Update: K12 SWP Round 2 (19-20) Grants Awarded

CCCCO K12 SWP General Webpage

CCCCO K12 SWP Round 2 (19-20) Webpage

For help email k12contracts@baccc.net

K12 SWP Round 2

The appeal process was completed April 1, 2020 and no modifications to grant amounts were required. This spreadsheet confirms the funds to be awarded for each successful application. The expenditure period for these grants begins July 1, 2020 and concludes December 31, 2022.

Overview of Next Steps

  1. Provide BACCC with information and documents necessary for the contract
    1. Complete contact information spreadsheet
    2. Submit W-9 and New Vendor Form, if applicable
  2. Update proposal to accommodate reductions in funding
    1. Adjust objectives, workplan, outcomes
    2. Reduce budget and match
    3. Complete budget narrative
    4. Confirm indirect
    5. Submit change form
    6. Email BACCC when plan is complete
  3. BACCC reviews plan and contracts with Grantee
    1. BACCC reviews revisions and verifies match and indirect
    2. BACCC provides contract for Grantee to sign
    3. Grantee returns signed contract
    4. BACCC provides fully executed contract and blanket purchase order
    5. First time Grantees provide compliant Insurance Certificates
    6. 70% Advance Payment issued to Grantee
  4. Enter into MOU with CalPASS-Plus


  • April 30th - W9 and New Vendor Information Forms due
  • April 30th (or sooner) - Revised NOVA plan submission deadline for those who need signed contracts by May 29th
  • May 15th - BACCC review of revised plans
  • May 29th - Contracts sent to Lead Agencies for approval
  • July 1st - Advance payment (70% of grant award) will be issued after compliant Insurance Certificates are received by BACCC

Contract processing

The following documents provide instructions and required forms to complete your contract.

K12 SWP R2 Contract Template

Contract between the BACCC fiscal agent, Cabrillo College CCD and K12 SWP grantees

K12 Contract Readiness Checklist

W-9 Form

New Vendor Information Form

Insurance Certificate Request Email Template

Process for Requesting Budget Changes and Grant Amendments

Changes to the outcomes as presented in Exhibit A, changes to the total amount of the grant, and changes to line items in the budget summary that total more than 10% of the grant award require BACCC approval. Please email k12contracts@baccc.net with the name of the grant, the change requested, the rationale for the change.

Reporting Requirements

Cumulative expenditure reports will be due on or before November 15 of each year. Programmatic reports, and a final report will also be required. The schedule and forms for submitting these reports are under development. Grantees will be notified when these are available.


Allowable Expenses FAQ

Bay Area K12 SWP Grantees FAQ

CCCCO K12 Strong Workforce Program FAQs

K12 SWP Round 2 RFA

K12 SWP Round 1 (18-19) Reference Documents: Awards, RFA, Legislation, Metrics

Contract Template

Contract between the BACCC fiscal agent, Cabrillo College CCD and K12 SWP grantees

K12 SWP Indirect Allowances

Maximum indirect allowed per grant using CDE indirect rates

K12 Strong Workforce Program 2018-2019 Intent to Award Memo

The appeals process has been completed without changes to the grant amounts. Grantees will receive the amount indicated in the Chancellor's Office Intent to Award Memo


As revised on 2/25/19. Contains: Appendix A: Program-specific Legal Terms And Conditions and Appendix B: Guidelines, Definitions And Allowable Expenditures

K-12 SWP Metrics

These are the metrics by which the K-12 SWP investments will be evaluated

Ed Code establishing the K-12 SWP Program

CTEIG Specific Proposed Funding Amounts - Revised

5-31-19 K12 SWP R1 Webinar on Submitting Revised Projects

Video: Updating K12 SWP R1 Grant Scope and Budget in NOVA

Walk through of how to update a project's scope and budget in NOVA in preparation for submitting

Checklist for Modifying K-12 SWP R1 Projects before Submission

K12 SWP R1 Expanded Budget Instructions


Past Emails to Grantees

K-12 SWP Links

Links to a variety of documents related to K-12 SWP

K-12 SWP Contacts at the Colleges