Question not answered here? ask in #tgif-advice on slack!
Also... wondering where the TGIF closet is? It's room 681 on the 6th floor of Allen next to Jaech, labeled 'printer closet' and your standard Allen hard key will get you in!
Sometime before TGIF
Pick out a theme, if you haven't already, and think about what supplies you need. It's best to use things that we already have (check the TGIF closet) or can be found within CSE (recycled paper, office supplies). If you need to buy specific items, check with Chris Nagle about budget availability and the reimbursement process.
If you do need to get reimbursed, make sure to save an itemized receipt and copy of TGIF Sign-in sheet for the business office
It's also good idea to check the TGIF closet to make sure that there are plenty of snacks, and both alcoholic and non-alcoholic beverages in the fridge son they're cold for Friday!
Wednesday before TGIF
Email an announcement to the researchers, vgrads, and cs-staff mailing lists! Include some basic details (what the theme is and where, likely the Allen Atrium at 4:30 pm!)
Friday at ~Noon
Bump your reminder email.
Friday at ~4:00pm
Start set up! Ask folks sitting in the Atrium politely to move ("sorry, we have this space reserved for an event") and set up the stanchions to block off about half the atrium. The stanchions are (as of Spring 2025) stored on a special cart in the Allen Atrium in the old ReBoot coffee space under the stairs near the automatic exterior doors. Stack chairs (in sets of 4) and move the stacks to the wall by reception, leaving access open to the mail and copy room doors. Leave a few chairs at tables so folks can sit if they want to.
Go up to the TGIF closet and load up the cart with supplies, snacks, and drinks. Be sure to have both alcoholic and NA options for folks. Make sure you get the laminated banquet permit and sign in sheet while you're there, and put them near the entrance to TGIF on a table so folks can sign in when they arrive. Put the snacks and drinks on tables near the back of the space.
Friday at 4:30pm
Send a "happening now" email to everyone. This is a good time to use the cs-grads-urgent mailing list (which bypasses mailing list moderation).
When things start winding down (typically around 5:30-6pm)
Thank folks for coming, and ask for their help cleaning up. Some people can put the stanchions back, others can put chairs around tables (4x chairs/table), and others can clean up trash and recycling. If the trash or recycling are full, please take them out to the dumpsters in the basement of Allen (on the way to the bike room). One person will need to take the sign in sheet, banquet permit, and left over snacks and drinks back up to the TGIF closet.
Please restock the fridge with beverages so that they will be cold for the following week, anything opened needs to be put in the fridge such that it does not go bad accidently (jugs of juice, boxed wine once opened, etc.)
Thanks for your help running TGIF!