NOTE: For your students you should share documents with Google Classroom. This tutorial is to show you how to share with people who are not in your Google Classroom.
There are two ways to share a document. You can click the share button if you are inside the document, or if you are in Google Drive, you can select the file and click the share icon (the little person with a plus sign). A box will appear that will give you a place to type an email address of the person/ people you want to share the document with.
When you share a document you need to make sure you have given the proper access.
The mode you use in Google Doc will change some of the functions.
Editing: By default Docs are in Editing mode. This allows them to be changed as you type.
Suggesting: Will show changes as they are made, and they will need to be approved or declined.
Viewing: Will hinder any further editing and hide all markups and comments.
Highlight the text you want to comment on.
Option 1: Click Insert, and then click comment.
Option 2: Right click on the highlighted area and click comment.
Option 3: Click on the comment icon on the right side of the Doc after you highlight text.
Option 4: Type Ctrl+Alt+M after you highlight text.
However you choose to insert a comment, a comment box will open to the side of the doc where you can type your comment.
Students can click the the comment and add a reply, or they can click Resolve to acknowledge that they have read the comment.
If you are grading in Google Classroom, you can add repetitive comments to the Comment Bank. You can add comments to the comment bank any time you grading an assignment.
Version history allows you to see what changes have been made to a to Doc, and who has made the changes. This can be useful in instances where you have made changes that you want to undo, or if you want to see what different people have contributed to a document.
Optional: By default versions are named by the date and time they are saved, however, sometimes you might want to name a version to find it more easily. For example if you or a student had finished a rough draft, you might want to name it Finished Rough Draft. To do this click on file, then click version history, and click Name Current Version. A box will appear that will allow you to name the current version of the Doc.
There might be times that you not only want to see who has changed you document, but also who has accessed your document. An example of this would be when you have posted a reference material and you want to make sure that all your students have read it. Here is what you should do:
Click the image above to go to the assignment on Google Classroom. If you are not in the Online Basic Assignments Class, click here to request the passcode.
Bring this portion of your training to an end and check out and get access to a surprise.