Recreation Coordinators

Welcome to Your Role as a Recreation Coordinator!

As a Recreation Coordinator, you play a vital role in shaping the success of CARD programs and fostering a positive environment for both staff and participants. Below are some of the key responsibilities you'll take on in this role. 

Key Responsibilities of a Recreation Coordinator

• Staff Development & Support
  You’ll inspire and guide your team by encouraging, mentoring, and empowering them to excel. Holding your team accountable and supporting their growth is key to maintaining a motivated and efficient staff.

• Programming
  Organizing, planning, and scheduling recreational programs is a core part of your job. You’ll also be there to support site staff, ensuring that programs run smoothly and effectively.

• Communication Skills
  As the main point of contact for staff, coaches, parents, and participants, you will handle inquiries, address concerns, and keep everyone informed. Effective communication is critical to ensuring all parties are on the same page.

• Risk Management
  Safety is paramount. You’ll ensure that all safety protocols are in place and that staff are adhering to them. This includes monitoring behavior management and ensuring that staff meet expectations to maintain a safe environment.
  
  

As a Representative of CARD

• Stay Informed
  Review the CARD website frequently, the monthly CARD newsletter, Board Meeting recaps, and other CARD updates to stay current on what's happening within the district. Familiarize yourself with the parks and facilities that CARD manages. 

• Engage in Special Events
  Attend CARD special events to show your support and stay connected with the broader community.

• Be Prepared for Public Questions
  The public may turn to you with questions, so be sure you know where to direct them for accurate information. 

Rec Coordinator/ Rec Supervisor Division of Responsibilities

Coordinator duties without direct oversight from Supervisor

• • Evaluations for PT staff

  • Timesheet input/review/reclassifications

  • Staff meetings

  • Behavioral concerns

  • Everyday tasks

  • Program management/support

  • Parent/participant concerns- serious issues are shared/passed to Supervisor

  • Communication with customers

Coordinators to seek guidance from the Supervisor

• Employee discipline- minor (coaching session/ no disciplinary action taken)

• Severe behavioral concerns of participants that may cause them to be removed from the program

• Employee coaching

• Unique situations

• Purchasing

• Assist Supervisor with interviews as needed

• Training- develop and execute

• Asset management

• Point person for volunteers

Supervisor Responsibilities

• Employee management- Hiring, firing, discipline, training

  • • Interviews and selection process for new employees

    • Employee discipline- severe (disciplinary action taken/ receiving a warning)

    • Letters of recommendation

• Staff scheduling

• Timesheet approvals

• Budget

• Situations that could potentially have legal ramifications

• Program management in Active- including facility reservations/cancellations/communications

• Work Service Requests

• Facility Use Requests

• Workers Comp cases

• Website updates

• Marketing

• MOUs/ Contracts

• Review Accident/Incident Reports

• Manage 1000 hours

When to Contact Your Recreation Supervisor

Your Recreation Supervisor is here to support you in your role. Reach out to them in the following situations: 

• • Employee Performance Concerns: If you're facing challenges with staff performance or behavior, your supervisor can provide guidance and help address the situation.

  • Employee Letters of Recommendation: Contact your supervisor when you need assistance with writing or requesting letters of recommendation for staff members.

  • Employee Injuries/Workers’ Compensation: In the event of an injury on the job, your supervisor will help guide the process for workers' compensation claims and ensure proper documentation.

  • Serious Participant Behavior: If a participant's behavior requires disciplinary action, such as suspension, a behavior contract, or expulsion, your supervisor can help determine the appropriate course of action.

  • Serious Accidents or Incidents: For any major accidents or incidents, it’s important to inform your supervisor immediately to ensure proper follow-up and documentation.

  • Safety Concerns: If you notice any safety hazards or concerns that need attention, your supervisor will work with you to address them promptly.

  • Employee Changes: Inform your supervisor of any changes to employee schedules, contact information, or roles.

  • Support: If you need advice, assistance, new ideas, or simply reassurance, your supervisor is here to support you. Don’t hesitate to reach out whenever you need help.