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Before you create your CalNet ID:

Read the CalNet User Terms of Service. Review CalNet ID Requirements. Understand Passphrase Requirements.

Step 1.

Go to CalNet Account Manager (CAM) to create your CalNet ID.

Step 2. 

Enter your employee or affiliate ID, or your UCPath ID. After submitting the form, you will see a confirmation message.

Step 3.

Check your personal email account. You will receive an email with a claim token and instructions on how to activate your CalNet ID. Click “Activate My CalNet ID”. 

Step 4.

Enter Claim Token and UCPath ID. Create your CalNet ID and set a passphrase that complies with the requirements. Click “I agree to the CalNet User Terms of Service”. 

Step 5. 

Submit the form and you will see a confirmation on the screen. You will also receive email confirmation.

Notes:

1. CAM must have your employee or affiliate ID and an external email address in order for you to create your CalNet account.

2. You will need to wait to create your CalNet ID until the day after you receive your employee or affiliate ID.

3. CAM uses the external email address as the Recovery Email Address so you can receive account-related email notifications.

4. Your CalNet ID will be your email address

After creating CalNet ID

• bConnected will automatically create a bMail address for you using your CalNet ID as the handle of your bMail address

  • See document “How to create a berkeley.edu email address”

• Enroll in 2-Step (Duo Mobile)

  • All users are required to enroll in CalNet 2-Step after creating a new CalNet ID, or activating an existing CalNet ID

  • More information on this in document “How to set up Duo Mobile” 

After creating a CalNet ID (see “How-To: Create a CalNet ID”), bConnected will automatically create a bMail address for you using your CalNet ID as the handle of your bMail address. For example:

• CalNet ID = goldenbear

• bMail = goldenbear@berkeley.edu

Step 1. 

Make sure CalNet ID follows requirements.

Notes:

1. Keep it short - you will be typing it often

2. Keep it professional - professors and future employers will see your CalNet ID in your campus email address

3. Make it yours - since your CalNet ID serves as your username in many campus collaboration systems, consider including all or part of your name

4. Keep it real - you may use a pseudonym for privacy or other reasons, so long as the pseudonym does not constitute a false identity

5. Keep private - Recommended to not include identifying data other than your name, e.g., birthdate

   1. Ex. Recommend not using “goldenbear0101” if birthday is January 1st

CalNet IDs must meet the following requirements:

1. Must be 2 or more characters in length (maximum 19)

2. Must contain at least 1 lowercase English letter, but no uppercase letters

3. Must not contain your Student, Employee, or Affiliate ID

4. Must not start with cads followed by a number

5. Must not start with pvt-

6. Must not start with svc-

7. Must not start with app-

8. Must not start with app_

9. Must not start with guest-

10. Must not start with spa-

11. Must not start with a period (.)

12. Must not end with a period (.)

13. Must not start with a hyphen (-)

14. Must not end with a hyphen (-)

15. Must not contain two or more periods in a row (..)

16. Only the following characters are allowed:

    1. Lowercase letters (a through z)

    2. Numbers (0 through 9)

    3. Periods (.)

    4. Underscores (_)

    5. Hyphens (-)

17. Must not start with uid or contain uid followed by a number

Step 2.

Make sure your passphrase follows requirements. The password you set when setting up your CalNet ID will be the password to your bMail. To Reset password: Use the self service passphrase reset tool.

Step 3.

Choose a passphrase option. CalNet offers two: the regular passphrase and the long passphrase.

1. You cannot reuse a passphrase; the system will reject reused passphrases. 

2. Your passphrase should not contain common passphrases, standard dictionary words, sequences (“123”, “DEF”) in any order, or repeating characters (“444”, “ooo”). Such passphrases may be rejected.

Step 4.

If you chose a regular CalNet passphrase, follow these requirements:

1. Your Passphrase MUST:

1. Be at least 12 characters long (maximum 255) and may include spaces 

2. Contain at least three of the four following character groups: 

   1. Uppercase letters (A through Z) 

   2. Lowercase letters (a through z) 

   3. Numbers (0 through 9) or 

   4. Symbols/special characters (!, $, #, or %, etc.)

2. Your passphrase must NOT:

   1. Contain your first name, middle, or last name(s)

   2. Contain your CalNet ID

   3. Contain leading or trailing spaces

Step 5. 

