COVID-19 Educational Data Services Information

This site is intended to help answer questions regarding management and reporting of student data during the COVID-19 outbreak. For the latest information, click on a topic below. Right now there are still a lot of unanswered questions but we will continue to update this site as we receive additional information.

We remain ready to assist you however we can. Please continue to reach out to your support team as needed. If you are unsure of who to contact, please check your district's support team. If you have a general question about a topic that is not addressed here, please take a moment to send the question to us via this survey form. We will do our best to get an answer and add it to this page.

Thank you,

Your Educational Data Services Team at CNYRIC

Last update on April 30, 2020 (click here to view a list of site updates)

4/30 - State and National Testing page - August 2020 Regents exams have been cancelled4/30 - SchoolTool Support and Training page - added additional training dates and topics4/30 - Home page - updated Data Deadlines4/28 - State and National Testing page - added links to NYSED presentation on Regents exemptions and graduation requirements4/23 - SchoolTool Support and Training page - added additional training dates and topics4/10 - SchoolTool Support and Training page - added additional training dates and topics4/08 - State and National Testing page - more details on June Regents exam cancellation4/06 - State and National Testing page - June 2020 Regents exams have been cancelled4/06 - Accountability - added decision by Board of Regents to not review school performance using 2019-20 school year data 4/03 - Marking Periods and Report Cards - added Schooltool Grading Options document link4/02 - Special Education - added information on providing and documenting Medicaid services4/02 - Home page - added suspension of Teacher-Student Data Linkage reporting3/30 - Day Calendar and 180-day Requirements - email sent to Board of Education Presidents; Subject: Clarification on 180-day Requirements in Light of Executive Orders3/30 - Special Education - NYSED Updated Guidance3/30 - Home page - SED Update Memos - extension of school closure until April 153/26 - Accountability page - added latest information on NYS waiver request3/25 - Home page - updated Data Deadlines3/20 - State and National Testing page - all state assessments except Regents exams have been cancelled3/20 - State and National Testing page - College Board announced changes to AP exams

SED Update Memos (click to view)

March 27 Executive Order 202.11: Statewide School Closures have been extended until April 15

March 17 Memo: Additional Guidance on Statewide School Closures Due to Novel Coronavirus (COVID-19) Outbreak in New York State

March 17: Suspension of the Spring 2020 Grades 3–8 English Language Arts Test Shipments and Computer-based Test Window Opening

March 13 Memo: Preliminary Guidance on the Preparation for Novel Coronavirus (COVID-19) Outbreak in New York State

March 9 Memo: School (PreK-12) Guidance: COVID-19

General NYSED COVID-19 Information Site

Data Deadlines (click to view)

March

  • March 20: 2019-20 BEDS Day Enrollment Data Extract

  • March 20: 2019-20 BEDS Day FRPL Data Extract

  • March 20: SAFT PBT enrollment and demographic data due to L2

  • March 27: 2019-20 Course Instructor Assignment and Student Class Entry Exit Data Due

  • March 27: SAFT CBT enrollment and demographic data due to L2

March/April

  • March/April: 2019-20 BEDS Day ELL Counts Data Extract

  • March 24- April 3: ELA CBT Testing Dates (Suspended)

  • March 25-April 1: ELA PBT Testing Dates (Suspended)

  • April 9: Final day to submit ELA PBT answer sheets to L1s (Suspended)

  • April 20-April 30: Math CBT Testing Dates (Suspended)

  • April 21-April 28: Math PBT Testing Dates (Suspended)

  • April 29: SAFT Webinar (Suspended or rescheduled TBD)

May/June

  • May 6: Final day to submit Math PBT answer sheets to L1s (Suspended)

  • May 18-June 5: ELA & Math CBT SAFT Testing Dates (Suspended or rescheduled TBD)

  • May 22 Staff Assignment and Course Instructor Assignment Data Extract for EdFacts

  • May 26-June 5: ELA & Math PBT SAFT Testing Dates (Suspended or rescheduled TBD)

  • May 28: Final day to submit NYSESLAT answer sheets to L1s (Suspended)

  • June 11: Final day to submit 4 & 8 science answer sheets to L1s (Suspended)

  • May/June: 2019–20 ELL Counts for Title III ELL Funding Data Extract

  • May/June: 2019-20 Immigrant Student Counts for Title III Immigrant Funding Data Extract

  • June 19: 2019-20 Staff Assignment (Principals Data) Data Due

  • June 19: 2019-20 Staff Student Course (TSDL Records) Data Due (Suspended)

  • June 26: 2019-20 Staff Student Course (TSDL) & Staff Assignment Data Statement of Certification (Suspended)

July/August

  • July 1: Start of Collection for 2019-20 Staff Evaluation Overall Ratings & Subcomponent Scores

  • July 10: 2019-20 Regents Exams Scores Data Due

  • July 14: 2019-20 Regents Exam Score Data Extract

  • August 21: 2019-20 Special Ed Data VR13, VR15, and VR16 through the PD Data System

  • August 21: All Final 2019-20 SIRS EOY Data Due (except for Special Education Events, Staff Evaluation)

September/October

  • September 4: 2019-20 SIRS EOY Data Statement of Certification Form

  • September 18: 2019-20 Data and Certification of Special Education Data Elements: VR11-12 and VR14 Data Due

  • September 21: 2019-20 Data and Certification of Special Education Data Elements: VR11-12 and VR14 Certification

  • October 9: August Graduates, Total Cohort Graduation Rate Reporting

  • October 16: 2019-20 Staff Evaluation Overall Ratings & Subcomponent Scores Data Due

  • October 23: 2019-20 Statement of Confirmation of Staff Evaluation Rating Verification Report

Topics of Interest

Attendance

We are awaiting guidance from SED

Teacher-Student Data Linkage

The TSDL reporting requirement has been suspended for the 2019-20 School Year.

Testing

Updates on state and national test administration status