Introduction

The Bachelor of Science in Office Administration (BSOA) was authorized to operate under BOT Resolution No. 37, series of 2001. The Program started to run in the Academic Year 2001-2002. Likewise, it was granted a Certificate of Program Compliance (COPC) through COPC No. 43 series of 2018, effective Academic Year 2018-2019. Moreover, it passed the AACCUP Level 2 Re-accreditation effective July 1, 2018-June 30, 2022.

Program Description

The Bachelor of Science in Office Administration program is a four-year course that prepares the students for a career in an outcome-focused, technology rich, professional environment. Courses in the curriculum are those that will thoroughly familiarize the students with current techniques in office practice and procedures, developments in office systems and technology, good team-working and management skills, and application of the principles of good human relations and communications to prepare them to be key players in day-to-day office operations. Lessons in writing routine reports and correspondence and speaking effectively to employers, employees, and the general public are provided in selected courses. The BSOA program also trains the students to work independently, without need for on-site supervision.

The teaching and learning processes of the program are outcomes-based and uses modern means of curriculum delivery that will expose the students to the real world of administrative professionals’ tasks like simulation and cooperative education internship in office systems are used.

Bachelor of Science in Office Administration graduates are expected within two to five years to become:

1. Qualify for a career in office administration specifically in various general and specialized administrative support, supervisory, and managerial positions.

2. Acquire the competencies, skills, knowledge, and work values necessary for self-employment.

The graduates of Bachelor of Science in Office Administration of Carlos Hilado Memorial State University shall be able to have:

1.) Provide general administrative and clerical support to high-level executives guided by the Code of Ethics for Office Professionals.

2.) Coordinate office management activities.

3.) Manage office communications.

4.) Organize files, information, and office supplies effectively.

5.) Exhibit acceptable human relations skills in a diverse environment.

6.) Engage in lifelong learning to keep abreast with the development in the international employment market.

7.) Conduct business research.

The curriculum for BSOA is designed to support aspiring office professionals to develop the appropriate entry-level technical competence, professional skills, values, ethics, and attitudes to complete their studies with successful practical experience, and pass the Civil Service Commission (CSC) Professional Examination. It covers all major areas required for an Office Administration professional course. (CMO NO. 19, s. 2017)

At present, the BS in Office Administration of CHMSU offers 36 units for General Education courses, 6 units for National Service Training, 8 units for Physical Education, 12 units for Core Business and Management, 90 units for Core Accounting Education, 45 units for Major Courses and 21 units for Cognate/Elective. For a total of 131 units which is the minimum requirements as per CMO 19, s. 2017.

The curriculum map is a tool to validate if a match exists between core program outcomes (competencies) and content of a curricular program (on a per course or subject basis). All courses of the BSOA have been mapped in accordance with the program outcomes.

BACHELOR OF SCIENCE IN OFFICE ADMINISTRATION INTERNSHIP PROGRAM

An internship program is a course requirement providing an opportunity for students to acquire practical knowledge, skills, and desirable attitudes and values in reputable establishments/industries in our country, enhance the student’s work competencies and discipline as they relate to people in the workplace, promote students’ competitiveness through training, strengthen the program offerings in the Higher Educational Institution (HEI), provide opportunities to learn from and network with experienced professionals, handle challenges and complex task or problems, and identify future career directions and become candidates for future job opening (CHED Memorandum Order No. 104, 2017). The internship program should be dynamic and skills-centered for the students to effectively grasp practical learning in the workplace (CBMA Internship Program Manual 2022).

GENERAL REQUIREMENTS

The internship courses are taken by students enrolled in the internship course in the 1^st and 2^nd semester during their 4^th year. The Bachelor of Science in Office Administration students are required to render 300 hours of office administration and another 300 hours for legal office internships (Excerpt from CBMA Internship Program Manual 2022).

Before the student is deployed to the sites, he or she must meet the following requirements:

1. Is enrolled in the College during the semester;

2. Is at least 18 years old;

3. Is at least in 3rd-year level;

4. Had passed the pre-internship requirements;

5. In good academic standing and have completed all the pre-requisite subjects;

6. Is physically, mentally, and emotionally fit, as contained in the physical and psychological examination certified by DOH accredited clinics and hospitals;

7. Articulate in the language used by the Host Training Establishment (HTE).

8. Has consent from parents/guardians; and

9. Has finished at least 90% of his/her academic requirements or has passed and taken all his/her major (professional) subjects.

PRE-DEPLOYMENT REQUIREMENTS (FACE-TO-FACE)

1. There should be a Memorandum of Understanding between the school and the industry partner specifically outlining the role and responsibilities of all concerned parties, training plan, learning objectives, and method of evaluation between the school and the partner institution/company/office.

2. The student intern should submit a letter of endorsement from the school’s authorized personnel confirming that he/she is indeed qualified to complete the internship program.

