General Trip Information

GENERAL TRIP INFORMATION:

Instructional Purpose:

The general instructional purpose of this trip is to expose students to the civics, government, culture, and history of the Nation’s Capital area.  The Washington, D.C. area is rich with history, government, music, culture, language, food, geography, biology, museums, the arts, and science in the hub of our nation.  Music students will also have performance opportunities.

Financial Arrangements:

All students to be housed in quad rooms with overflow in a triple or double.

This number will change due to changes in the itinerary and number of participants.  Fundraising opportunities will be made available to all participants.  Between DEAR Funds and the Music Boosters, there is financial help for music students who are unable to pay for the full cost of the trip.  There are also multiple fundraising opportunities throughout the year for students and families to take advantage of. 

The cost of the trip for students includes three nights of hotel accommodations, all transportation, tickets, admission fees, and, generally, two meals a day.  Out-of-pocket, students are responsible for just one meal a day and meals while we are traveling to-and-from.  Travel insurance (“cancel for any reason”) is also available at an additional cost.

Chaperones:

We will be asking parents about being chaperones in the fall.  The cost of the trip is the same for chaperones.  We are planning to take 12-20 adult chaperones, depending on the quantity of students traveling (goal is to have about one chaperone for every eight students).  

Conduct Agreements

As in past trips, all student participants will continue to sign both the School’s Co-Curricular Code and a separate Trip Conduct Agreement – assuring that they will keep their grades above a required threshold and not violate certain behavior policies and expectations.

What is Included: 

·       Ground transportation by private motor coach as per your itinerary (Coaches are modern, clean, and always compliant with industry health and safety standards) 

·       Accommodation in a quality hotel (quad rooming for students), including exclusive nighttime security in the hotel for your group 

·       All admissions, activities, workshops and performances as stated and bolded on your custom itinerary 

·       All meals as stated on your itinerary 

·       Two professional Tour Managers to accompany your group exclusively from arrival through departure 

·       All gratuities for bus drivers and tour directors 

·       Travel Protection, which includes Accident and Sickness, Trip Interruption, and Travel Delay protection for all participants after departure, will be purchased on your behalf. 

·       Emergency Phone Service 24/7/365