SHAC Data Sharing Policy

The Schools Health Advisory Committee (SHAC) is intended to help plan, update, implement, promote, and monitor wellness policy, as well as address other health and nutrition issues within the school system. The committee serves as a venue to focus on student health issues and works to promote student and employee health and wellness in compliance with state and federal requirements.

SHAC is authorized to examine related research and laws, assess student needs and the current school environment, review existing board policies and administrative regulations, collaborate with appropriate community agencies and organizations, and help raise awareness about student health issues. The council also may make policy recommendations to the board related to the local wellness policy and other policies concerning student wellness.

This policy is a set of guidelines and procedures that outline how the CCS School Health Advisory Committee (SHAC) shares data collected through student participation in district approved surveys. This policy is intended to support ethical and transparent data interpretation when used by individuals or organizations. The goal is to support the provision of clear and accurate data interpretation to the community. Sharing information with community partners will help build trust, foster collaboration, and ensure that everyone is working towards the same goal. SHAC recognizes that sharing information can lead to greater understanding and cooperation between agencies, resulting in better services for the residents of Chatham County.

Initiate your request by completing THIS GOOGLE FORM. (form includes: Name, Associated agency/organization, purpose of this request, how will the provided information be used (i.e. – research, grant development, publication, etc), phone number, Information being requested, etc.

All requests for information require 10 business days to process. The request for information will be assessed by SHAC (or a designated SHAC subcommittee) to ensure that the query can be addressed to the fullest extent. The nature of a request could require additional review by CCS administration. Community partners with a current memorandum of agreement (MOA) are excluded from this policy, if the MOA outlines the data-sharing policy and procedures.  Within 10 business days, a SHAC representative will connect with the person identified in the request to set up an initial meeting to clarify the request, establish the need for the request, develop a timeline and identify a method of delivery for the required information.