Secondary School Training - Admin & SLT

Welcome to Arbor & Top Tips

Introduction from your trainer about Arbor, your move to Arbor and Arbors support team.

Using a cloud based MIS with Arbor’s quick tip, handy hints and navigation of the Arbor MIS.

Everyone should watch this session first

Student and Guardian Profiles

Aim to allow users to access, view, edit information as needed ready for day one.

Overview of a student and guardian profile, editing, adding and creating new profiles.

Who should watch?

Office Team, Pastoral Admins and others who deal with student details.

Communications

Introduction to Arbor's Communication Module for admins. This session includes: setting up sending profiles, checking staff have the correct permissions to send comms, preparing and sending emails and SMS in bulk and individually, using notices, logging telephone calls, external letters & meetings and using the communications log in the comms module on student & staff profiles.

Who should watch?

Office Team, Pastoral Admins, others who need to send messages.

Managing Attendance

Managing Attendance in Arbor, including daily attendance, supporting teachers with taking attendance, attendance notes, identifying & following up with absentees using the absentee by date report, historic registers, managing incomplete registers, bulk editing marks, creating & managing planned absences

Who should watch?

Attendance Officers and other staff managing attendance

Attendance Reporting

Attendance reporting via the attendance module, including whole school attendance statistics, how to spot attendance trends, using the Latecomers, absentees by date, broken weeks, continuous absence, correlated/siblings absence, persistent absentees reports. Looking at class by class attendance statistics and individual student attendance reporting

Who should watch?

Attendance Officers, Pastoral Admins and SLT/HoYs

Moving to Arbor

We will look at the ways you can prepare for moving to Arbor, ensuring you have the basic navigation on the system for emergency procedures, data migration & managing users, business roles & permissions, approving API partners, managing data retention and a time for questions about the data checks,

This session will also include a short intro to the data quality dashboard.

Who should watch?

Arbor Champions, School IT Staff

Custom Report Writer

Aim to guide the users through how to use Arbor's Custom Report Writer to create basic yet bespoke reports. This session includes: Choosing a Data Set, Creating a Custom Report, Adding Filters, Adding Groups, Importing, Exporting and Scheduling Reports.

Who should watch?

Office Managers, Data Managers, SLT

Custom Groups and User Defined Fields

Aim to demonstrate to schools the power of using custom groups and user defined fields Creating and adding students to custom groups, multi-functional use across the reporting suite, examples of filtering, follow up actions, including communications. Creation and use of user defined fields.

Who should watch?

Office Managers, Data Managers

Staff Profiles and Business Roles

Aim to allow users to access, view, edit information as needed ready for day one.

Overview staff profile, editing, adding and creating new profiles, managing user profiles, introduction to business roles.

Aim to enable users to manage new users and their business roles & permissions effectively.

Adding a new business role, assigning a business role, adding/ removing permissions on a business role., adding/ removing permissions for a member of staff. If there is time during the session, will also support you to make some changes to key business roles during this session.

Who should watch?

HR Managers/Head Teachers PAs

Cover

How to a record a staff absence, staff absence reporting and an overview of how to set cover should you wish to do this.

Also included are some recommendations for setup of supply teachers for short and long term cover if required.

Who should watch?

Cover Managers, Office Managers, SLT

School Reporting

Aim to provide a more in depth view to school reporting on Arbor using Arbors inbuilt analysis tools Locating all of key school reporting stats on Arbor, including key school statistics, demographic reports, funding, Medical & SEN provisions.

Who should watch?

Data Managers, SLT

Course Enrolments

Aim to train timetablers on how to do bulk course enrolment in Arbor Bulk Course Enrolments, Use of Teaching Groups, Automatic enrolments, Managing Carousel Courses, Moving Students between courses

Who should watch?

Timetablers, SLT and admin staff responsible for assigning students to classes

Timetable Management

Aimed as the timetable managers companion, everything they need to know about managing timetables in Arbor How to amend a timetable in bulk, how to edit individually lessons and course, how to access and print Timetables, Timetable reporting, managing Sites and rooms.

Who should watch?

Timetablers, SLT