PROCESSESS

What are the processes?

School:

• School personnel receives, reviews, verifies, evaluates, approves, releases, and records the request for certification of records.

Schools Division Office:

Note: Request for CAV under the following cases shall be handled by the SDOs:

a. Non-availability of academic school records

b. ALS A&E Test and PEPT Training

c. Schools that ceased operation

SDO receives, reviews, verifies, evaluates, approves, releases, and records the request for certification of records.

The School or SDO must submit all the required documents by uploading them to this portal. The MIMAROPA Records Section will send an email to the School or SDO once the submitted documents have been checked and verified. If there are corrections, the School or SDO must edit and submit the corrected copies. Once the documents are checked and verified, the client must submit the physical copies to the Regional Office (RO).

Regional Office:

• Receives CAV application forms

• Reviews and validates documents for CAV. (In case of errors and corrections in school records, applicants shall proceed with the RO-Legal Unit for appropriate action.)

• Prepares the CAV with correct entries

• Approves and releases the CAV documents directly to the applicant in a secured and sealed envelope and e-mail the scanned copies to DFA-Office of Consular Affairs simultaneously.