If you chose a long CalNet passphrase, follow these requirements:

1. Your long passphrase must be at least 20 characters long (maximum 255) and may include spaces

2. Your passphrase must NOT contain your first name, middle, or last name(s) or your CalNet ID

3. Cannot contain leading or trailing spaces

What is Duo Mobile? Duo mobile is a 2-Step verification system to verify when you log in. 

Step 1. 

Understand what a 2-Step verification device is. This is the device you will use for second step authentication every time you log in to a CalNet service. You can set up multiple verification devices. In fact, we recommend that you enroll at least two verification devices so that you can still log in if you lose one. 

Step 2. 

Set up your 2-Step verification device. Choose a device that you will have access to every time you log in to CalNet, such as your smartphone:

• Smartphone (recommended)

• Tablet

• Simple Hardware Token

• Basic Cell Phone

• Touch ID Device

• WebAuthn/FIDO2 Security

Enrolling a Smartphone with Duo Device Management Portal

Step 1. 

Have your charged smartphone with you. Have access to a desktop or laptop computer with an internet connection. Log into CalNet.

Step 2. 

Access the Device Management Portal. A 2-Step prompt will appear after you enter your CalNet ID and passphrase. At the bottom of the page, select Other Options. Under your list of existing devices, select Manage Devices.

Step 3. 

Complete a 2-Step verification.

Step 4. 

Add Your Device. Once authenticated, you will land on the Duo Device Management Portal. Your existing devices will be listed. Select Add a New Device.

Step 5.

Select Duo Mobile. Enter your device’s phone number including area code. [Example: (510) 555-5555]. Select Add Phone Number. Verify that your number is correct and select Yes, if it’s correct.

Step 6.

Confirm ownership of your phone number by selecting ‘Send me a passcode’. You will receive a text with a 6-digit passcode that you will enter in the box to verify your device.

Step 7.

Once your device is verified, download and activate Duo Mobile. Use your smartphone to download the Duo Mobile app. To locate the app, follow the links on the Duo website or, depending on your type of phone, go to the Apple Store, Google Play Store or Windows Store. Search for the free “Duo Mobile" app and download it. 

Step 8.

Open the Duo Mobile app. For “Duo Mobile Would Like to Send You Notifications”, click Allow so that Duo Mobile can send you push notifications (account access approval requests).

Click Add Account. Click OK to let Duo Mobile access your camera, which will be used for scanning the barcode.

If you have previously registered a device with Duo Mobile, you will not see the Add Account button. Instead, press the plus sign in the upper right corner of your screen.

Step 9.

Link Your Smartphone to Your Account. For these next steps, you will need to switch between your computer and your smartphone to scan the barcode that links your smartphone to your CalNet ID account. On your computer, click Next.

Step 10. 

Point your smartphone’s camera at the QR barcode on your computer screen to scan the barcode. (What is a QR barcode? It’s that square with all the squiggles.) Once you have successfully scanned the QR barcode, a green check mark will pop up on the QR code to confirm that your smartphone device is linked to your account. Click Continue. 

You may be prompted to name your account after pressing the green Continue button. We suggest leaving it as CalNet UC Berkeley, or choosing a name that is obvious to you.

Enrollment Completed!

Congratulations! You’ve successfully enrolled your smartphone. 

Enrolling a Smartphone with CalNet Account Manager 

Step 1. 

Before Enrolling Your Smartphone, have your charged smartphone with you. Have access to a desktop or laptop computer with an internet connection. The enrollment process starts from your laptop or desktop computer.

Step 2.

Add a Device. Log in to CalNet Account Manager and select Manage 2-Step Verification from the menu on the left. Or click here to navigate directly to it.

Step 3.

