STEP 1:
After identifying a grant funding source and understanding the purpose, goals and implementation plan for your project you must first connect with your Division chair and then your Academic Dean.  In the case of a non-instructional focused grant you must connect with your supervisor and the appropriate Student Affairs Dean.

STEP 2:

The Deans will work with their respective Vice President to sign off on moving the grant proposal to the next step if they feel the grant is aligned to college priorities and feasible within the context of their areas to propose, award, implement and maintain 

a. If the Dean and Vice President agree on moving the grant proposal forward the grant proposal initiator will complete the Grant Proposal Form and submit that to the Dean to bring to the Deans/Vice President’s Meeting that occurs once a month. 

b. The completed Grant Proposal Form will be submitted to Business Services for review to determine the budget impact. The proposed budget overview should be included in the body of the form or attached to the form.

c. In the event that the timeline prohibits waiting for the next Deans/Vice President’s Meeting the grant proposal initiator will work with the Dean to seek approval to apply via an electronic based approval process flow (Dean to direct the completion of the Grant Proposal Form sent electronically to VPs/Deans for approval, then to Business Services for review, and movement to PLC electronically or archived and moved to the next scheduled PLC in the event of long term breaks ie. Summer and on contract PLC leadership is notified via email for feedback). 

i. If the grant is deemed low impact or consists of time, effort, staffing and resources that only impact the grant initiator, as an example, the Dean/Vice President can approve application directly but would still bring the Grant Proposal Form to the Deans/Vice President meeting for transparency 

STEP 3:
After approvals and completion of the Grant Proposal Form the Deans/Vice President’s group will assess the needs and college wide impact of the grant on services, staffing etc… 

a. If this group elects to approve moving forward with the grant application the grant and a brief description of the details and impact will be placed on the next President’s Leadership Council (PLC) agenda for visibility and consent

b. If this group elects to not move forward with the grant application approval the Dean will follow up with the grant initiator with feedback 

c. If the grant is seen as low impact, see above, this group can sign off and the application can move forward 

STEP 4:
Approved grant proposals will be added to the consent agenda of the next President’s Leadership Council (PLC) meeting.

a. Approved grants will be added to the CGCC Grant’s tracking document

b. The Dean will report back to the grant initiator so they can begin the grant application process