Embedded Files
Welcome to Bear Canyon Before & After School Enterprise!
Please familiarize yourself with the BCE BASE Parent Handbook for 2025 - 2026. This has many of our policies, procedures and other important B.A.S.E. information. Please review the other Parent Website Pages:
Delays / Closures / Early Dismissal / Refunds LINK
Health Forms LINK
Parent Resources LINK
Frequently Asked Questions LINK
Staff:
John Ruf – Program Manager – jbruf@dcsdk12.org
Lisa Lewis – Assistant Program Manager – lmlewis@dcsdk12.org
Sydney Hunter – Substitute Program Leader
Scheduling and Payment Processes: Please submit childcare schedules through the online SchoolCare Works parent portal, no later than Wednesday at midnight for the following week(s) of care, in order to allow the program time to staff and plan accordingly. If space is available, parents may sign up after the Wednesday midnight cutoff, and late fees will be automatically charged through the online system. Please call/text us to see if there is space available for same day childcare needs.
Click here to access the weekly registration website (SchoolCare Works)
If there is an afternoon session you have signed your child up for and they can't attend, please call or text our program cell to let us know. If we have a child who does not show up and is signed up we have to search the school grounds and call parents and emergency contacts until we know the whereabouts of the child.
Absences / Refunds: Each family is allotted 3 credits per student per school year. One credit equals one day of service. Credits must be used by the end of the school year; unused credits have no cash value and cannot be refunded or rolled over. Credits do not apply to accounts under a CCCAP contract.
Absences / Refunds: Each family is allotted 3 credits per student per school year. One credit equals one day of service. Credits must be used by the end of the school year; unused credits have no cash value and cannot be refunded or rolled over. Credits do not apply to accounts under a CCCAP contract.
To request a credit for a missed day, please email John directly at jbruf@dcsdk12.org. Credits will be applied manually through SchoolCare Works.
To request a credit for a missed day, please email John directly at jbruf@dcsdk12.org. Credits will be applied manually through SchoolCare Works.
If you need to cancel or change a session and it is before the Wednesday deadline (Wednesday at 11:59 pm) email John to receive a credit for the session — these changes do not count toward your three allotted credits for the school year. These credits are unlimited as long as you let us know by the Wednesday before the week of attendance deadline. Changes after the Wednesday deadline will have to use the 3 allotted credits per family for a day of service.
Late Pick-Up Fees: $3.00 per child, per minute after program closing time. If you are going to be late due to traffic, etc., please call the program cell number and advise staff when we can expect you. Program Manager reserves the right to deny services if parents show concerning patterns/frequency of late pick-ups.
Parking: Please park in the parking lot or near the dumpsters & do not block others in
Do not leave younger children in the car unattended, we are mandatory reporters and are required to report this to Human Services and the police.
Drop off and Pick up: Be prepared to know your PIN (listed above) when dropping off or picking up your child(ren). This can be found in your parent portal under the “Personal” tab. Please also remember to bring your ID the first few times you pick up so staff has time to become familiar with you. Each authorized pick-up person has a unique PIN so please be sure everyone that may be picking up your child knows theirs.
Snacks: Breakfast is provided by Nutrition Services each morning for free on school days. Please send your child with extra snacks for after school & full days (AM/PM snack for full Days).
Administering Children’s Medicines: In order for staff to administer over-the-counter (fever reducers such as Tylenol, ointments and creams used as treatment for a skin condition, eye or ear drops) and prescription medication, the following is required:
The “Medication Request & Release Agreement”, shall be completed & signed by parents for all medicines. All must be listed on 1 form.
The “Provider Medication Authorization”, form includes type of medication, route, dosage, time, start/end dates, purpose, etcetera. Shall be completed & signed by health care providers & signed by parents for general medicines.
The “Colorado Allergy & Anaphylaxis Emergency Care Plan & Medication Orders”, shall be completed & signed by health care providers & signed by parents for children that have life-threatening allergies.
The “Colorado Asthma Care Plan & Medication Orders”, shall be completed & signed by health care providers and & signed by parents for children that have asthma.
- The BASE Program must be provided ALL with required medications listed on a student’s healthcare plans: prescription and generic medications.
- The BASE Program does not have access to the Health Room to share medications.
- All prescription medication is furnished in the original pharmacy labeled container.
- Over the counter medicine containers are in their original container and will need the child’s name written on it.
We are excited to welcome you and your children to our BCE BASE family!
Please feel free to call / text our program cell (303) 519 - 9847 or email us with any additional questions.
Email Notice: We use SchoolCare Works for mass communication emails - If you have 'opted out' in your SCW Portal to the "No Reply1" emails that come from noreply1@procaresoftware.com then you will not receive important communications from BASE. Please do not block this email or opt out of emails unless necessary/preferred.
Report abuse