Click Start setup or in the Device Control Panel (this screen will not appear if you already have a device set up). Choose an Authentication Method to complete a 2-Step to access the Device Control Panel. (If you are unable to complete the 2-step to manage your devices, please email calnet2-stephelp@berkeley.edu for support.) 

Select Add Another Device, which appears as a small link below your current list of devices.

Step 4. 

Select Mobile Phone and click Continue. Enter your phone number, including area code. [Example: (555) 555-5555]. Be sure to click the checkbox next to ‘This is the correct number when it appears’. Click Continue.

Step 5. 

If prompted, verify ownership of your phone by clicking the button to receive a text message. If prompted, choose what type of phone you are using: iPhone (Apple IOS), Android (Samsung, Google, LG, Sony, etc.), Windows, and Other (includes cell phones). 

Step 6.

Once your device is verified, download and activate Duo Mobile. Use your smartphone to download the Duo Mobile app. To locate the app, follow the links on the Duo website or, depending on your type of phone, go to the Apple Store, Google Play Store or Windows Store. Search for the free “Duo Mobile" app and download it. 

Step 7.

Open the Duo Mobile app. For “Duo Mobile Would Like to Send You Notifications”, click Allow so that Duo Mobile can send you push notifications (account access approval requests).

Click Add Account. Click OK to let Duo Mobile access your camera, which will be used for scanning the barcode.

If you have previously registered a device with Duo Mobile, you will not see the Add Account button. Instead, press the plus sign in the upper right corner of your screen.

Step 8.

Link Your Smartphone to Your Account. For these next steps, you will need to switch between your computer and your smartphone to scan the barcode that links your smartphone to your CalNet ID account. On your computer, click I Have Duo Mobile Installed.

Step 9.

Point your smartphone’s camera at the QR barcode on your computer screen to scan the barcode. (What is a QR barcode? It’s that square with all the squiggles.) 

Once you have successfully scanned the QR barcode, a green check mark will pop up on the QR code to confirm that your smartphone device is linked to your account. Click Continue.

You may be prompted to name your account after pressing the green Continue button. We suggest leaving it as CalNet UC Berkeley, or choosing a name that is obvious to you.

Enrollment Completed!

Congratulations! You’ve successfully enrolled your smartphone.

CalTime is UC Berkeley's electronic timekeeping system and can be accessed here. 

Step 1.

After onboarding and completing new hire paperwork, it takes approximately 7-10 business days to obtain CalTime access. Keep trying to log in for a week or two until it works.

Step 2.

Go to the CalTime website. Click the blue Access button on the right of the page. Log in and do 2-Step Verification.

Step 3. 

How to Use Timesheet:

1. Punch in when starting a job on the CalTime website. 

2. If multiple jobs, first click the Transfer button. Find code for the job you are punching in for and select it. Then, record time punched in.

3. Punch out when leaving a job.

   1. There is no need to transfer. Simply record time again and it will punch you out.

4. There are also physical machine managers that employees can use if they have one near them to punch in/out.

   1. Steps are the same - Transfer button is on bottom left corner and says “Standard Transfer”

Access 

Step 1.

To access, visit the UCPath website. Access to UCPath will be granted automatically after being hired. 

Step 2. 

Click “University of California, Berkeley”. Enter CalNetID and Password. Complete the 2-Step Verification.

Setup

Step 1.

View Employee ID (located in the upper left corner of the home page). Update home address and/or phone number. 

Navigate to: Employee Actions >> Personal Information >> Personal Information Summary

Step 2. 

Setup Emergency Contact details. Navigate to: Employee Actions >> Personal Information >> Personal Information Summary

Step 3.

View Earnings Statement(s). Navigate to: Employee Actions >> Income and Taxes >> View Paycheck

Step 4. 

Update your W-4 tax withholding elections (if you don't change your elections, the system will default you to "single" and "0"). Navigate to: Employee Actions >> Income and Taxes >> Federal Withholding (W-4)

Step 5. 

