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Teleworking is a great low-to-no cost business strategy that lets your employees work remotely. Employees gain flexibility in their schedule, company overhead is often reduced, and carbon emissions associated with employee travel decrease!
Below is a list of tools your company can use to make teleworking both easy and productive. BTC can also help draft teleworking policies and procedures to fit your company's needs.
Google Drive is a file storage and synchronization service developed by Google. It comes with 15 GBs of free storage for your documents, emails, and photos. Google Drive also has associated programs you can use to share documents, slideshows, and spreadsheets with your team.
This video shows users how to use a majority of the features in Google Drive from setting up your account to creating new documents. You can also jump to specific topics by clicking on the timestamps in the video description.
Google Docs is an online word processing tool that allows you to create, edit, share and store documents online. While this tool does not have all of the same features as Microsoft Word, it has the basic formatting tools and the added benefit of being able to work with your team to edit the same document virtually and in real time. This tool can be used to create reports, capture meeting notes, and develop project proposals. Users can also take advantage of a series of document templates to get a jump start on their work.
This video shows users how to use the Google Docs tool. It starts with the basics of how to create a new Google Doc or upload a Word file from your computer. It also teaches users how to use the more advanced features and tools such as the table of contents, voice typing, and graphics.
Google Sheets is an online spreadsheet tool that allows you to create, edit, share and store spreadsheets online. While this tool does not have all of the same features as Microsoft Excel, it does allow you to use a majority of the same tools such as formulas, conditional formatting, and filters. Just like all Google Drive tools, users are able to work on the same document as a team in real time. This tool can be used to track budgets, organize data, create graphs, and manage contacts.
This video shows viewers how to use the Google Sheets tool. It starts with the basics of how to create a new Google Sheet. It also teaches viewers more advanced features and tools such as text wrapping, formula development, and cell configuration.
Google Slides is an online presentation tool that allows you to create, edit, share, and store slideshow presentations online. While this tool does not have all of the same features as Microsoft Powerpoint, it does allow you to use a majority of the same tools such as slide layouts, themes, and animations. Benefits of this tool include the ability to work on the same document as a team in real time and to present the slideshow using your cellphone as a clicker to progress through the slides. This tool is great for project presentations, developing slides for virtual meetings, and diagram graphics.
This video shows users how to use Google Slides. It starts with the basics of how to create a new presentation and create new slides. It also teaches users more advanced features and tools such as integrating data from Google Sheets to create graphs, leaving comments on slides, and sharing presentations with others.
Google Forms is an online survey and data collection tool that allows you to create, edit, and store forms online. This product allows you to create unique forms to gather information using various question styles such as multiple choice, fill in the blank, and linear scales. Data collected from forms can be automatically turned into graphs and/or exported into a Google Sheet as raw data. Users can choose a pre-made template or customize a blank form. This tool is great for collecting contact information, streamlining event registration, or organizing customer feedback.
This video shows viewers how to use Google forms. It starts with showing viewers how to find and create a new Google Form. It also teaches viewers how to use some of the more advanced tools and features such as using different question styles, inserting images, and access response data.
Google Hangouts Meet is an online communication tool that allows users to meet virtually with video and audio. Its features include screen sharing, integration with other Google tools, audio muting, meeting chat, and compatibility with various devices. Often referred to as either Google Hangouts or Google Meet, these tools are the same.
This video teaches viewers how to set up and schedule a meeting, invite meeting participants, and use the in app features to conduct the meeting. Features include screen share, audio muting, and meeting chat.
Google Desktop allows you to access your computer from your phone, tablet, or another computer. This tool can also be used for remote support for or from another user.
This video walks viewers through the process of setting up the remote access client on the computer they want to control, and then how to control it from a computer via the Google Chrome web browser and via the mobile app.
Zoom is a cloud-based video conferencing service that can be used to have one-on-one meetings, hold group meetings, host webinars, and facilitate virtual presentations. Basic features include audio and visual muting options, screen sharing, meeting recording, and meeting chat rooms. Additional features such as meeting transcriptions and admin feature controls are available with higher tier subscriptions. Users can access their Trello boards on their computer or by downloading the Trello app on their phone.
In its free basic package, Zoom offers users the ability to host 40 minute group meetings with all the basic features. Longer meetings and additional features are available starting with the Zoom Pro package priced at $14.99 per user.
To the left is a link to a series of tutorials Zoom has created to walk users through the basics and advanced features of their service.
Trello is an online list-making platform that uses a series of cards, lists, and boards to organize tasks and projects while allowing for easy reorganization as needed. Trello boards can be used individually or as a team. With the free basic Trello offering, users can assign due dates and team members to task cards, customize board layout, and sort cards based on project need. Users can upgrade to a business account with additional features including app integration with the Trello board, export board data and history, and control internal board privacy settings.
To the left is a link to a series of videos and written guides Trello has created to help users learn the basics and make the most of its advanced features.
Slack is an online communication used to streamline project and team communications. Slack can be used for basic messaging and file sharing. Its interface also allows for video calls and screen sharing. Users can create channels to differentiate communication between and within projects and integrate other applications. Users can access their Slack teams by computer or by downloading the Slack app on their phone.
This video walks viewers through the basics of getting started with and using Slack. It teaches viewers how to create channels, invite team mates, and set preferences.
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