Using AIM for Testing -- Instructors
If instructors plan to use Testing Centers or SAS Virtual Proctoring to administer exams with accommodations, they must complete the Alternative Testing Agreement Form. Exams will be administered according to the details provided in that form. Submitting this information as early as possible in the semester will allow students to complete their appointments. A link to the Testing Agreement will be available in the Faculty Notification Letter (Accommodation Letter). Professors are encouraged to access the testing form through the AIM Instructor Portal. What instructors can find in AIM:
A list of students who have requested accommodations in the current semester
All student Faculty Notification Letters (Accommodation Letters)
Alternative Testing Agreement Forms
Student exam requests
Completing the Alternative Testing Agreement Form
Instructors need to complete one Testing Agreement for each course/section. If they are teaching multiple sections, they can copy the agreement to multiple courses within the AIM Instructor Portal. Please fill out the form at the start of the semester.
Review the FERPA statement and click "Continue to View Student Accommodations"
On the left side menu, under “Views and Tools”, click on “SAS Testing”
"Select Class" is a dropdown menu of your courses
Select a course
Click Continue to “Specify Alternative Testing Agreement”
This navigates you to a page to fill out the Alternative Testing Agreement Form
The Class information will be at the top (e.g. Class: SPAN 1302.001 - Spanish)
Read the information that follows
Answer the questions below
Use the Additional Note or Comment sections for any additional information (e.g. exam passwords, types of calculators allowed, type of scratch paper)
Under Exam Types, please enter the time allowed for the class, and AIM will calculate the extended time accordingly
At the bottom of the form, click Submit Alternative Testing Agreement
If you get a Green Check Mark with the statement “System Update is Successful” the form is complete
Viewing and Updating an Alternative Testing Agreement Form
Throughout the semester, Instructors can view and update their agreement form. This feature allows professors to update testing information (e.g., deadlines, passwords, and testing time).
Review the FERPA statement and click "Continue to View Student Accommodations"
On the left side menu, under “Views and Tools”, click on “SAS Testing”
Under the section, List Alternative Testing Agreement, next to Select, is a drop-down menu of completed Alternative Testing Agreement forms
Select the form you want to view or modify
Click View
On the next page, you will see the Alternative Testing Agreement Form
Make any necessary updates/edits
Click Update Alternative Testing Agreement at the bottom of the page
A green Check Mark along with the message System Update is Successful will appear at the top
Copying an Alternative Testing Agreement Form
Instructors may copy the Alternative Testing Agreement across different sections or courses.
Review the FERPA statement and click "Continue to View Student Accommodations"
On the left side menu, under “Views and Tools”, click on “SAS Testing”
Under the section, List Alternative Testing Agreement, next to Select, is a drop-down menu of completed Alternative Testing Agreement forms
Select the form you want to copy
Underneath, next to “Copy to”, select the class you need to copy the form to, and click Copy
Uploading an Exam Copy
This feature is only available if a student makes an exam request. Professors can also email exam copies in advance to sastest@austincc.edu.
Click on SAS Testing
Step 1: Select Action – Upload File to Exam(s) from Available Tools
Step 2: Check the box next to each student who will receive the instructions
Step 3: Click on Confirm Selection
Enter an Exam File Note, such as the exam title
Select the File to add the exam copy
Click Upload Exam
The Green Check Mark means the EXAM WAS SUCCESSFULLY UPLOADED
To double-check, click "Back to List Upcoming Exams"
Under List Uploaded Exam Files, the student's requests with Exam File will be listed
Under the student’s Status, Exam Uploaded will indicate a file was added to date
Submitting Special Instructions
The Specify Exam Instructions feature is available when a student makes an exam request. Each time a student makes a request, professors receive emails, and every email has a link to add instructions. Professors can also log in to AIM to Specify Exam Instructions.
Click on SAS Testing
Step 1: Select Specify Exam Instructions from Available Tools
Step 2: Check the box next to each student who will receive the instructions
Step 3: Click on Confirm Selection
Fill out the Additional Exam Instructions in the spaces provided
Specify the Testing Window for the exam
Click on Submit Exam Instruction
At the top of the page, the Green Check Mark indicates the Action went through
The Student’s Status will be updated to "Exam Instruction Specified"