Board Meeting Protocol
PUBLIC COMMENTS
PUBLIC COMMENTS
Addressing the Board: In Person: Members of the public who wish to address the Board of Trustees live, must be present in person at the Board Meeting.
Addressing the Board: In Person: Members of the public who wish to address the Board of Trustees live, must be present in person at the Board Meeting.
Submit Comments Remotely: You may also submit comments to the Board at BOARD@COTTONWOODK12.ORG. The comment will be read and should be no longer than 2 minutes long (approximately 600 words).
Submit Comments Remotely: You may also submit comments to the Board at BOARD@COTTONWOODK12.ORG. The comment will be read and should be no longer than 2 minutes long (approximately 600 words).
CLOSED SESSION
CLOSED SESSION
The Board may meet in closed session before and after public meetings. By law, in closed session, the Board is allowed to discuss certain matters in private. The topics are limited to pending litigation, property negotiations, personnel matters, contract negotiations, and individual student matters.
The Board may meet in closed session before and after public meetings. By law, in closed session, the Board is allowed to discuss certain matters in private. The topics are limited to pending litigation, property negotiations, personnel matters, contract negotiations, and individual student matters.
POSTING OF AGENDAS
POSTING OF AGENDAS
Notices of board meetings are posted at least 72 hours in advance. Agendas outlining the topics to be covered during a particular meeting are posted in the display case outside the Cottonwood School Site in a visible location and on the Cottonwood website.
Notices of board meetings are posted at least 72 hours in advance. Agendas outlining the topics to be covered during a particular meeting are posted in the display case outside the Cottonwood School Site in a visible location and on the Cottonwood website.
CONSENT AGENDA
CONSENT AGENDA
Routine items are approved by a single vote. Items may be removed from the consent agenda for purposes of discussion, either in public or in closed session for personnel matters, contract negotiations, and individual student discipline cases.
Routine items are approved by a single vote. Items may be removed from the consent agenda for purposes of discussion, either in public or in closed session for personnel matters, contract negotiations, and individual student discipline cases.
BOARD ACTION
BOARD ACTION
By law, the Board is allowed to take action only on items on the agenda. The Board will receive comments on other matters and may refer them to district staff. The Board may recommend a follow-up report or place the item on the agenda of a future board meeting.
By law, the Board is allowed to take action only on items on the agenda. The Board will receive comments on other matters and may refer them to district staff. The Board may recommend a follow-up report or place the item on the agenda of a future board meeting.
PRESENTATIONS/STAFF RECOGNITION
PRESENTATIONS/STAFF RECOGNITION
If scheduled, staff members, community members, students, or other public agencies may make presentations to the Board.
If scheduled, staff members, community members, students, or other public agencies may make presentations to the Board.
DISCUSSION/ACTION
DISCUSSION/ACTION
Discussion/action items are presented to the Board for input. Items may be acted upon at the time of presentation or may be brought back for consideration at a future meeting.
Discussion/action items are presented to the Board for input. Items may be acted upon at the time of presentation or may be brought back for consideration at a future meeting.
The public may address items on the agenda PRIOR TO THE BOARD TAKING ACTION.
The public may address items on the agenda PRIOR TO THE BOARD TAKING ACTION.
After a board member makes a motion, the discussion is limited to board members only. It should not be assumed that by making a motion a board member is necessarily in support of the motion. They may simply wish to bring the matter to a vote. According to protocol, the Board Chairperson does not make a motion.
After a board member makes a motion, the discussion is limited to board members only. It should not be assumed that by making a motion a board member is necessarily in support of the motion. They may simply wish to bring the matter to a vote. According to protocol, the Board Chairperson does not make a motion.
COMPLAINT PROCEDURE
COMPLAINT PROCEDURE
Complaints or charges against district personnel are not permitted during a meeting of the Board of Trustees. A formal complaint procedure allows people to submit their complaints or charges in writing.
Complaints or charges against district personnel are not permitted during a meeting of the Board of Trustees. A formal complaint procedure allows people to submit their complaints or charges in writing.