3. The student intern should submit to the partner institution/company/office a copy of the waiver of consent duly signed by his/her parent/guardian/spouse, pledge of good conduct, bio-data and course syllabus.

FLEXIBLE LEARNING REQUIREMENTS

On circumstances that a face-to-face internship experience is not feasible by reason of an “occurrence or imminent threat of an illness or health condition, caused by bio terrorism, epidemic or pandemic disease or novel and highly fata infectious agent or biological toxin that poses a substantial risk of a significant number of human facilities” (CMO no. 05, series of 2020, p3), the internship coordinator designs learning interventions which address the unique needs of the learners through various activities such as but not limited to lectures, webinars, actual taking of minutes of meetings, undergoing job interviews, conduct of web talks (short discussion points by resource speakers with active interaction from the students), bookkeeping assignments, online training, and others.

REVIEW FORMS

Quality assured documents are part of quality education that why review forms are generally used in conducting an examination review, syllabus review and instructional materials review.

SIMULATION ROOM

The simulation room at Fortune Towne campus is located at the RH Building. It has a floor area of 63 sqm. The business simulation room has an atmosphere of an office where it houses a conference room and is equipped with desk tops with internet connection, telephone, photo copying machines, cubicles, office tables, and chairs. It provides BSOA students access to it where they can engage with hands-on learning experience through actual office machines and equipment used in a typical business office. Additionally, the Business Simulation Room provides a venue for students' pre-deployment orientation for their internship program and the proposal and final defense of their thesis. It is under the joint supervision of the BSOA Program Chairpersons who report to the Dean of the College of Business Management & Accountancy.

MODULES AND POWERPOINT PRESENTATION

The Faculty under BSOA Program prepares a Module and PowerPoint Presentation for their subject/s. Module/PowerPoint Presentation learning is effective and beneficial for students for many reasons. It can allow students to plan ahead, as they will be fully aware of what topics will be covered in each module, as opposed to just guessing what will be taught next.

The institution has provided BSOA faculty/students members with the opportunity to coordinate and participate in any major project/activities as part of Professional Development so that they can be better equipped, enhanced, and updated in any teaching approaches.

CHMSUyanihan

CHMSUyanihan is a portmanteau of the words “CHMSU” and “bayanihan. It is an invitation and a challenge to all members of the Carlos Hilado Memorial State University community to respond proactively to the challenges brought about by the global pandemic especially to individuals, families, and communities who are highly disadvantaged and in distress. CHMSUyanihan demonstrates the collaborative actions and initiatives undertaken by our faculty, staff, students, alumni, partners, and friends.

RIPPLES Training Camp (AY 2017 – 2022)

The RIPPLES leadership camp started in April 2017, by the late SUC President, Renato M. Sorolla, PhD and Office of Student Affairs and Services in collaboration of Center for External Affairs. RIPPLES stands for Responsive, Innovative, Proactive, Passionate Leaders by Example and for Social Change. RIPPLES Training Camp is participated in by student leaders of various student organizations in a 7-day in-house training. It aims to empower the CHMSU Student leaders to respond positively to the signs and challenges of time, teach them to think of innovative ways to synergize and to collaborate with others in addressing problems and issues in school and the community, become a leader by example who serves as a living witness to positive human and sacred values, and to become actively involved and engaged in the personal transformation and the transformation of the school and society.

SENIORS AIM HIGH

The 1^st Seniors Aim High Week kicked off last Academic Year 2017–2018. The annual event is being organized by the Alumni Affairs Office, Career and Job Placement Office, Office of Student Affairs and Services, and the Center for External Affairs. Seniors Aim High Week is a week-long simultaneous event for all graduating students which includes Career and Job Fiesta, Alumni Orientation, Seniors-Alumni Night, a series of Career and Enhancement Talks, and other activities such as Tree Planting, Natures Appreciation, and others. Seniors Aim High Week aims to provide a platform for graduating students, alumni, and partners to interact, connect, and engage pertinently about career possibilities. Individuals who participate in career-related workshops are inspired, empowered, and educated about different choices, as well as the challenges that exist in their chosen fields. Job fairs, on the other hand, allow job seekers to meet recruiters and prospective employers awhile assisting them in forming a collaborative network.

WASTE MANAGEMENT

Effective last March 8, 2021, the school implemented the school’s Ecological Waste Management System as a concrete response to one of the critical issues and challenges to address the waste management of the university. The Ecological Waste Management System is a result of a series of system-wide workshops with inputs from external experts conducted by the Greening CHMSU Taskforce since AY 2019 – 2020. As part of the core values of environmentalism, the EWMS encourages each member of the CHMSU Community to make waste management a personal commitment and responsibility. Among the activities and initiatives conducted were the creation of EWMS Team composed of 4 job order personnel under the supervision of the Greening CHMSU Taskforce, together with the JPA Personnel as front liners in implementing the system, massive information and education campaign to all office staff and faculty, and mandatory waste segregation.