Bay Area K12 SWP Resources

RFA

Round 4 RFA

K-12 SWP Legislation (as of June 2020)

Awards

This spreadsheet confirms the funds to be awarded for each successful application. The expenditure period for these grants begins January 1, 2022 and concludes June 30, 2024.

Overview of Next Steps

See K12 SWP R4 Contracting Process for details

1. Provide BACCC with information and documents necessary for the contract

   1. Complete contact information spreadsheet

   2. Submit W-9 and New Vendor Form, if applicable

2. Update proposal to accommodate reductions in funding

   1. Adjust objectives, workplan, outcomes

   2. Reduce budget and match

   3. Complete budget narrative

   4. Confirm indirect

   5. Submit change form

   6. Email BACCC when plan is complete

3. BACCC reviews plan and contracts with Grantee

   1. BACCC reviews revisions and verifies match and indirect

   2. BACCC provides contract for Grantee to sign

   3. Grantee returns signed contract

   4. BACCC provides completed contract, blanket purchase order, and advance payment

4. Enter into MOU with CalPASS-Plus

Application Timeline (2021)

• Aug 16 - Oct 15 K12 SWP Online Application submission window in NOVA

• Aug 24 Bidders' Conference Webinar

• Sept 2021 Regional Engagement Information Sessions Dates:

  • • • • • • • • Silicon Valley - F, 09/10/21

                • Santa Cruz / MB - M, 09/13/21

                • SF / Peninsula - W, 09/15/21

                • North Bay - M, 09/20/21

                • East Bay - F, 09/24/21

• Sept 1 NOVA platform applicant training

• Sept 17 Questions Submission Deadline to K12SWP@cccco.edu

• Oct 15 K12 SWP Applications due in NOVA system

• Oct 18 - Nov 19 K12 Selection Committee reviews applications and submit nominations of proposed grantees

  • • • • • • • • Selection Committee Membership List

• Nov 23 K12 SWP preliminary awards announced

• Dec 10 Appeals due to SWP Regional Consortium

• Dec 24 SWP Regional Consortia communicate intent to award funds to LEAs and initiate subcontract process

• Jan 1, 2022 K12 SWP project term begins

Contract Processing (2022)

Timeline

• Jan 31 W9 and New Vendor Information Forms due for first time grantees

• Jan 31 (or sooner) Revised NOVA plan submission deadline

• Feb 15 BACCC review of revised plans

• Feb 25 Contracts sent to LEAs

• March 15 Advance payment (70% of grant award) will be issued after fully executed contract is provided to LEA

RFA

K12 SWP Round 2 RFA

Awards

The appeal process was completed April 1, 2020 and no modifications to grant amounts were required. This spreadsheet confirms the funds to be awarded for each successful application. The expenditure period for these grants begins July 1, 2020 and concludes December 31, 2022.

Overview of Next Steps

1. Provide BACCC with information and documents necessary for the contract

   1. Complete contact information spreadsheet

   2. Submit W-9 and New Vendor Form, if applicable

2. Update proposal to accommodate reductions in funding

   1. Adjust objectives, workplan, outcomes

   2. Reduce budget and match

   3. Complete budget narrative

   4. Confirm indirect

   5. Submit change form

   6. Email BACCC when plan is complete

3. BACCC reviews plan and contracts with Grantee

   1. BACCC reviews revisions and verifies match and indirect

   2. BACCC provides contract for Grantee to sign

   3. Grantee returns signed contract

   4. BACCC provides fully executed contract and blanket purchase order

   5. First time Grantees provide compliant Insurance Certificates

   6. 70% Advance Payment issued to Grantee

4. Enter into MOU with CalPASS-Plus

Timeline

• April 30th - W9 and New Vendor Information Forms due

• April 30th (or sooner) - Revised NOVA plan submission deadline for those who need signed contracts by May 29th

• May 15th - BACCC review of revised plans

• May 29th - Contracts sent to Lead Agencies for approval

• July 1st - Advance payment (70% of grant award) will be issued after compliant Insurance Certificates are received by BACCC

Contract processing

The following documents provide instructions and required forms to complete your contract.

K12 SWP R2 Contract Template

K12 Contract Readiness Checklist

W-9 Form

New Vendor Information Form

Insurance Certificate Request Email Template

Process for Requesting Budget Changes and Grant Amendments

Changes to the outcomes as presented in Exhibit A, changes to the total amount of the grant, and changes to line items in the budget summary that total more than 10% of the grant award require BACCC approval. Please email k12contracts@baccc.net with the name of the grant, the change requested, the rationale for the change.

Reporting Requirements

Expenditure reports, programmatic reports, and a final report be required. The schedule and forms for submitting these reports are under development. Grantees will be notified when these are available. See above Reporting Deadlines section for more information.