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Follow the Stages below when you are planning a Residential Trip.
Trips Policies & Procedures
Trips Policies & Procedures
School Trip Procedures for the Senior School
School Trip Procedures for the Junior School
School Trip Guidelines for Staff
Terms and Conditions for School Trips
Code of Conduct for Pupils (including School Trips)
School Exchanges & Hosting Procedure
Terms & Conditions for Hosting
Stage 1: Meet with the Educational Visits Coordinator (Senior Deputy Head)
Stage 1: Meet with the Educational Visits Coordinator (Senior Deputy Head)
Please refer to the CHS Trips Menu 2023-26 to identify a suitable time for the trip.
Book a meeting by emailing co-curricular@chschool.co.uk
Have a clear rationale behind the value of the trip and who would benefit from it
Bring a basic itinerary/trip overview
Have an approximate idea of cost and time of year
Stage 2: Meet with Finance
Stage 2: Meet with Finance
Email finance@chschool.co.uk to arrange a meeting
Contact tour companies to get approximate costings
Complete the Finance Plan in advance of the meeting and gain approval.
Stage 3: Complete the Trip Approval Form
Stage 3: Complete the Trip Approval Form
Trip Approval Form
Trip Approval Form
Stage 4: Receive Confirmation and Plan the Trip
Stage 4: Receive Confirmation and Plan the Trip
Once you have received confirmation from the Co-curricular Department work through the Checklist.
Parent/Carer Letter - Guidance / Sample Letter / Sample Follow Up Letter
Parent Information Presentation - Guidance / Sample Parent Presentation
Risk Assessment - Guidance / Sample Risk Assessment
Book your Trip Phones and any Currency you need ordering through the Finance Department
Checklist for School Trips
Stage 5: Complete the Trip Pack
Stage 5: Complete the Trip Pack
Documentation to include in Trip Pack.
Stage 6: Running the Trip
Stage 6: Running the Trip
Nominate a Deputy Trip Leader.
Arrange a final Staff Briefing.
Arrange a final Student Briefing.
Collect School Mobiles, Currency and Medication.
Make any necessary travel arrangements - book taxis through Main Reception, inform Duty Caretaker if cars are being left on the School site over night.
Make any adjustments to the dynamic Risk Assessment as required.
Update SLT / Emergency Contact during the course of and at the end of the trip.
Stage 7: Evaluate the Trip
Stage 7: Evaluate the Trip
Other Useful Links and Training
Other Useful Links and Training
School Exchanges and Trips Involving Hosting
School Exchanges and Trips Involving Hosting
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