Enroll to receive your W-2 online. Navigate to: Employee Actions >> Income and Taxes >> Enroll to Receive Online W-2

ADDITIONAL ASSISTANCE: 

UCPath Center: Monday-Friday - 8AM-6PM (PT)

Phone:  855-982-7284

https://ucpath.berkeley.edu/employees 

Enrolling in direct deposit means you'll receive your pay faster and more securely, and you don't have to worry about updating your address when you move.

With UCPath, you can elect up to three (3) direct deposit accounts at different financial institutions. If you have yet to set up UCPath follow this How-To: Access UCPath guide. 

Step 1. 

Visit the UCPath website. Here you will be able to access tools for pay, benefits and other HR transaction related activities. Click >>> University of California, Berkeley and use your CalNet ID to log in. 

Step 2. 

Once you have logged into UCPath you will see this screen. Click on the sidebar menu and select Employee Actions >> Income and Taxes >> Direct Deposit.

Step 3. 

After answering the security questions, you will be led to this screen. Here you will be able to add, edit, and delete your Direct Deposit account information. 

Step 4. 

To add an account. Click Add Account on the bottom left of the screen. Here you will be prompted to add your Banking and Deposit information. Click Save once you have added your account.  

Step 5. 

Select the account you would like to have your paychecks deposited to. Changes may take up to two weeks to become effective. Due to the timing of payroll processing, changes may not be reflected on your next paycheck. After completing these steps, your direct deposit is all set up!

Employees who want to view digital copies of their paychecks will be able to do so through UCPath. Follow these steps.   

Step 1. 

Login onto the UCPath website using your CalNet ID. Here you will be able to access tools for pay, benefits and other HR transaction related activities. Authorized users will be able to access UC Path by Clicking University of California, Berkeley option from the dropdown below.  

Step 2.

Once you have logged into UCPath you will see this screen. Click on View Paycheck. 

Step 3. 

Here you will be able to access any upcoming paychecks as well as your paycheck records. Select a paycheck, then Click Download Attachment and you’re all set! 

Employees who request electronic W-2 forms will be emailed once forms are available on UCPath. Paper W-2s will be mailed to the address on file of the employees. In order to access your W-2 forms online, follow these steps.   

Step 1. 

Login onto the UCPath website using your CalNet ID. Here you will be able to access tools for pay, benefits and other HR transaction related activities. Authorized users will be able to access UC Path by Clicking University of California, Berkeley option from the dropdown below. 

Step 2. 

Once you have logged in Click (from the left menu) Select Employee Actions  >>> then Click Income and Taxes. Lastly Click View Online W-2/W-2C.

Step 3. 

Following these steps you will be asked to answer your pre-answered security questions, after which you will select Year End Form. Download the attachment and you’re all set!

Complete the following steps to upload a compliant Cal 1 Card Photo:   

Step 1. 

Use this online submission guideline (PDF), found on Cal1Card website, for guidelines on how to take an appropriate Cal1Card photo for online submission. A proper photo will look similar to the following (facing forward with a plain/solid background). 

Step 2.

Once you review the photo guidelines, login and submit your photo on the online photo submission portal. It will display this screen, Click Submit ID Photo to upload your photo.

Select Upload Photo to upload a photo from your device, and you’re all set!

Step 3. 

You will be notified if your photo was approved or not through the online photo submission portal. NOTE: Status will either be pending, approved, or rejected. If you are unable to submit a photo send an email with details to cal1card@berkeley.edu.

Step 1. 

Navigate onto the UC Berkeley Parking Permit website. Here you will find information on the parking permits types, parking duration, parking location, parking rate, and where to purchase. The following options are available to UC employees: 

• Central “C” Campus Permit

• Faculty/Staff “F” Permit

• Night/Weekend Permit

• Hill Permit

• Motorcycle

• Satellite

• Central Campus “C” Daily Scratcher Permit

• Hill Daily Scratcher Permit

• Night/Weekend Daily Scratcher Permit

Step 2.

Review permit descriptions and your eligibility on the Permit Rules website. Review your job description/title to determine which parking permit(s) would be the most appropriate.

Step 3. 

