Embedded Files
Your Path to Success Begins Here!
Company Network Features
LoadOps Transportation Mangement System (TMS)
LoadOps Transportation Mangement System (TMS)
LoadOps TMS is the system that helps our company organize and keep track of load data. Through LoadOps we are provided predictive ETAs for drivers to all pickups and dropoffs. So, FMs use it first, to confirm the probability of drivers making pickup and dropoff appointments on time.
LoadOps TMS, like Motive, has an application installed on each tractor’s tablet device. Drivers use this application to update arrival and departure times at pickups and dropoffs. Drivers also use the application to upload relevant documentation on specific loads such as, signed Bill of Ladings (BOLs) or Proof of Deliveries (PODs), receipts for company expenditures, or Expired Event documentation requested from a driver.
*LoadOps receives GPS location data on each tractor and HOS logging information on each driver, through an integration to the Motive FMS.
*A second integration to the Quickbooks Accounting System allows FMs to transfer the financial information on each load to Quickbooks for accounting.
LoadOps Transportation Management System Key Functions
LoadOps Transportation Management System Key Functions
Key Function 1: Timeline
Key Function 2: Regenerating Timelines
Key Function 3: Updating the Progress on Loads/Changing Arrival and Departure Times
Key Function 4: Changing a Driver's Predictive ETA Pace
Key Function 5: Invoicing
Key Function 6: Automation (Payment Terms, Preferences, Invoices)
Key Function 7: Trip Relays
Key Function 7: Integrations (Motive FMS, Quickbooks ACCSYS)
Key Function 8: Information Learning (Operating Cost Analysis)
Key Function 9: Driver Application Installed on Tablet Devices
Motive Fleet Management System (FMS)
Motive Fleet Management System (FMS)
Motive FMS is the most important system to the company’s trucking operations. Motive supplies the hardware we install in each tractor, that provides critical data such as:
The first layer of GPS location tracking
Safety data on each driver and/or tractor
Hours of Service (HOS) records
Engine Diagnostic Data
Precise Trip Mileage Data
The hardware device, also known as a Vehicle Gateway or Electronic Logging Device (ELD), is installed in the dash panel of each tractor. The data the hardware device collects, related to a driver’s HOS and drive time data, is mandated by the FMCSA and as a result, federal law. It is illegal to operate a commercial vehicle without a device or one similar (with some exceptions, for older model trucks). Even more, it is illegal for driver’s to operate one of the company’s tractors unless being signed into the Motive FMS Driver Application.
Each power unit comes with a tablet device, where the Motive FMS “Driver Application” is installed. The application installed on the tractor’s tablet device uses a bluetooth signal to establish a connection with the Motive hardware, thereby transmitting all of the hardware device's data.
The Motive FMS in daily operations of FMs is used mostly for monitoring: 1) HOS violations (a driver’s logs), 2) driver’s safety scores, 3) engine diagnostic information and fault data, and 4) timestamping driver’s location with pickup and arrival times on detention requests.
Motive Fleet Management System Key Functions
Motive Fleet Management System Key Functions
Key Function 1: GPS Location (Driver and Equipment)
Key Function 2: Hours of Service
Key Fuction 3: Safety Data with Coaching Guides
Key Function 4: Fault Code Data with Integration
Key Function 5: Trip Mileage Data
Key Function 6: Trip Mileage Data for IFTA Reports
Key Function 7: Visibility Integration
Key Function 8: Fuel Card Integration (not yet active)
Key Function 9: Dashcam (not yet active)
Quickbooks Accounting System
Quickbooks Accounting System
Click to Access Quickbooks Full Suite of On Demand Training Courses
Quickbooks Accounting System Key Functions
Quickbooks Accounting System Key Functions
Key Function 1: Automation (Invoicing, Receipts, Employee Pay, Taxes)
Key Function 2: Chart of Accounts
Key Function 3: Financial Analysis Reports (Balance Sheet, Profit and Loss, Cash Flow)
Key Fuction 4: Reconcilitations
Key Function 5: Payment Tracking
Key Fuction 6: Role Assignments
Key Fuction 7: Information Learning (Operating Cost Analysis)
Expired Events Registry (EER) powered by Google Sheets
Expired Events Registry (EER) powered by Google Sheets
The Expired Events Registry (EER) is a Google Sheets document created to list and track the 20-30 documents that, if not updated, could make a driver’s truck, trailer, or personal compliance documents go out of service (OOS)/expire. These documents include compliance documents related to the company as a whole, and also documents related to each truck, trailer, and/or driver.
For both, documents that expire by date and maintenance events that have mileage intervals, the EER features a “countdown” column that shows the number of days until a particular document expires, or the number of miles until a particular maintenance event needs to be performed. (Quick Note: FMs must enter the up-to-date mileage of a vehicle into the "Current Truck Mileage" cell for the mileage countdown column to render accurate values. Remember, mileage data is kept through the Motive FMS. So, FMs use the Motive FMS in conjunction with the EER, to track when maintenance items need to be performed.) In addition to the “countdown” column, the EER features another “links” column that holds links to all EER documentation. An FM can view any of the documentation uploaded to the EER simply by hovering over the links in this column.
The EER is an important system because most downtime for a driver or truck is related to the expiration of one of these documents or events. Whether it's keeping various maintenance actions performed at appropriate intervals to prevent tractor or trailer breakdowns, or making sure driver’s have the appropriate documentation to avoid stoppages out on the road by DOT, proper management of the EER is critical to the fluidity of the company’s trucking operations.
Expired Events Registry (EER) Key Functions and Four Steps
Expired Events Registry (EER) Key Functions and Four Steps
THREE KEY FUNCTIONS
Key Function 1: Document Expiration Tracking
Key Function 2: Immediate Document Viewing
Key Fuction 3: Event Expiration Alerts
FOUR STEPS
Step 1: Label and File Documentation to Appropriate Folder in Google Drive
Step 2: Copy Link of Documentation Filed (Right Click on Document in Google Drive to Access Copy Link)
Step 3: Apply copied link to appropriate "Documentation Link" Field in the EER
Step 4: Enter the Date the Documentation Was Due in the "What date was . . ." Field of the EER
Previous Topic: The Bright Trucking Company Network
Next Topic: Google Workspace and Commonly Used Applications
Page updated
Report abuse