)

8. Professional Development/ Learning and Development-RO

Summarizes IPDP submission from HRLife and analyzes indicated needs vis-à-vis Position Description Form ➝ Learning Needs Analysis Summary
Develops Medium-Term HRD Plan ➝ HRMD/HRD Strategic Plan
Prepares Annual HRD/Training Plan and encodes in HRLife ➝ Annual HRD/Training Plan
Seeks approval of Annual HRD/Training Plan ➝ Approved Annual HRD/Training Plan
Prepares WFP and PPMP ➝ PPMP and WFP
Plans for PD programs and activities ➝ Detailed Activity Proposal with Matrix, Budget Estimate, and M&E Plan (Levels 1–4 Kirkpatrick model)
Conducts pre-training activities and encodes activity in HRLife ➝ Regional/Office Memorandum, Activity Request/Authority to Conduct, Purchase Request/Order
Coordinates Resource Persons ➝ CVs of Resource Persons
Consolidates Learning Resource Packages ➝ Session Guides, Training Matrix, Slide Decks
Prepares Pre/Post Tests ➝ Assessment Tools and Pre-Test Items
Prepares Terms of Reference and furnishes copies to involved parties ➝ Terms of Reference and Accomplished TOR Checklist
Reserves venue, checks logistics, prepares training kits, session guides, and program paper with matrix ➝ Program Paper with Activity Matrix, Approved PD Proposal, Confirmed Speakers and Participants
Conducts preliminary activities and assists Resource Persons in 4As methodology delivery ➝ Session Guides Implemented with 4As, Delivered Slide Decks, Activities for Climate-Building and Learning Integration
Distributes Re-Entry/Workplace Application Plan template ➝ Accomplished REP and WAP
Checks completeness of REP/WAP ➝ Complete REP and WAP
Analyzes Level 1 (Reaction) and Level 2 (Learning) vis-à-vis objectives ➝ Kirkpatrick Levels 1 & 2 Results, Daily QAME Results, Summary of Reaction and Learning of Participants
Conducts debriefing ➝ Debriefing Form
Prepares Activity Completion Report ➝ Activity Completion Report
Prepares memorandum for submission of REP/WAP accomplishment report ➝ Regional Memorandum
Summarizes REP/WAP accomplishment reports (e.g., improved teaching delivery, knowledge transfer, innovation, partnerships, facility or financial improvement) ➝ REP/WAP Accomplishment Reports, Summary of Level 3 (Behavior)
Analyzes Levels 1, 2, and 3 vis-à-vis goals, PPST/PPSSH/PPSS indicators, and session objectives ➝ Summary of Implemented Level 3 (Behavior/Workplace Application)
Assesses Level 4 (Impact on organizational goals and teaching-learning process) ➝ Level 4 Results

9. Recruitment, Selection, Placement and Induction

Conduct Self-Assessment Survey through the HRLife System ➝ Profile and Competency Self-Assessment Data of Newly Hired and Promoted Employees; Updated HRLife Profile
Prepare and Schedule Onboarding/Orientation of Newly Promoted Employees ➝ Office Memorandum
Conduct Series of Onboarding Activities through Professional Development Programs (Employee’s Wellness, Onboarding, Gender Sensitivity Training, Responsive Imperative Client Engagement [RICE] Training) ➝ Coaching and Mentoring Plan per FD Chiefs; Reaction and Learning from the PD Activity; Activity Completion Report

10. Rewards and Recognition

Conduct RO PRAISE Meeting to enhance the current RO and SDO Rewards and Recognition Policy Guidelines as per Monitoring Report ➝ Enhanced Guidelines for Rewards and Recognition (Draft); Minutes of Meeting
Conduct Consultations and Validation of the Enhanced Rewards and Recognition Policy Guidelines with Key Stakeholders, specifically SDO PRAISE ➝ Validated and Enhanced Rewards and Recognition Policy Guidelines
Submit Enhanced Rewards and Recognition Policy Guidelines to Top Management for Approval ➝ Enhanced Rewards and Recognition Policy Guidelines Approved
Prepare Regional Memorandum to Disseminate the Enhanced Policy Guidelines ➝ Regional Memorandum
Call for Submission of Nominations to the GAWAD Cordillera for the Regional Office and Schools Division Office via Online ➝ All Required Documents of Nominees Submitted Online in PDF; Masterlist of Nominees
Conduct Initial Assessment of Documents as to Completeness and Pre-Assessment of Required Documents ➝ List of Shortlisted GAWAD Cordillera Nominees
Conduct Stage 1 Assessment ➝ Summary Results Bearing the List of Shortlisted Top Three (3) Nominees
Conduct Stage 2 Assessment through Face-to-Face Interview and Validation with the Top Three (3) Nominees ➝ Interview and Validation Rating
Conduct Final Deliberation of Results by the PRAISE Committee and Submit GAWAD Cordillera Results to the Regional Director for Approval ➝ Approved List of Winners for the GAWAD Cordillera
Conduct Awarding Ceremonies ➝ Awarded Deserving Personnel (Individual & Group Nominees)
Prepare Regional Memorandum to Disseminate Winners ➝ Regional Memo to Disseminate Winners
Prepare Completion Report ➝ Rewards and Recognition Activity Completion Reports
Update R&R Monitoring Tool and Conduct Monitoring and Evaluation of R&R Implementation in the Schools Division Offices ➝ Pool of Awardees in the HRLife System; Analyzed Monitoring Report

DESIGN AND DEVELOPMENT OF LEARNING/ PD STANDARDS AND PROGRAMS/ COURSES