State Approved MAC Training Powerpoint
MAC Staff Training PowerPoint 25-26 8/15/2025
MAC Train the Trainers PowerPoint 25-26 5/28/2025
State and CMS MAC Guides
Cost Pool Certification Forms:
Cost Pool Certification Form Sub Agreement Version (used by districts) 1/17/2024
Cost Pool Certification Form IGA Version (used by ESD's with agreement witih OHA) 1/17/2024
Process Related Information:
MAC Participation Process & Procedures for Timely Processing of MAC Claims
Cost Pool Development From state meeting 5/2025
Annual Project Report Form From state meeting 5/2023
Immunization Law Handbook Updated 8/25/2022
Audit Information and Responsibilities From state meeting 5/2023
OHA MAC Claim Review Process From state meeting 5/2023
Training Related Information:
Training Requirements for Staff Participating in the Time Study From state meeting 5/2025
Participation Limitations of Medically Licensed Staff From state meeting 5/2025
OHA Instructions for Submission of Non-Automated MAC Training Records From state meeting 5/2025
OHA Instructions Determining whether a training is claimable as a MAC Activity 2/13/2024
Documentation/Code Related Information:
Timely Reporting of Survey Data and Supporting Documentation From state meeting 5/2025
MAC Activities Reported as Claimable with Insufficient Documentation
Examples of Sufficient Documentation of Claimable MAC Activities From state meeting 5/2023
Differentiating Between Code C1 and E1 From state meeting 5/2025
Proper Recording of Delegated Nursing Tasks and Nurse Delegation Training in MAC From state meeting 5/2025
MAC Claims Documentation PowerPoint From state meeting 5/2023
Quarterly MER Reports
MAC Survey login screen
MAC Supporting Documentation Notes (This form can be used to record activities when not at your computer then you can update the online system later in the day.) Revised 11/16/2021
Troubleshooting 5/2024
Cost Pool File Requirements 10/24/2022
MAC Survey and Documentation Workflow 10/19/2021
How to complete the new MAC Survey 3/21/2022 Written instructions
How to complete the new MAC Survey 4/4/2022 Video (length 6.16 minutes)
Sample System Emails 3/22/2022
New System Changes Effective 10/5/2022
How to respond to MAC Survey Documentation Requests - This video shows employees role in responding to the requests sent to them Video ( length 4.02 minutes)
Reopened Survey - How to Code Missing Time 4/20/2022 - This video shows employees how to respond to missing time when their survey is reopened to capture all their time. Video (length 2.04 minutes)
Lets Talk Training - This video walks through how to complete a training and how to monitor Training Status Video (lenth 8.17 minutes)
Status Flag Notes 3/22/2022 - This video shows how to use the Note field next to red or blue status flags for proper documentation
Reopen vs Notify -Which to use - results will be different. Video (length 12:01)
District Coordinator Handbook Updated 8/18/2022
District Coordinator How to Wrap Up a Claim Period Video (length 6.41 minutes) Added 12/31/2024
District Coordinator MAC System Training Added 12/26/2024
Lets Review a Claim Together District Coordinator 3/22/2022 Video (length 20.03 minutes)- Walks District Coordinators through process to review a claim when a survey is in the submitted status. Covers things to look for in coding and review.
Navigating the Dashboard Series - DISTRICT COORDINATORS
In Progress - Learn why surveys show In Progress and what to do with them
Not Started - Learn why surveys are shown Not Started and what to do with them
Submitted - Learn why surveys are shown Submitted and what to do with them
In Review - Learn the District Coordinators role in surveys that are In Review, what to do with them and what to look for to understand the process
Accepted - Learn how survey's land in the Accepted section after all levels finish the review process
ESD Supervisor Handbook 8/19/2022
Lets Review a Claim Together - ESD Supervisors Video (length 11.40 minutes) 3/21/2022
Navigating the Dashboard Series - ESD SUPERVISOR
In Progress - Learn why surveys show In Progress and what the District Coordinators role is with them. The ESD Supervisor does not handle survey's at this step in the process
Not Started - Learn why surveys are shown Not Started and what the District Coordinators role is with them
Submitted - Learn why surveys are shown Submitted and what the District Coordinators role is with them. The ESD Supervisor does not handle survey's at this step in the process
In Review - Learn what the ESD Supervisors role is with the In Review survey process
Accepted - Learn how survey's land in the Accepted section after all levels finish the review process
MAC Claim Trends by Quarter 10/2/2024
Zero Time for Quarter 10/2/2024
MAC Survey login screen
MAC Supporting Documentation Notes (This form can be used to record activities when not at your computer then you can update the online system later in the day.) Revised 11/16/2021
OHA Instructions Determining whether a training is claimable as a MAC Activity
Video Training - How to complete the MAC Survey revised 4/4/2022
Written Instructions - How to complete the new MAC Survey revised 3/21/2022
Video Training - Responding to MAC Survey Documentation requests
Video Training - Reopened Survey - How to Code Missing Time Revised 4/20/2022
MAC Survey and Documentation Workflow revised 10/19/2021
Proper Recording of Delegated Nursing Tasks and Nurse Delegation Training in MAC
Oregon's Insurance Marketplace Flyer Added 10/26/2022
The Oregon Health Insurance Marketplace is educating families about health coverage and the Marketplace. While over 146,000 Oregonians enrolled in private insurance there are many that are still uninsured, and our primary goal is to help all Oregonians find affordable coverage that fits their needs. In the past, the program distributed flyers to student's families to notify them of the upcoming open enrollment period that runs from Nov 1, 2022 through Jan 15, 2023. This is the primary time for people to apply for financial assistance and enroll in a health plan for 2023. You can print this flyer or distribute electronically.
Order OHP Brochures Added 11/4/2022
Under "Rack Cards" you'll find links for ordering the Rack cards in multiple languages.
Under "Back to School Outreach", there are school specific brochures in English/Spanish.
According to the website, the Regional Outreach Coordinator can also assist school districts with ordering.
Schools - New Coordinator MAC System Training (Virtual)
These trainings are for new MAC Coordinators who need a walkthrough of how the system works. This training is offered once per quarter. Your ESD will train on codes and processes, this training is just for the system side of things. Click on the calendar link to register for this virtual training via Zoom.