Vivi
Dashboard
Share Screen - begins sharing your device’s display to the screen in the room. When this button is clicked, the Vivi app will minimise into a floating toolbar.
Play Video - Play a video directly from the internet, via the Vivi Box, or locally from your device. This feature gives high quality video play. You can also continue using your device while a video plays on the room's screen.
Whiteboard - Contains a suite of features that allows you to annotate over either a whiteboard or a background image.
Give Student Control - Shows a list of all the students that have connected to the room. From there, you can preview what is currently on the students’ devices or pass control of the room screen to them.
Screenshot - This feature is active while sharing. Allows users to take a screenshot of whatever is currently being shared to the room screen and annotate on it if they want.
Message Class (previously) Share Link - Send a message to everyone in the room. This message will be displayed on all connected devices in the room.
Assessment - Allows users to run formative assessment questions with students who have connected to the room. This includes multiple choice, true/false, yes/no, and free-form.
Polls - Allows users to run wellbeing emoji-based questions with students who have connected to the room.
Wellbeing - play breathing exercises and meditations from Headspace directly through the Vivi app.
Sharing Content
share_screen_as_a_teacher.mp4 (720p).mp4To share content from your device to the screen in your room, select Share Screen.
If you are on your teacher desktop (a Windows device) your screen will begin sharing immediately.
If you are on an iOS device (such as an iPad or iPhone), you will need to engage Screen Mirroring by following the instructions on the device.
If you are on a Chromebook or Android device, you may see a pop-up asking you to allow screen mirroring or recording. Once you have given permission, screen sharing will begin.
If you are on a MacBook you may need to engage Airplay depending on your settings. If required, instructions will be display on your device.
Once sharing begins, Vivi will minimize to the floating toolbar (refer to section 3.3 for further information on the Floating Toolbar).
Stop Sharing
To stop sharing, click on the Stop button in the floating toolbar.
Alternatively, if viewing the main page, you can stop sharing by:
Clicking on the stop button in the orange bar to stop sharing that display.
Clicking on the Stop All button in the upper-right to stop sharing all content in the room - this is particularly useful in a Combined Room (refer to section 3.11 for further information), a Multi-Display Room (refer to section 6 for further information), or when using Split Screen (refer to section 3.9 for further information).
Playing a single video
Vivi’s Play Video feature can be used to play videos from online sources, such as YouTube, or local files from your device. (This will not work to stream videos like from Netflix)
To play a single video, click on Play Video on the main Vivi page.
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To play an online video, paste in the video’s URL.
To play a video from your device, click on Browse Files and select a video.
One a video URL is entered or a local video is selected, click on Play Video.
Controlling Video Playback
When a video is playing, controls will appear at the bottom of the screen.
3.4 Play Video
Vivi’s Play Video feature can be used to play videos from online sources, such as YouTube, or local files from your device.
Playing a single video
To play a single video, click on Play Video on the main Vivi page.
To play an online video, paste in the video’s URL.
To play a video from your device, click on Browse Files and select a video.
One a video URL is entered or a local video is selected, click on Play Video.
Vivi is able to play videos from a wide range of online sources such as YouTube and Vimeo. You will be unable, however, to play videos from certain sources, especially those that require you to log in (such as Netflix or Disney+) as Vivi is unable to log into these for you.
Controlling Video Playback
When a video is playing, controls will appear at the bottom of the screen.
The top part of the control bar will show how many videos are in the queue (see below) and the name of the video currently playing.
Along the middle, the following controls can be used:
Privacy Mode - stops students having the ability to screenshot the classroom display (refer to section 3.8 for further information).
CC - Closed Captions - turns on closed captions (subtitles) if the video contains them.
Stop - stops playback of the video.
Forward / Back - skips forward or back when playing multiple videos (see below).
Pause - pauses the video. When selected, this changes to a play button which can be selected to resume playback.
Volume - adjusts the volume of the video.
Along the bottom is a timer that also acts as a slider. Click and drag to jump to a particular point in the video.
Video Queues
If you want to play multiple videos in a row, select the Add to Queue button to create more spaces for you to add videos. Videos can then be added either from online sources or from the device.
To rearrange the order of the videos, use the ≡ button to click and drag them into a different order.
Once ready, click on Play Queue to begin playback.
Playlists
Video queues can be saved as Playlists to access at another time or from another device.
To save a playlist, once all videos have been entered into a queue, click on Save Playlist.
Insert a name then click Create Playlist.
To load a Playlist, click on its name in the Playlists list on the side of the Vivi app. Then click Play Queue to begin playback. Alternatively, click on the ꞏꞏꞏ button next to its name and select Play Now to begin immediate playback.
If loading a Playlist on another device, only online videos will be included. Local videos will only be show if the playlist is loaded on the device it was created on.
To rename a playlist, click on the ꞏꞏꞏ button next to its name and select Rename.
To delete a playlist, click on the trash can icon next to its name.
Whiteboard
Vivi’s whiteboard tool allows teachers and students to annotate over a blank canvas or to load a background image and annotate over that.
To use, select Whiteboard from a room’s homepage.
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Along the top, the tools available, from left to right, are:
Back - returns to the room’s homepage.
If returning to the room’s homepage, annotations will remain in the whiteboard so users can go in and out as necessary.
Toggle Full Screen - Toggles between full screen and windowed mode.
Sharing Controls - Allows the presenter to share their whiteboard to the Vivi display, pause and resume their screen share, and stop sharing.
In the middle of the screen, on the left and right sides, can be found:
Board Navigation Controls - Allows the presenter to quickly step through their boards (pages). These will only be visible if boards have been inserted via the Show All Boards tool (see below).
On the bottom left of the screen, is the whiteboard toolbar. The tools available, from left to right, are:
Select - select, move, resize, and rotate elements on the page.
Pen - freehand drawing tool. By selecting this, more options will appear to select the color and thickness of the line. Use the + icon to add more colors.
Split Screen
split_screen_share (540p).mp4Vivi’s Split Screen feature allows teachers to divide the classroom display into 4 and have different devices displayed on each one.
To activate Split Screen to share your device to one quarter of the screen, click and hold on Share Screen until the Split Screen icon appears (approximately 2 seconds).
Release the button and options will appear along the bottom allowing you to choose which quarter of the classroom display you want your device shown on.
This could then be used to show multiple devices you have in your classroom, or could be used to also have students on the classroom display. For further information on giving students control of the classroom display, refer to section 4.
Extended Display
Vivi can be used to extend your display on Windows and MacBook devices. When using certain apps, such as PowerPoint, this may happen automatically. However, to do this manually, use the instructions below.
On Windows
Begin sharing your screen by selecting Share Screen.
Once sharing, press the Windows key and the p key at the same time.
Using the arrows keys or your mouse, choose Extend
Vivi will now function as an added display.
student_share (540p).mp4share_screen_as_a_teacher.mp4 (720p).mp4