Forms and Resources

The following forms can be obtained from the School of Graduate Studies website:

• Advancement to Candidacy 

• Arrangement to Resolve an Incomplete 

• Drop/Add Form 

• Fellowship Course Application 

• Notification for Scheduling the Final Oral Exam 

• Petition for a Leave of Absence 

• Petition for an Extension 

• Petition for Course Repeat 

• Petition for Transfer of Credit 

• Petition for Transfer of Department Predoctoral Standing 

• Waiver of Registration 

Under construction (GEC effort this term)

• The confidential Accountability Management System allows faculty, staff and students to report concerns and incidents that impact a safe and healthy learning and work environment. This system offers a barrier-free way for negative behaviors to be addressed and, if needed, action to be taken that improves and restores a safe and healthy environment.

• Negative behaviors include but are not limited to harassment, intimidation, bullying, mistreatment, neglect, microaggressions, retaliation, unequal treatment, physical contact, verbal and physical assault, property damage, stalking, public humiliation and embarrassment. 

• When a report is submitted by a student, it is directed to designated School of Medicine personnel (see below). The report is reviewed only by the designated person addressing student, faculty or staff concerns. 

• Link: https://case-gme-advocate.symplicity.com/care_report/index.php/pid281467?

• The objective of the departmental Advisement Resource for graduate students is NOT to replace the student’s advisor. This is above and beyond.

• Objective: 1) help students navigate sensitive situations, 2) resolve issues before they become unsolvable, 3) provide thoughts and advice on topics  above and beyond the typical guidance received from mentor, and 4) be a welcoming resource that encourages our students to lean on when needed.

• Rules of engagement: 1) encourage students to consider talking to their advisors or committee chair, 2) confidentiality, 3) the ‘advisement' faculty interface only with the GEC chair and department chair, 4) serious issues will be elevated to the university level.

• Who to contact: The list of Advisors with their emails is shown below. You can directly contact the advisor of your choice. 

  • Advisors 

    • GEC chair (stathis@case.edu)

    • Chris Pulliam (clp8@case.edu)

    • Dan Ma (dxm302@case.edu) 

    • Emily Graczyk (elg46@case.edu)

    • Peter Hovmand (peter.hovmand@case.edu)

Information about fellowship courses: https://canvas.case.edu/courses/1200/pages/fellowship-courses-aka-free-courses

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The purpose of this policy is to allow students pursuing graduate degrees to take courses beyond their degree requirements without additional financial burden to the student and little or no cost to the University. Such courses, referred to as “fellowship” courses, can broaden the educational experience of graduate students by allowing them to pursue studies according to their own intellectual needs.

1. A student pursuing a graduate degree shall be charged tuition at the standard hourly rate for all of the credit hours which are intended to count toward the degree. In any semester for which students are registered for a minimum number of credits that will be applied toward the degree (as determined by school), fellowship courses will not incur a tuition charge.

2. In order to enroll in a fellowship course, the student must be in good standing, meet course prerequisites, and obtain consent of the instructor. In addition, the student must obtain permission from their advisor and the School of Graduate Studies. Up to eight fellowship courses may be permitted in aggregate. 

3. Thesis research (651 and 701) and similar courses cannot be taken as fellowship courses and prior rules for these courses are not changed by this policy. 

4. Fellowship courses cannot be audited.

5. Fellowship courses cannot be used toward a degree program at Case Western Reserve University.

6. Fellowship course applications must be submitted before the end of late registration (drop/add).

7. Notwithstanding any of the foregoing provisions and policies, the rules, regulations, and terms of tuition and credit enrollments for each school shall remain in full force and effect.

8. Registration for fellowship courses within the College of Arts and Sciences is prohibited in the summer term.