Reviewing and Sharing

Sharing

NOTE: For your students you should share documents with Google Classroom. This tutorial is to show you how to share with people who are not in your Google Classroom.

There are two ways to share a document. You can click the share button if you are inside the document, or if you are in Google Drive, you can select the file and click the share icon (the little person with a plus sign). A box will appear that will give you a place to type an email address of the person/ people you want to share the document with.

When you share a document you need to make sure you have given the proper access.

"Can View" means the person can see the document, but cannot make any changes or comments.
"Can Comment" will allow the person to view the document and make comments, but not change anything in the document.
"Can Edit" gives the person the ability to see, comment, and edit the document.

Mode

The mode you use in Google Doc will change some of the functions.

Editing: By default Docs are in Editing mode. This allows them to be changed as you type.

Suggesting: Will show changes as they are made, and they will need to be approved or declined.

Viewing: Will hinder any further editing and hide all markups and comments.

Comments

To insert a comment.

Highlight the text you want to comment on.

Option 1: Click Insert, and then click comment.

Option 2: Right click on the highlighted area and click comment.

Option 3: Click on the comment icon on the right side of the Doc after you highlight text.

Option 4: Type Ctrl+Alt+M after you highlight text.

However you choose to insert a comment, a comment box will open to the side of the doc where you can type your comment.

Students can click the the comment and add a reply, or they can click Resolve to acknowledge that they have read the comment.

Adding to the Comment Bank:

If you are grading in Google Classroom, you can add repetitive comments to the Comment Bank. You can add comments to the comment bank any time you grading an assignment.

Click on the Comment Bank at the top of the Grading Menu.
Click add to bank.
Type your comment into the box that pops up.
Click add.

To use Comments in the Comment Bank:

Click the Comment Bank at the top of the grading menu.
Click on the options for the comment you want to use (3 dots on top of each other).
Click Copy to Clipboard.
Insert a Comment in the desired location in the Doc.
Paste the comment.

Version History

Version history allows you to see what changes have been made to a to Doc, and who has made the changes. This can be useful in instances where you have made changes that you want to undo, or if you want to see what different people have contributed to a document.

To use version history:

Click on File
Click Version history
Click See version history. A menu will appear on the right side of the Doc that will show you visions of the Doc and the user that made the changes.
Click on the version you want to go back to
Click Restore to this version if you want to undo all changes made after that point. The other versions including the ones with changes you have made will still show up in the version history and can be restored.

Optional: By default versions are named by the date and time they are saved, however, sometimes you might want to name a version to find it more easily. For example if you or a student had finished a rough draft, you might want to name it Finished Rough Draft. To do this click on file, then click version history, and click Name Current Version. A box will appear that will allow you to name the current version of the Doc.

Activity Dashboard

There might be times that you not only want to see who has changed you document, but also who has accessed your document. An example of this would be when you have posted a reference material and you want to make sure that all your students have read it. Here is what you should do:

Click tools
Click Activity Dashboard.
A box will appear that will show you everyone that you have shared the document with and the last time they viewed the Document.

Assignment 150: Reviewing and Sharing

Open Fake Writing Prompt.
Change the mode to suggesting.
Reword you writing prompt.
Highlight the title and add a comment about why you chose that prompt.
Run a spell check.
Restore your assignment back to the version before the changes.
Share the Doc with ccoffey@bamberg1.com

Click the image above to go to the assignment on Google Classroom. If you are not in the Online Basic Assignments Class, click here to request the passcode.

In the Next Lesson:

Bring this portion of your training to an end and check out and get access to a surprise.

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