After determining which Parking Permit is most suitable for your needs, navigate to My P&T Online website. It will show this screen where you will login through either the CalNet or Guest Login options.

Step 4.

After logging into you will be prompted to My P&T Online where you can purchase your parking permit and pay any citations if applicable. It will display this and you will click on Get Permits to purchase a permit.

Step 5.

The following screen will display disclosures, click Next>>> after reviewing these. 

Step 6. 

You will be required to confirm your local (or mailing) address and email address. Click Next >>> once you’re done. 

Step 7.

Once your information has been submitted you will choose the permit you want to purchase and read the permit agreements. If you are eligible for Payroll Deduction you will see Payroll Deduction options below. The Permit Fee for annual and semester permits are pro-rated according to purchase date. Email prktrans@berkeley.edu if you do not see your desired permit option below. Click Next >>> to continue.  

If you select the F4-Daily F Permit you will be directed to a calendar where you will select the date for your permit. Click Next >>> to continue.

Step 8.

Once you have selected your permit type you will have to select your vehicle. Vehicles linked to your record will show up here. If you have not registered your vehicle you will receive this notice (pictured below). Click Add Vehicle to add your vehicle to your record. If you have registered your vehicle go to Step 9.

Registering your vehicle will require the following information. Click Next>>> to continue. This will link the vehicle with your account. 

Step 9. 

Once you have selected your permit type, select the vehicle(s) that you want to use with your permit. Additional vehicles can be added to your records. Click Next>> to continue.

Step 10.

Once selected you will be taken to your shopping cart and prompted to pay. Select your purchase method of choice, input your email address and Click Pay Now.

Step 11. 

After clicking Pay Now you will be taken to a website where you will be able to input your billing information and payment details. Once completed you should receive an email confirmation and be all set! 

When interested in applying for a job at UC Berkeley, applications are submitted through our online system. Follow these steps to ensure an easy and efficient job hunting process. NOTE: This step-by-step guide is intended to guide new external applicants.

Step 1.

Navigate onto UC Berkeley’s Explore Careers Website. There are two categories of applicants, Internal and External, select the option applicable to you to begin. 

Step 2.

*Internal Applicants*

If you are an Internal Applicant, you will be redirected to UCPath. Find your university’s location to log-in. Upon logging in, you will be able to navigate through current job listings.

*External Applicants*

If you are an external applicant, you will be redirected to this screen where you will be able to search and review jobs without creating an account yet. Once you have found a job you would like to apply for, you will register to make an account.

On this site you will be able to see all available jobs. Click on Filter by, on the top left corner, to filter the jobs list by location, department, FTE, etc. or use the Keywords search. Clicking on a job listing will provide more information on the responsibilities, qualifications, salary, and other description related topics tied to your desired position. NOTE: You will not be able to favorite jobs without an account. An example is shown below.

Step 3. 

Once you have a job that you are interested in applying for or to favorite your top jobs during your search, you will need to make an account. Navigate to the top right of this screen Sign In I New User. Click on New User to create an account. Once your profile is created you will be able to apply for multiple jobs using the same information.

Enter your Account Information, including User Name (this will become your login), a Password, your Name & Contact Information (email and phone are required, address is optional).

Click Register at the bottom of the page to finalize your profile account. 

Step 4. 

Use your account information to log in. Click on your desired position to navigate the Job Description. To apply, click Apply at the bottom of the page to begin. If you are not interested, click the Return to Previous page link at the bottom of the page.

Step 5. 

Read and agree to the Application Terms and Agreements. Click Next to continue.

Step 6. 

Once agreeing to the terms and agreements you will be asked to provide your work experience. You can upload a Resume by clicking Attach Resume. Only Word, PDF, and Text forms are accepted. Alternatively you can use the Copy & Paste Resume to copy the text of your resume. If required for the position click Attach Cover Letter to submit your cover letter. Click Next to continue.

When you return to apply for other jobs, a 3rd option with Use Existing Resume will show, eliminating the need to upload every time.

Step 7. 

