Oregon School Districts and ESD's

MAC Survey and Documentation Workflow 10/19/2021
New System Frequently Asked Questions
How to complete the new MAC Survey 3/21/2022 Written instructions
How to complete the new MAC Survey 4/4/2022 Video (length 6.16 minutes)
Sample System Emails 3/22/2022
New System Changes Effective 10/5/2022
How to respond to MAC Survey Documentation Requests - This video shows employees role in responding to the requests sent to them Video ( length 4.02 minutes)
Reopened Survey - How to Code Missing Time 4/20/2022 - This video shows employees how to respond to missing time when their survey is reopened to capture all their time. Video (length 2.04 minutes)
Lets Talk Training - This video walks through how to complete a training and how to monitor Training Status Video (lenth 8.17 minutes)
Status Flag Notes 3/22/2022 - This video shows how to use the Note field next to red or blue status flags for proper documentation
Reopen vs Notify -Which to use - results will be different. Video (length 12:01)

District Coordinator Specific

District Coordinator Handbook Updated 8/18/2022
District Coordinator MAC Checklist 5/2024
District Coordinator How to Wrap Up a Claim Period Video (length 6.41 minutes) Added 12/31/2024
District Coordinator MAC System Training Added 12/26/2024
Lets Review a Claim Together District Coordinator 3/22/2022 Video (length 20.03 minutes)- Walks District Coordinators through process to review a claim when a survey is in the submitted status. Covers things to look for in coding and review.

Navigating the Dashboard Series - DISTRICT COORDINATORS

1. In Progress - Learn why surveys show In Progress and what to do with them
2. Not Started - Learn why surveys are shown Not Started and what to do with them
3. Submitted - Learn why surveys are shown Submitted and what to do with them
4. In Review - Learn the District Coordinators role in surveys that are In Review, what to do with them and what to look for to understand the process
5. Accepted - Learn how survey's land in the Accepted section after all levels finish the review process

ESD Supervisor Specific

ESD Supervisor Handbook 8/19/2022
ESD Coordinator MAC Checklist 5/2024
Lets Review a Claim Together - ESD Supervisors Video (length 11.40 minutes) 3/21/2022

Navigating the Dashboard Series - ESD SUPERVISOR

1. In Progress - Learn why surveys show In Progress and what the District Coordinators role is with them. The ESD Supervisor does not handle survey's at this step in the process
2. Not Started - Learn why surveys are shown Not Started and what the District Coordinators role is with them
3. Submitted - Learn why surveys are shown Submitted and what the District Coordinators role is with them. The ESD Supervisor does not handle survey's at this step in the process
4. In Review - Learn what the ESD Supervisors role is with the In Review survey process
5. Accepted - Learn how survey's land in the Accepted section after all levels finish the review process

MAC System Reports

Claimable Time and Documentation by Job Title 10/2/2024
MAC Claim Trends by Quarter 10/2/2024
Zero Time for Quarter 10/2/2024

Survey Participant

MAC Links

MAC Survey login screen
MAC Coding Guide
MAC Supporting Documentation Notes (This form can be used to record activities when not at your computer then you can update the online system later in the day.) Revised 11/16/2021
OHA Instructions Determining whether a training is claimable as a MAC Activity

System Training Materials

Video Training - How to complete the MAC Survey revised 4/4/2022
Written Instructions - How to complete the new MAC Survey revised 3/21/2022
Video Training - Responding to MAC Survey Documentation requests
Video Training - Reopened Survey - How to Code Missing Time Revised 4/20/2022
MAC Survey and Documentation Workflow revised 10/19/2021
Proper Recording of Delegated Nursing Tasks and Nurse Delegation Training in MAC

OHP (Oregon Health Plan) Resources

Oregon's Insurance Marketplace Flyer Added 10/26/2022

The Oregon Health Insurance Marketplace is educating families about health coverage and the Marketplace. While over 146,000 Oregonians enrolled in private insurance there are many that are still uninsured, and our primary goal is to help all Oregonians find affordable coverage that fits their needs. In the past, the program distributed flyers to student's families to notify them of the upcoming open enrollment period that runs from Nov 1, 2022 through Jan 15, 2023. This is the primary time for people to apply for financial assistance and enroll in a health plan for 2023. You can print this flyer or distribute electronically.

Order OHP Brochures Added 11/4/2022

Under "Rack Cards" you'll find links for ordering the Rack cards in multiple languages.

Under "Back to School Outreach", there are school specific brochures in English/Spanish.

According to the website, the Regional Outreach Coordinator can also assist school districts with ordering.

Business Managers / Financial Staff

Forms

MESD Quarterly Timelines 25-26
Cost Pool File Requirements 10/24/2022
Cost Pool Certification Form Sub Agreement Version 1/17/2024

OHA Materials

MESD MAC Newsletters

MAC Calendar of Events

Schools - New Coordinator MAC System Training (Virtual)
These trainings are for new MAC Coordinators who need a walkthrough of how the system works. This training is offered once per quarter. Your ESD will train on codes and processes, this training is just for the system side of things. Click on the calendar link to register for this virtual training via Zoom.

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