Financial PLANNING
HOST CLUB / EVENT ORGANISER
Appoint a host club/event organiser to conduct the contest with you. The host club/event organiser also has the opportunity to run a raffle (and generate additional funds), and for members to be involved in the administration of the contest.
CONTEST BUDGET
Prepare the contest budget in consultation with the host/event organiser and submit it to the Contest Budgets Officer at budgets@d70toastmasters.org.au no less than 28 days prior to the contest.
Use the Contest Budget Form (download).
Refer below for tips on preparing contest budgets:
Contact Venue/Caterer
Book the venue.
Establish payment requirements (cost, entry & rsvp contact).
Forward a letter to the venue to confirm the booking and all financial arrangements. If necessary, make a deposit to secure the venue.
Appoint a Contest Treasurer
The Contest Treasurer is responsible for ensuring that all receipts are banked.
The Contest Treasurer is responsible for ensuring all expenses are paid.
Contest Day/Night
If payment is required to the caterer at the contest, either
Use cash takings to meet catering costs, or
Arrange for the host club/event organiser to arrange payment.
Post Contest
Ensure all takings are banked.