Project privacy policy
Project privacy policy
Embedded Files
PRIVACY POLICY
PRIVACY POLICY
1. SCOPE AND PURPOSE OF THIS PRIVACY POLICY
This privacy policy (hereinafter the “Privacy Policy”) is intended to inform you, about the way L’autre cercle processes, as controller, information enabling to identify you either directly or indirectly (hereinafter “Personal Data”) in the context of its internal and external communications (i.e. exchange between the project team and the volunteers, as well as the exchange between the volunteers) and organization of project events.
2. CATEGORIES OF PERSONAL DATA PROCESSED AND PURPOSES OF PROCESSING
L’autre cercle processes your Personal Data for various purposes, each of them being duly legitimated by a valid legal basis.
First, L’autre cercle collects and processes your Personal Data for organising project events and facilitating the exchange between the project team and the volunteers, as well as the exchange between the volunteers.This processing requires that that L’autre cercle collects and processes the following categories of Personal Data: (i) identification data (i.e. your first name, your last name, your email address, your telephone number, your time zone, your country and your photo) and (ii) data related to your professional life (i.e. employer/organisation, job function, professional address, location, email address, LinkedIn profile). Also, L’autre cercle collects and processes your pronoun which can be considered as a special category of personal data.
Second, for conducting internal and external communications about the project events, L’autre cercle needs to process and collect identification data (i.e. your first name, your last name, your pronoun, your email address, your LinkedIn profile, your time zone, your country).
For both those processing, L’autre cercle relies on your consent.
3. DATA RECIPIENTS
L’autre cercle shares your Personal Data with project teams and volunteers.Furthermore, as the case may be, L’autre cercle shares your Personal Data with competent courts and any other governmental and/or public authorities requesting access to your Personal Data, within the extent legally permitted.In any event, L’autre cercle communicates your Personal Data to the above recipients on a strict need-to-know basis and only as necessary for fulfilling duly identified processing purposes.
4. DATA RETENTION PERIODS
L’autre cercle only retains your Personal Data for a retention period not exceeding what is necessary in light of the processing purpose at stake.As a result, the data retention period implemented by L’autre cercle depends upon the processing purpose as detailed below.First, with respect to the organisation of project events and the facilitation of the exchange between the project team and the volunteers, L’autre cercle will retain your Personal Data until December 31, 2021.Second, regarding the conduct of internal and external communication, L’autre cercle will retain your Personal Data until December 31, 2021.Where the applicable retention period expires, L’autre cercle either deletes your Personal Data or irrevocably anonymises it so that you can no longer be identified.Where L’autre cercle considers it does not need to retain your Personal Data in its active database, it will archive it and will ensure that access thereto is restricted to a limited number of persons who have an actual need to access your Personal Data.
5. YOUR RIGHTS AND OBLIGATIONS AS DATA SUBJECT
As a data subject, you benefit from various rights regarding the processing of your Personal Data. These are as follows:(1) right to request from L’autre cercle access to and rectification or erasure of your Personal Data;(2) right to request from L’autre cercle restriction of the processing concerning you;(3) right to object to the processing of your Personal Data;(4) right to portability of your Personal Data;(5) right to specify guidelines regarding the use of your Personal Data after your death;(6) right to withdraw the consent you gave, at any time and without affecting the lawfulness of processing based on your consent before withdrawal thereof; and(7) right to lodge a complaint with the French Data Protection Authority (CNIL).
L’autre cercle is committed to utmost care when it comes to protecting your Personal Data and complying with the applicable data protection legal framework.This is the reason why L’autre cercle requires your assistance to this end Thus, you commit to inform L’autre cercle in case the Personal Data you shared with L’autre cercle would become obsolete or inaccurate.In addition, in the event you would provide L’autre cercle with information enabling to identify directly or indirectly any other natural persons, you represent and warrant that, prior to sharing this information with L’autre cercle, such other natural persons have been provided with this Privacy Policy and, to the extent applicable, have consented to the processing of their data.
6. CONTACT DETAILS
Should you have any questions or requests regarding the processing of your Personal Data by L’autre cercle including the exercise of your rights, please feel free to contact L’autre cercle by using the following contact details: lgbtiworkplace2031@autrecercle.org.
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