The following is a checklist of what items to bring on the day. Please let us know if we have missed anything. Ideally put the kits together the night before the contest. That way when you arrive, everything will already be in order and all you have to do is hand the kit to respective members conducting the roles.

Contestants

• Contest Rulebook
• Contestant Profile
• Speakers Eligibility
• Contest Flyer
• Contest Programme
• Pen

Chief Judge

• Same as Judges
• Runsheet
• Chief Judge Brief
• Notification of Winners Form
• Speakers Eligibility Checklist & Speaking Order
• All Judges forms for all contests
• Notes sheet
• Clipboard (place all items in clipboard)

Judges

• Contest Rulebook
• Judges Eligibility & Ethics Form
• Judges Ballot (e.g. International, Table Topics)
• Scrap Paper to take notes during contest (between 1-2 sheets per contest)
• Pen
• Flyer
• Programme
• Contestant List & Speech Order
• Envelope for Ballots
• Thank you card, certificate or other form of acknowledgement
• Clipboard (place all items in clipboard)

Toastmasters

• Contest Rulebook
• Toastmasters Briefing for Contest Chair/ Contest Toastmaster (for respective contests)
• Contestant Profiles
• Programme
• Runsheet
• Participant Certificates in order of speeches given (place in plastic sleeves for protection or certificate holders)
• Playing cards (to pick Contestant's speaking order)

Ballot Counters

• Ballot Counter Form
• Ballot Counter Brief
• Programme
• Pens

Timers

• Timers Form
• Timers Brief
• Programme
• Pens
• Timing Lights
• Stopwatch
• Backup Timing Cards

SAAs

• Programme
• Runsheet
• SAA Brief

Calligrapher

• Certificates for 1st, 2nd, 3rd placements and extra
• List of contestant's names
• Writing utensils (pens, markers, calligrapher's pens)
• Programme
• Plastic sleeves for certificates or certificate holders

Photographer

• Photographer's Brief
• Programme
• Runsheet
• Remind to take photos of all winners, group photo of all winners, participants receiving certificates, snapshots, signatories, Toastmasters, staff in their roles.

Raffle Master

• Raffle tickets
• Pens
• Petty cash
• Prizes (set out on prize table)
• Bowl/container for draw

Registration Desk

• Registration sheet (paid, unpaid, VIP/contestants not to pay)
• Petty cash
• Raffle tickets
• Pins (if selling Annual Conference pins)

Sound

• Sound equipment
• Microphones (lapel, handheld roaming mic)
• Tape and clips to stick microphone wires on speakers
• Programme
• Runsheet
• Sound table to place equipment

OTHER

• Programmes
• PR Materials (for next level contests and upcoming events/workshops)
• Reserve Signs for contest officials, etc.
• Copy of all contest materials in folder
• Table to place candidate showcase at Division Contests
• Trophies, Awards and Recognition items