Privacy Statement of Chaosium Con NZ
Last updated: 31.08.2026
DATA CONTROLLER
Chaosium Inc.
Email: andrew@chaosium.com
1. Personal Information & Privacy
If you provide personal information to Chaosium Con NZ, we will handle that information in accordance with the Privacy Act 2020 and other applicable New Zealand privacy laws.
We collect personal information only where reasonably necessary to operate and communicate about Chaosium Con NZ.
2. Purposes of Collecting Information
Depending on how you interact with Chaosium Con NZ, we may collect and use your personal information for purposes including:
Responding to enquiries;
Administering Chaosium Con NZ;
Communicating Event information;
Managing applications and Event activities;
Administering competitions;
Communicating with Game Masters, speakers, exhibitors, volunteers and other Event participants;
Sending Event-related communications; and
Improving and promoting future Chaosium events.
3. Providing Information
Providing personal information is generally voluntary.
However, some information may be necessary for us to provide a particular service, process an application or respond to a request.
If you do not provide information that is necessary for a particular purpose, we may not be able to provide that service or process your request.
4. Tickets & Registration
Chaosium Con NZ ticketing and registration are provided through Tabletop.Events.
Information provided through the ticketing and registration process may be collected and processed by Tabletop.Events in accordance with its own privacy policy and terms.
Chaosium Con NZ 2026 — Tickets & Registration
5. Data Retention
We retain personal information only for as long as reasonably necessary for the purpose for which it was collected, or where we are required to retain it by law.
When information is no longer required, we will take reasonable steps to securely delete or anonymise it.
6. Data Security
We take reasonable steps to protect personal information against loss, misuse, unauthorised access, disclosure, alteration or destruction.
Where third-party services are used to collect or process information, those services may have their own security and privacy practices.
7. Your Rights
Under the Privacy Act 2020, you have rights relating to personal information we hold about you.
These include the right to:
request access to your personal information;
request correction of inaccurate information; and
make a complaint about how your personal information has been handled.
If you wish to exercise your privacy rights, please contact us at andrew@chaosium.com.
We may need to verify your identity before responding to a request.
8. Photography & Recording
Photography, video and other recording may take place during Chaosium Con NZ.
Photographs and recordings may be used by Chaosium Inc. for Event-related editorial, promotional and marketing purposes, including on websites, social media and other official channels.
For further information, please see our Terms & Conditions.
9. Cookies
The Chaosium Con NZ website is hosted using third-party website services and may use cookies or similar technologies required for website functionality, security, performance or statistics.
You can manage or disable cookies through your browser settings. Disabling certain cookies may affect how some website features function.
Third-party services embedded or linked through the website may also use cookies or similar technologies according to their own policies.
10. External Services & Data Recipients
We may use third-party services to help operate Chaosium Con NZ.
These may include:
ticketing and registration providers;
website and hosting providers;
email and communication services;
form and application services;
competition or Event management services;
analytics services; and
other service providers necessary to operate the Event.
These providers may process personal information on our behalf or independently in accordance with their own terms and privacy policies.
We may also disclose personal information where required or permitted by law.
11. Information Held by Third Parties
Where you provide personal information directly to a third-party service, such as Tabletop.Events, Google Forms or another Event service, that information may be subject to the third party's own privacy policy.
We recommend reviewing the privacy policy of any third-party service before providing personal information.
12. Changes to This Privacy Statement
We may update this Privacy Statement from time to time to reflect changes to Chaosium Con NZ, our services or applicable privacy requirements.
The latest version will be published on the Chaosium Con NZ website.
13. Contacting Us
If you have a question about this Privacy Statement or how your personal information is handled, please contact:
Chaosium Inc.
Email: andrew@chaosium.com