Submit Payruns

AutoPay will create Payruns in Payroll systems based on the timesheet data and payroll information. AutoPay is designed to integrate with different Payroll systems.

Xero Payrun Integration

After configuring the Xero Payroll integration the button “+ New Pay Run” is visible in the top right corner.

The process to create a Payrun in Xero consists of two steps.

1) Select Payroll Calendar

AutoPay will read the available payroll calendar from Xero. After selecting the Payroll calendar AutoPay will either create a new Draft Payrun or reuse an existing Payrun for this payroll calendar.

2) Review Payrun Information

AutoPay shows the details of the Payrun in the next step. It is important to review for each employee the days and hours. AutoPay will automatically runs validation for each time entry. Find more about the type of validation AutoPay provides in the  Customise Validations section of the documentation.

By default AutoPay will include timesheet entries which match the period of the Payroll. However if the employee has an last paid date configured, this will be used to determine the start for any time entries to include in the Payrun.

3) Submit Draft Payrun to Xero

AutoPay will submit the Payrun data when clicking on “Submit”. It will only update the amounts for employees who have more than 0 hours in this Payrun.