Embedded Files
Hours of Operation
Before School...............................6:30am - 8:30am
Before School...............................6:30am - 9:15 am (Friday Professional Learning Committe Days 26-27 School Year)
After School..................................3:30pm - 6:00pm
Full Days..........................................7:00am - 5:30pm
Delayed Start: The B.A.S.E. program will open at 8:00 am for Before School --- OR 8:30 am on Full Days
Contact Us
Address - 9660 Salford Lane, Highlands Ranch CO 80126
Program Cell Phone - 303-519-9847
Cafeteria Number - 303-387-6502
Email - Program Manager - John Ruf - jbruf@dcsdk12.org
Assistant Program Manager - Lisa Lewis - lmlewis@dcsdk12.org
Activity/bus fees are billed online in addition to the registration rate ($38, $42 for late registration, $44 for unscheduled) when you select days for care on SchoolCare Works.
Explanation of BASE Fees and Processes
Our mission is to promote the safety, well-being, and development of every child while partnering with schools and communities to be the best choice for families. We also commit to remaining affordable for parents while ensuring we have a financially sustainable program for years to come. Thank you for choosing us and we appreciate your support.
Considerations:
Evaluating and refining our practices ensures we are integrating our resources toward what is best for children.
Rationale of fees should be easily communicated and justified to the community in a transparent, consistent manner.
Market rates and actual costs are major factors in our process to set rates and fees.
Aligned fees and practices creates better efficiency, fairness, and consistency for families.
Aligned fees and processes are easier to understand and simpler for parents who are searching for the best choice for their child, as well as parents who are enrolled in BASE programs at more than one school (ex: A family open enrolls at School A and accesses the before and after school program then chooses to utilize School B for school break programs).
Due to different school starting times, we are continuing to set tuition rates at each site.
Admission: All required registration information shall be complete and submitted through the online SchoolCare Works Parent Portal prior to first day of attendance. Parents shall comply with registration and payment policies outlined below, to ensure their child has a spot and to allow for proper staffing within State-mandated ratios (1 staff to 15 children). Children may participate in our programs after registration information is complete and submitted to the program.
On-Time Scheduling Cut-off: Parents shall submit schedules and payments for child care sessions through the online SchoolCare Works parent portal, no later than midnight on the Wednesday prior to the week (or weeks, as some sites have monthly registration, due to size and programming needs) in order to receive the regular registration rate. This provides staff with two (2) business days to plan for staffing and programming for the following week(s). If space is available, parents may sign up after the Wednesday midnight cutoff, and late fees will be automatically charged through the online system. If parents need to cancel a day that has been scheduled, they are asked to contact the BASE Program Manager.
No credits or refunds will be given for missed sessions or schedule changes (including trades or switches) after the Wednesday cut off date.
Late Schedule Rate: A late schedule fee applies to any sessions added after the Wednesday midnight cutoff, subject to space availability. This fee ensures we maintain state-mandated 1:15 staff-to-student ratios and remain within room capacity. This rate is an additional $3.00 per child for Before School and After School sessions and $4.00 per child for School Breaks.
Unscheduled Rate: It is important that parents submit schedules online so that we can provide adequate and appropriate supervision at all times. When schedules are not submitted this can present a safety issue, as there is no record in the system that the child is expected to attend the program. Staff will not be in a position to account for the child should they accidentally go home on the bus or walk home instead of going to after school.
Parents who do not submit schedules through the SchoolCare Works parent portal must first verify that there is space available by contacting the program. If a child checks into the program without being properly scheduled by parents and/or without contacting the program, parents will be contacted. If the program is not able to accept the child due to staffing or capacity limits, parents shall arrange to have the child picked up at school immediately. Parents who do not submit schedules and payment before the first scheduled day of care (child attends the program with no schedule, no payment) will pay an additional $5.00 per session scheduled, per child, for before and after school sessions. For school break days, unscheduled child care is $6.00 per day. When parents do not schedule child care through SchoolCare Works, appropriate charges will be posted to the parent’s account.
