Documentary Requirements

These documents are required for applications, claims, and other government processes.

Downloadable link: List of documentary requirements

Salary Differentials - Promotion

Approved Notice of Salary Adjustment (NOSA)
Appointment of the Incumbent
Appointment of claimant
Updated Service Record
Plantilla
Payslip for 2 consecutive months
- Payslip before the adjustment
- Payslip after the adjustment take effect
First Day of Service upon assumption of the promoted position
Certification that the employee has not incurred any leave of absence without pay

Salary Claim - Newly Hired Personnel

Letter request with contact number
Appointment (photocopy)
Certificate of Assumption to Duty
Advice Order/Assignment Order
Accomplished Form 48/Daily Time Record (DTR)
Notarized Statement of Assets and Liabilities (SALN)
Oath of Service
BIR Form 1902/2305 (duly stamped by BIR)
LBP ATM Account Number
Pag-ibig Number
Philhealth Member Data Record (MDR)
Personal Data Sheet (PDS)

Salary Differentials - Step Increment

Approved Notice of Step Increment (NOSI)
Last payslip or payroll where step increment was not yet included;
First pay slip or payroll where step increment was already included;
Latest Appointment
Updated Service Record

Salary Claim - Substitute Teacher

Letter request with contact number
Appointment (photocopy)
Certificate of Assumption to Duty
Accomplished Form 48/Daily Time Record (DTR)
Notarized Statement of Assets and Liabilities (SALN)
Oath of Service
School Clearance
LBP ATM Account Number
Personal Data Sheet (PDS)

Updating of Pag-IBIG/GSIS/Payroll Records such as marital status, correction of birthdate, etc.

Photocopy of Marriage Certificate
Accomplished Pag-IBIG Member's Change Information Form (Pag-IBIG)
Photocopy of Valid IDs

Salary Claim- Support Staff (COS)

Letter request
Accomplished Form 48/Daily Time Record (DTR)
Accomplishment Report
Locator Slip or appearance, if any
Photocopy of notarized contract of service

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Application for Maternity Leave

Indorsement of the School Head
Letter of Intent
Application for leave or CS Form 6
Medical Certificate

Reinstatement of Service

Letter of Intent
Fit-to-Work Medical Certificate

Loyalty Cash Award

Photocopy of Original or First Appointment
Updated service record
Loyalty Certification

Request for Certificate of Last Payment

Indorsement of the School Head
Indorsement from SDS Office
Resignation letter (Resignation), Retirement letter, or Accommodation letter (Transferred to another agency) or Death Certificate (Deceased)
Accomplished Form 48 for the last 2 months
Approved Form 6 or special order if on leave prior to effective date of separation
Updated service record
School Clearance
Provident loan clearance
Administrative clearance
Division clearance
Property Accountability Clearance - LGU
Last payroll or payslip

Requirements for Retirement or Separation or Survivorship Benefits

Indorsement of the School Head
Indorsement from SDS Office
Accomplished GSIS Application Form
Certificate of Last Payment
Last payroll or payslip
Updated service record
Provident loan clearance
Administrative clearance
Division clearance
LAWOP Certification
Addition requirement for Deceased Member
- Duly Notarized Affidavit of Surviving heirs/Surviving Spouse/Guardian of Minor or Dependent Children ( 3 original copies)
- Duly Notarized Proofs of Surviving Legal Heirs and Guardianship (3 original copies)
- Original PSA Death Certificate of Member
- Original PSA/NSO Birth Certificates of Legal Heirs
- Original PSA/NSO Marriage Contract of Member

Requirements for Travel Abroad

Letter of Intent
Accomplished Form
Indorsement of the School Head indicating that the absence will not hamper the service)
Accomplished CS Form 6 or leave form
School clearance
Provident clearance
Administrative clearance
Division clearance

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