Embedded Files
Pre-Meeting Checklist
Pre-Meeting Checklist
Send announcement of classis meeting date, time, and location to churches, area classes, denominational board representatives, and Synodical Services Office.
Secure any synodical deputies needed and provide them with background materials.
Provide a detail or summary of your work in the agenda.
Request nominations (fall meeting) from the churches for denominational board positions, including name, contact information, and brief bio per request from Synodical Services
Request elder and deacon nominations (fall or winter meeting) from the churches for delegates to synod, including name, contact information, and brief bio
Remind the nominating committee at the appropriate time of nominations needed for any classical functionaries
Distribute agenda for classis, including copy to Synodical Services Office
Identify classis chair, host church, and confirm meeting dates for future meetings
Meeting Follow-up Checklist
Meeting Follow-up Checklist
Send any of the following to synod@crcna.org:
nominations for synodical deputies or alternates
completed nomination forms for Council of Delegates, Calvin Theological Seminary, or Calvin University board nominees by November 15
notices of ministerial retirements (and pension@crcna.org)
notices of commissioned pastor retirements, emeritation, or end of service in a congregation (and pension@crcna.org)
classis minutes, including upcoming meeting dates
synodical deputy reports
notice of Church Order Articles 14-b, 14-c, or 17-c as well as depositions, immediately
completed Credentials for Synod form by March 15 or immediately following the winter classis meeting
denominational board election results immediately following the spring meeting
electronic copy of overtures, appeals, and communications endorsed by classis no later than March 15; or immediately following spring classis meeting if pertains to matters relevant to reports in the printed Agenda for Synod (see Rules for Synodical Procedure)
Send a copy of separation agreements between a pastor and church that has been approved by classis to the Thrive/Pastor Church Resources Office: pastorchurch@crcna.org Send notice of a minister leaving a church to pastorchurch@crcna.org and yearbook@crcna.org
Distribute the “Delegate to Synod Information Form” and to appointed synod delegates (due by March 15)
Send notices of calls accepted by ministers and appointments of commissioned pastors to The Banner (optional)
Other (between meetings)
Communicate with your churches
Forward COD Highlights to churches
Forward the CRC Ministries Report to churches
Synodical Deputies and Alternates
Synodical Deputies and Alternates
Role of the Synodical Deputy
Church Order Article 48
Upon the nomination of the classes, synod shall appoint ministers, one from each classis, to serve as synodical deputies for a term designated by synod. —Cf. Supplement, Article 48-a
When the cooperation of the synodical deputies is required as stipulated in the Church Order, the presence of at least three deputies from the nearest classes shall be prescribed.
Besides the duties elsewhere stipulated, the deputies shall, upon request, extend help to the classes in the event of difficulties in order that proper unity, order, and sound doctrine may be maintained.
The synodical deputies shall submit a complete report of their actions to the next synod.
Church Order Supplement, Article 48-a
A classis may appoint a female minister to serve as a synodical deputy as long as, out of consideration for neighboring classes, a male minister is the alternate. (Acts of Synod 2007, p. 612)
Synodical Deputy Reports
Synodical Deputies are responsible for submitting reports to the Stated Clerk of Classis, each Synodical Deputy, and the Office of General Secretary.
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