Embedded Files
Hotel accommodations:
Hotel accommodations:
Undergraduates and graduate students will be assigned to double rooms; all other participants will be assigned to single rooms.
Rooms will be charged to the Leadership Alliance master bill account based on the number of nights indicated on the individual’s online registration forms. Please inform students that all incidentals will be turned off in the sleeping rooms. Complimentary Internet access will be available in all sleeping rooms and in the general areas of the hotel. Students will not need to present a credit card at check-in unless they choose to have these incidentals turned on.
Reservation Process:
Reservation Process:
The coordinators will be responsible for making hotel reservations on the Housing Excel sheet provided below the Hartford Marriott Downtown Hotel for everyone in their respective cohort, including coordinators, faculty, undergraduates, graduate students, and other guests. Summer program coordinators will also be responsible for indicating roommate assignments for their undergraduate and graduate students on the Housing sheet.
Below you will find the housing worksheet and instructions. Sheets need to be submitted by no later than July 5. Confirmed hotel rooms will only be available to those participants who are listed on an institutional Housing Excel sheet. The Executive Office will only submit rooming lists once a week.
Hotel Group Reservation Housing Sheet (Download and save with your school name in the file) When the form is complete send it to rmorales@waterfordhotelgroup.com and cc: Maria_Dovale@brown.edu.
Single room reservation link (ONLY USE IF YOU ARE NOT TRAVELING WITH A COHORT.)
Be advised that guest accommodations will be available at the normal check-in time of 3:00 pm on arrival day and reserved until 1:00 pm on departure day. Every effort will be made to have rooms available for early arrival.
Parking
Parking
Attendees who will be driving to LANS, please make sure you keep your parking receipt or request one. You will not be able to seek reimbursement for parking if you do not have a receipt. Credit card statements may not be submitted in lieu of lost receipts. More on the reimbursement policy can be found here.
Travel:
Travel:
All programs should plan to arrive by 12pm on Friday to allow enough time to register prior to an informal networking lunch at the CT Convention Center beginning at 12:00 pm. Cohorts that would otherwise be unable to arrive in time for the official start of the program at 3 pm on Friday should contact the Executive Office to arrange for early arrival on Thursday. Coordinators will be responsible for making travel arrangements for their undergraduate participants, program staff, and guests. All participants should seek the most cost-effective mode of transportation and book travel early to obtain the best fares. Graduate students and faculty mentors sponsored by the Leadership Alliance will be approved to have their air or train fares direct billed through the Alliance’s travel agency. Participants traveling by air will fly into Bradley Airport (BDL), which is approximately a 30-minute drive from the Marriott Hartford Downtown Hotel. The Executive Office will provide cohorts with ground transportation information to book which will be paid for by the Executive Office; coordinators will be responsible for scheduling pick-up from/to the airport on Friday and Sunday.
All cohorts should plan to depart on Sunday beginning after 1 PM.
All cohorts should plan to depart on Sunday beginning after 1 PM.
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