Budget Modifications

Grantees may request modifications to the work to be performed. 

It is required to seek permission from the BACCC for modification in the following scenarios:

·       A budget category will change 10% or more of the total amount per line item

·       A budget category is added or deleted

·       The total dollar amount of the grant agreement will change for the Lead LEA, OR any partner LEA(s)

·       The outcomes of the grant agreement/certified plan will be materially affected

·       Permission for a capital outlay purchase has not been given

·       A partner will no longer be part of the project

Budget changes or amendments are subject to applicable program limitations and require pre-approval of the BACCC.

Realistic budget projections should be done on an annual basis, ideally in the first quarter of the fiscal year. If planned expenditures will necessitate a budget modification, the modification form(s) should be submitted in the quarter prior to the actual expenditure of funds.  Remember, the LEA is not authorized to make expenditures outside of the approved budget amounts/categories in the Certified Plan in NOVA. 

TO REQUEST A GRANT MODIFICATION:

If the modification solely impacts the work plan, complete the K12 SWP Grant Modification Request form below.

If the modification includes budget changes, answer the questions in the K12 SWP Grant Modification Request form, make a copy of the K12 SWP Budget Modification Worksheet to the right, upload the worksheet, and submit. You will need one worksheet for each partner institution with a budget change and they can all be uploaded to one form response below.