Financial PLANNING

HOST CLUB / EVENT ORGANISER

Appoint a host club/event organiser to conduct the contest with you. The host club/event organiser also has the opportunity to run a raffle (and generate additional funds), and for members to be involved in the administration of the contest. 

CONTEST BUDGET

Prepare the contest budget in consultation with the host/event organiser and submit it to the Contest Budgets Officer at budgets@toastmastersd70.org no less than 28 days prior to the contest. 

Use the Contest Budget Form (download). 

Refer below for tips on preparing contest budgets:

Contact Venue/Caterer

1. Book the venue.

2. Establish payment requirements (cost, entry & rsvp contact).

3. Forward a letter to the venue to confirm the booking and all financial arrangements. If necessary, make a deposit to secure the venue. 

Appoint a Contest Treasurer

1. The Contest Treasurer is responsible for ensuring that all receipts are banked. 

2. The Contest Treasurer is responsible for ensuring all expenses are paid. 

Contest Day/Night

If payment is required to the caterer at the contest, either

1. Use cash takings to meet catering costs, or

2. Arrange for the host club/event organiser to arrange payment. 

Post Contest

1. Ensure all takings are banked.

Finance Resources

• Contest Budget Instructions

• Contest Budget Financial Planning