Financial PLANNING

HOST CLUB / EVENT ORGANISER

Appoint a host club/event organiser to conduct the contest with you. The host club/event organiser also has the opportunity to run a raffle (and generate additional funds), and for members to be involved in the administration of the contest.

CONTEST BUDGET

Prepare the contest budget in consultation with the host/event organiser and submit it to the Contest Budgets Officer at budgets@d70toastmasters.org.au no less than 28 days prior to the contest.

Use the Contest Budget Form (download).

Refer below for tips on preparing contest budgets:

Contact Venue/Caterer

  1. Book the venue.

  2. Establish payment requirements (cost, entry & rsvp contact).

  3. Forward a letter to the venue to confirm the booking and all financial arrangements. If necessary, make a deposit to secure the venue.

Appoint a Contest Treasurer

  1. The Contest Treasurer is responsible for ensuring that all receipts are banked.

  2. The Contest Treasurer is responsible for ensuring all expenses are paid.

Contest Day/Night

If payment is required to the caterer at the contest, either

  1. Use cash takings to meet catering costs, or

  2. Arrange for the host club/event organiser to arrange payment.

Post Contest

  1. Ensure all takings are banked.

Finance Resources