Timeline

Important Dates and Deadlines

1. Checkpoint:  Does your project require human participants*, potentially hazardous biological agents, or vertebrate animals?
   *Device Testing with Human Participants includes:  ① Are you going to test your project (device, app, invention, prototype, etc.)? If yes, does it require persons to interact with it other than yourself or adult sponsor/supervisor? ② Do you intend to gather background knowledge through a survey or interviews to understand the potential use and needs for your project design? ③ Are you going to ask for opinions or suggestions on your project design at any point of the project? ④ Does your project intend to gather personal data/have a health benefit to the user? 

a)  YES
Project must be reviewed and approved by a local or regional Institutional Review Board (IRB) or Scientific Review Committee (SRC) prior to the start of experimentation.  Additional forms will be required.   Forms for projects needing pre approval can be found here

b)  NO
No IRB needed.

2.  Checkpoint:  Does your project require Hazardous Chemicals, Activities and/or Devices such as

DEA-controlled Substances, Firearms and Explosives, Prescription Drugs, Alcohol & Tobacco, Regulated Drones, or Radiation?

a) YES
Project will require oversight by a Qualified Scientist, completion of Form 3 Risk Assessment Form, and approval by SRC or IRB.  Please see ISEF Rules for details.
        Forms for projects needing pre approval can be found here

b) NO

No SRC needed.

SRC/IRB Pre Approval Meeting #1

November 6th, 2024 

9:45-11:00 am (sign up for a 7 minute time slot)

SRC/IRB Pre Approval Meeting #2

December 5th, 2024

2:15-4:30 pm (sign up for a 7 minute time slot)

Sign up for a time slot here (use the tabs at the bottom to select the date you want, then add your name and info to a single row to claim your time slot)

Fair Registration Deadline with Forms

February 12th, 2025, 3:00pm

Link to Sign-in and Register           Forms can be found here

This is the last day for your teacher advisor to register your project online. It is also the last day to share a Google folder (linked in your registration information) with your ISEF Forms and Research Plan. Contact your teacher advisor to get your exhibit number and password.

District-wide SRC

February 18th, 2025

2:00 - 5:00

Teacher zoom link TBD

Science fair directors and teachers will review paperwork for all projects to ensure they adhere to ISEF rules.  Projects with incomplete or missing paperwork risk getting rejected from BHSE.  It is preferred, but not necessary for you to have your abstract completed by this date.  The SRC will be looking specifically at your RESEARCH PLAN to see if is a project that meets ISEF guidelines, and based on the plan, which paperwork is necessary.  They will then make sure that all correct paperwork is in order, that dates for approvals occur before the start date, that form 1B is actually signed by both student and parent, etc.

BHSE Project Slide Deck and Abstract Submission Deadline

February 26th, 2025

Project abstracts and slide decks are submitted via their google drive folder on the student account at the NWSE site. Sign-in here.

Students must submit abstract and project slide decks by this date. Judges will start reviewing projects on February 27th. BHSE uses the same Hybrid fair requirements as NWSE, found here. (No need to do the video or other requirements for a virtual fair!)

BHSE

Beaverton School District Support Center, 16550 SW Merlo Rd, Beaverton, OR 97006 

March 6th, 2025

In person!!!

Students will bring their poster boards and present their projects to the judges in their category.  Open to the public in the afternoon.  Award ceremony at 4:00pm.

If you qualify for NWSE: 

NWSE Slide Deck Due

April 3rd, 2025

Login to NWSE to submit application

NWSE Hybrid Fair Requirements

Students will complete their NWSE slide deck by this date. You can use or update slide deck and poster boards that you used for BHSE. Judges will review the slide decks between April 4th and April 11th.

NWSE Interview Date 

April 11th, 2025

NWSE will be a Hybrid fair.  

Presentation to the judges with poster boards in person at Portland State University on April 11th.