Upon clicking next you will be asked to indicate where you heard about the job. Select your option from the drop down menu. Click Next to continue.

Step 8. 

Adding references during the application process is optional. Applicants who have been selected for an interview may be asked for these references at a later point. If specifically required for the position you are applying for select Add Reference to add your references. 

Step 9. 

The following steps will ask you to answer some self-identifying questions ranging from UC affiliation, disability, veteran status, diversity, and gender identity. Some questions offer a Decline to State option if you are not comfortable with answering a specific question. In addition, upon answering yes some questions may prompt a request for additional information. 

The first section of these questions will ask for your UC Affiliation (if any). Answer the following 5 questions and click Next when you are done. NOTE: that although questions have multiple options only one answer is accepted. 

Step 10.

Indicate if you have a disability or select “I don’t wish to answer.” This information is not shared with Hiring Managers or Recruiters. Click Next to continue.

Step 11. 

Indicate if you have veteran status. A definition is provided with several classifications. If you believe you belong to one of these classifications indicate the option below. If you are not a veteran click “I am not a veteran.” Click Next to continue. 

Step 12.

Providing information on diversity is voluntary. This information is not used to consider employment and isn’t shared with anyone involved in the recruitment process. This information is only used for general statistics used to report equity of recruitments. Data will not identify a specific individual.

Step 13. 

The last set of these identification questions will touch on gender and sexual orientation. If you are not comfortable with responding, select “Decline to State.” Click Next when you are done. 

Step 14.

Upon completing these questions you will be able to review the information. This will be your last chance to update your application, once submitted you will not be able to make changes. To make changes click on the Edit icon to the right of each section. 

Since you have already created an account you also have the option to save your application selecting Save as Draft and return to it at a later time. Once you are happy with your application, click Submit Application to apply. 

Step 15. 

After submitting you will see this confirmation and receive an email as well. Now you’re all set, good luck with job hunting! 

The UC Learning Center (UCLC) is the University’s system-wide learning management system (LMS) for employees. Here you will be able to access assigned learning activities, find or explore learning opportunities, etc. 

If you have any technical questions (e.g. training not launching, browser issues, etc), please reach out to our IT First Contact team at itcsshelp@berkeley.edu.

Step 1. 

Navigate onto the UCnet website where you will be able to log into UC Berkeley’s learning center. Select Berkeley as your location, then select the UCB option. 

*Optional: Click Remember my selection for easier access in the future. 

Enter your CalNet ID and password to log onto the system.

Step 2. 

Upon logging in you will see this UCLC Home Dashboard. There are various services you can access here, to navigate back onto this Landing Page click on the Home Icon, located on the left side menu. 

Step 3. 

Any assigned task(s) will be found by clicking the Timeline Icon located on the left side menu. 

Here you will find all current and future assigned tasks. The Due Date will let you know when to complete this by and Status updates your completion on the task. Typically the system will let you know you have a task assigned by sending you an email. 

Step 4. 

In order to complete your assigned tasks, select Start. This will launch the training(s), follow the instructions to complete it. Note: some trainings may require an assessment to be done, you will need to answer with 100% accuracy to move onto the following sections. Once you have completed your task, your completion will automatically register within the system. 

NOTE: If your computer has a popup blocker setup you will see this screen. Click Start to relaunch the training. 

Step 5. 

A completed training course will demonstrate a screen like the following. Make sure to Click Exit to receive credit for completion. 

You will see a screen similar to this one and also receive an email confirming completion. Repeat the same steps for your remaining trainings. 

Step 6. 

In addition to accessing required trainings and tasks you will also have access to a library where you can browse and search for available learning activities meant to explore learning activities for your current and/or future occupations. You can use the Topics tab to narrow your results by subject and the Filters tab to apply additional criteria. 

Once you have found an activity that you are interested in click on it. Here you will be able to see the Full Description, Additional Information, and Library Details. Click Start to begin your task.

Step 7. 

If you have any additional questions or concerns navigate back onto your Home Dashboard. Here you will find a How Do I?/FAQ and Contact Us section.