Job Reclassification

What is Job Reclassification?

Job reclassification is when an existing job gets a new description, title, and profile. This means the job is moved to a different category, and it often involves changing the employee(s) assigned to that position. Reclassification always involves a new job title, and it does not always mean a change in pay grade or pay rate for the employee(s).

A position can be reviewed for reclassification if there have been major permanent changes in:

Responsibilities and tasks
Complexity of the work
Type of interactions with others
Impact on the organization
Supervision given or received
Required skills and knowledge

Supervisors can request a classification review for an employee if their duties and responsibilities have significantly changed, with approval from their respective District Leadership Team member.

Why is Job Reclassification Important?

Job reclassification ensures that positions accurately reflect the current duties, responsibilities, and qualifications. This helps maintain fair compensation, boosts employee morale by recognizing changes in roles, and keeps the organization efficient and legally compliant.

How to Request a Reclassification Review

If you need to submit a job reclassification review request, the supervisor of the position should email the Compensation and Classification team in Human Resources.

Approvals Needed

Supervisor's Approval: The supervisor must review and approve the revised job description before sending the request.
District Leadership Team Member's Approval: The respective District Leadership Team member must review and approve the revised job description before sending the request.

Information Needed

Supervisor's Email: The supervisor of the position must email all necessary information to the Compensation and Classification team in Human Resources.
Reason for Reclassification: Explain why the reclassification is needed.
Revised Job Description: Provide an updated job description for the position (not the person). Use our job description toolkit for help with writing job descriptions.
Old Job Description: Include a copy of the previous job description.
Organizational Chart: Submit an updated organizational chart with the position.

Important Notes

Reclassification is not meant to bypass existing pay policies or to please employees.
Factors like employee performance, years of service, financial needs, or increased workload do not justify a reclassification.
Misuse of the reclassification process will be reported to the Human Resources Employee Relations team for investigation.

What Happens During the Review?

The Compensation and Classification team will check that classification standards are applied fairly across the organization.
The job description is the main document used to evaluate the reclassification.
The review decision can be made at any point during the process.

A flowchart with six connected circles outlines a process: Reclassification Request Submitted, Preliminary Review of the Changes, Comparison of the Essential Functions and Requirements, Job Factors Analysis, Market Survey If Necessary, and Request Decision.

Report abuse