Bid Documents

Open Bid Requests:

Closed Bid Requests:

What’s an RFQ?

A request for quote (RFQ) is a document used in the procurement process that requests pricing options for a specific product or service.  Organizations typically issue an RFQ when they know exactly what they want from a vendor and don’t need any additional details, or when they want a head-to-head pricing comparison between competing vendors.

What’s an RFP?

By contrast, a request for proposal (RFP) describes the scope of a proposed project in detail.

A RFP is a document that solicits a proposal, often made through a bidding process, by an agency or company interested in procurement of a commodity, service, or valuable asset, to potential suppliers to submit business proposals. It is submitted early in the procurement cycle, either at the preliminary study or procurement stage.

An RFP is used where the request requires technical expertise, specialized capability, or where the product or service being requested does not yet exist, and the proposal may require research and development to create whatever is being requested.

The RFP presents preliminary requirements for the commodity or service and may dictate to varying degrees the exact structure and format of the supplier’s response. Effective RFPs typically reflect the strategy and short/long-term business objectives, providing detailed insight upon which suppliers will be able to offer a matching perspective.

RFP’s are focused on more than just pricing and cost, they entail a bit of consulting from the contractor or vendor.

In principle, an RFP: