Groups

Communicate with text chat or video call. Collaborate in documents or share screens.

Find and join a group

Groups usually have a name that indicates the subject of the group, such as "cooking" or "music." To find and join a group:

  1. From the Home screen, type a subject, such as "cooking" in the search field.
  2. Press the Search button. A list of groups and messages is displayed.
  3. Click on a group name, such as "Live music." The Topics screen appears displaying a series of topics.
  4. Click on the 'Join group' button. The Join group dialog box appears.
  5. Fill in the options on the Join Group dialog box.
  6. Click the Join this group button. You are now a member of the group.

Read and respond to group posts

As a Google Groups user, one of the first things you might want to do is read and respond to posts in your favorite groups. Depending on how a group is configured (and your personal settings), you will be able to read and respond to posts either through the web interface and (optionally) using email.

Reading and responding to posts using the web interface

To read and respond to posts using the web interface:

  1. Click on the 'My Groups' button on the Home screen. A list of all your subscribed groups appears.
  2. Click on a group name. The Topics screen appears with a list of all current topics. Notice that all of the unread posts for a topic are listed (in bold).
  3. Click on the topic you want to read. The first post in the topic (created when the topic was created) is displayed on top followed by all responses.
  4. Click on the Post reply button to the right of the time for the post. A reply field appears with a formatting toolbar at the top.
  5. (optional) Click the Quote original link to display the original message below your response.
  6. Type your reply in the reply field.
  7. (optional) Format your reply using options in the formatting toolbar.
  8. Click the Post button to reply to that post.

Reading and responding to posts in email

To read and respond to posts using email:

  1. Click on the email in your inbox. The contents of the email are displayed.
  2. Type a response to the email.
  3. Select reply (to respond only to the poster) or reply to all (to respond to the whole group). The response is posted.

Create a new topic

When you create a new topic you are also, simultaneously, creating the first post in the topic. To create a new topic in a group:

  1. From the Topics screen, click on the New topic button. A "New topic in "[group_name]" screen appears.
  2. Select the type of post (discussion, question, or announcement). The type of posts available will depend on the settings of the group.
    • Discussion () - A general post and response interaction usually available to all members of a group.
    • Question () - A formal type of discussion. Questions can have a workflow associated with and can be assigned to other members to answer, for example.
    • Announcement ()- A topic containing important information from the administrators for all members.
  3. (optional) Check the Display at the top checkbox to create the new topic at the top of the topic list. This option is only available for group owners, or for members to whom permission is given.
  4. (optional) For Web forum groups (members do not receive emails), check the Lock checkbox to block users from replying to the topic. This feature is useful if you are making an announcement and do not want replies. This option is available only for group owners or members who are given permission. For Email list groups (members do receive emails), the Lock feature will not prevent members with permission from replying to the topic by email.
  5. Type the subject of the topic in the 'Subject' field.
  6. (optional) Click on the 'Attach a file' link to attach a file to the initial post. The Select a file dialog box appears.
    • Click on the Choose files to upload button.
    • Navigate to your file.
    • Click the Open button. The file is uploaded to Google Groups.
  7. Type the introduction to the topic. Add formatting as needed by clicking on the buttons above the topic body.
  8. Click the Post button to post the topic. The topic appears in the list of topics for the group.