Annual Registration Fee (July 1st, 2026 – June 30th, 2027): $75.00 per child / $100.00 per family. This non-refundable fee covers the cost of enrolling families and maintaining the SchoolCare Works parent portal. Through this 24/7 online system, parents can manage enrollment, submit schedules, process payments, and access receipts or tax statements. Families are only required to pay one registration fee per school year, even if children attend multiple BASE programs. If you are charged a duplicate fee when registering for an additional site, please contact SCWBASESupport@dcsdk12.org
for a refund. Please note: The annual registration fee does not apply to accounts with an active CCCAP contract.
Sibling Discounts: A 10% discount is available for additional siblings on School Break days. This discount is applied to the regular daily tuition rate for on-time scheduling only and does not apply to activity fees, unscheduled child care fees, or late registration rates (i.e., schedules submitted after the cutoff but before the child’s first session).
If you are currently receiving the DCSD Staff Discount on school days and notice that the Sibling Discount is not being applied to full-day tuition, please contact your BASE Manager to ensure your account is updated correctly.
DCSD Staff Discount:
20% discount off of the on-time schedule rate for Before School and After School sessions only. This discount does not apply to late registration (schedules submitted after the cutoff but before attendance begins) or unscheduled child care fees.
If you do not see the DCSD Staff Discount reflected in your tuition, please contact your BASE Manager to ensure it is correctly applied to your account.
Activity Fees (School Breaks): Activity/field trip fees will continue to be site-BASE and justified by the actual cost of the activity or entrance fee. For the 2026-2027 school year, a $7 transportation fee will also be charged to each child whenever a bus is used for an offsite excursion. This transportation fee will be in addition to the activity/field trip fee. Similarly, for school breaks, the activity and/or field trip fee will be charged per child BASE on the cost of the entrance fee, with an additional $7 per child for offsite excursions where transportation is required.
Late Pick-Up Fees: A $3.00 per child, per minute fee will be charged for any pick-up occurring after the program’s designated closing time. This is a standard rate across all BASE programs and helps cover the cost of staff working beyond regular operating hours.
The Program Manager reserves the right to suspend or deny services if there is a concerning pattern or frequency of late pick-ups.
District Declared Emergency Closure Days (Snow Days, Facility Emergencies, etc): If the BASE program closes due to District Declared Emergency Closure, parents who have paid for childcare services that day may apply unused monies toward future childcare payments. These monies must be used in full by the end of the school year and have no cash value. If the number of emergency closure days exceeds our budget projections, the program may need to raise tuition rates the following year to cover the revenue loss. These days do not accumulate from year to year, nor are they transferable to other families.
Absences / Refunds : All families will be allotted three credits per school year, per student. One credit is equivalent to one day of service. Credits must be used by the end of the school year. Any unused credits will have no cash value and cannot be refunded or rolled over to the following school year.
Please note: credits do not apply to accounts with an active CCCAP contract.
Payment Methods Available: All major credit cards, including debit cards, and online checking accounts (ACH) are accepted. We prefer to avoid handling cash and paper checks, thank you for understanding.
HOLIDAY CLOSURE DATES
Friday, June 19th, 2026 - Juneteenth Holiday
Future Closure Dates for 2026 - 2027 School Year
Friday, July 3rd, 2026 - 4th of July Holiday
Monday, September 7th, 2026 - Labor Day Holiday
Thursday-Friday, Nov. 26th and 27th, 2026 - Thanksgiving Holiday (2 days)
Thursday-Friday, Dec. 24th and 25th, 2026 - Christmas Holiday (2 days) Observed
Friday, January 1st, 2027 - New Year’s Day Holiday Observed
Monday, January 18th, 2027 - Martin Luther King, Jr. Day Holiday
Monday, February 15th, 2027 - Presidents’ Day Holiday
Monday, May 31st, 2027 - Memorial Day Holiday
Tuesday, June 1st, 2027 - BASE Professional Development Day
Friday, June 18th, 2027 - Juneteenth Holiday
Additional Closures
Wednesday, November 25th, 2026 - Thanksgiving Holiday
Monday, December 21st, 2026 - Christmas Holiday
Tuesday, December 22nd, 2026 - Christmas Holiday
Wednesday, December 23rd, 2026 - Christmas Holiday
Monday, December 28th, 2026 - Christmas Holiday
Tuesday, December 29th, 2026 - Christmas Holiday
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