Counseling

Academic Year: 2022-23 Term: Even

Dear Sir and Madam,

One of the potential activities, which have been performed by all of us, is the student counseling. We all are doing this activity very nicely. However, below are a few guidelines to further strengthen the counseling system. All the faculties are requested to arrange at least four counseling meetings per semester.

For the First and Second year:

Agenda for Meeting 1(Week-1 to 3) : (All students together in the meeting)

  1. Add counseling students into e-Governance.

  2. Student profile updation.

  3. Create and Verify(if already created) Students WhatsApp group and Parents WhatsApp Group.

    1. Naming Convention: 21CE-D1 (Student) & 21CE-D1 (Parents), Students-21

    2. Attendance progress should be informed to parents via WhatsApp group during 4th, 8th and 12th week.

  4. e-Governance (http://egov.charusat/ and https://charusat.edu.in:912/eGovernance/) Menu and Mobile App.

    1. Teacher: Open login one of the students explain menu content. (in case of repetition: ask random student on menu information)

  5. Discuss Application and Email Etiquettes for communication

Activity: Ask student to write application to 1) get the permission to attend sports 2) get the permission to attend event out of college 3) to get permission to go home (in case of girls hostel) 3) Library card missing 4) Reissue Library card 5) reissue exam hall ticket

    1. Note:Application should be such a way that reader would not have any further questions.

    2. Explanation: [Here for reference I am attaching the document, so you may refer to it before doing the meeting with students.]

  2. Discuss rules to be followed throughout the semester

    1. Rules for the fees payment: Student: After making payment verify in their egov account, in case of any problem contact to account section immediately with sufficient proof of payment.

    2. Criterion to appear for the internal exam: Fees and Attendance: Medical leave and Event Participation leave

  3. Discuss about facility available at Student Corner of www. charusat.ac.in : Information

    1. Explanation: Click on each option and explain when it is required.

  4. Discuss about facility available at https://sites.google.com/charusat.ac.in/cspitce/

    1. Explanation: Click on menu and explain content of this website.

  5. Discuss about facility available at http://www.charusat.ac.in/cspit/ce/

    1. Explanation: Click on menu and explain content of this website.

  6. For Second year student: inform them about academics. Cisco, Redhat and AWS.

  7. For second semester students : Student Wellness program sessions from clinical psychology.

Agenda for Meeting 2 (Week-4 to 10): (You may keep 3 students a day during counselling hrs.)

  1. Understand the background of students

  2. Identify students’ strong and weak points

    1. Teacher: Download and fill following detail

Agenda for Meeting 3 (Week-11 to 12): (After Declaration of First Unit Test: One-to-One Interaction)

  1. Unit Test Result Discussion with him/her & parents.

  2. Discuss the ways for academic improvement.

Agenda for Meeting 4 (Week-13 to 14): (Before Practical Exam: One-to-One Interaction)

  1. Understand and Discuss Future Planning of student

  2. Discuss various carrier options

For the third year:

One to one Interaction with student and head

Agenda for Meeting 1(Week-1 to 3) : (All students together in the meeting)

  1. Discuss what they can contribute to course development, laboratory conduction, Club Chapter

  2. Discuss about facility available at http://www.charusat.ac.in/cspit/ce/

    1. Explanation: Importantly LOR menu.

Agenda for Meeting 2 (Week-4 to 10): (You may keep 3 students a day during counselling hrs.)

  1. Career Counselling of students

  2. for 6th Sem: Career option selection in e-Governance T & P module.

Agenda for Meeting 3 (Week-11 to 12): (After Declaration of First Unit Test: One-to-One Interaction)

  1. Unit Test Result Discussion

  2. Discuss the ways for academic improvement

Agenda for Meeting 4 (Week-13 to 14): (Before Practical Exam: One-to-One Interaction)

  1. Understand and Discuss Future Planning of student

Success Story (except fees)

Parents' Teacher Meet


Note:

1. All the faculties are requested to schedule the meeting prior by filling up the Annexure D [Student Attendance Data for conducted meetings] under student counseling module and maintain it.

2. At the end of semester, faculties are requested to fill up the Annexure E [Mentor’s Report]. This data is required to be filled up by the Teacher Counselor for specific students. The data contains (a) information regarding the problem faced by a student [Academic, Social or personal matter] (b) suggestion given by the counselor.

3. All the faculties are required to submit Annexure-E (Please follow the naming convention as: 4CE1_A Batch_NMB) and a snapshot of the conducted meeting at the end of the semester by replying to this mail.